Team Administrator - Reasonable Adjustment Service - Oxford

Oxford Health NHS Trust

This job is now closed

Job summary

We welcome you to apply for an exciting job in the Reasonable Adjustment Service. We work across Oxfordshire working with clinicians in Oxford Health Mental Health Services and Oxfordshire County Council to support the access for autistic adults into these services and pathways.

We are leading the development of resources and delivering training to support clinicians to understand autism through the lens of difference, not impairment, and to empower clinicians with the knowledge and skills to reasonably adjust their approach in line with the Equality Act (2010). If you have an interest in advocating for autistic and neurodivergent people, and being involved in coproduction to shape how services work and support autistic people, the Reasonable Adjustment Service is the place for you.

It is an exciting time to join the Reasonable Adjustment Service. We are looking for someone who embodies our values and is able to work flexibly, under their own initiative and as part of a wider team. Collaborative working is essential to this role as are excellent communication skills.

Main duties of the job

This is a role where you will be highly valued and an integral part of the team, with opportunity to use your skills and gain training opportunities to ensure the team is organised, well run and provide the highest level of service. You can use your own experience and skills to define processes within the team and work closely with the team to provide the highest standards of practice.

There will be opportunity supporting with creative elements i.e. developing resources, writing newsletters, formatting data collection and supporting analysis, inputting into training development.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

10 May 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

267-SS6226731

Job locations

Slade House

Slade House , Horspath driftway, Headington, Oxford. OX3 7JH

Oxford

OX3 7JH

Job description

Job responsibilities

The post holder will:

Be responsible for providing a proactive, and comprehensive administrative service to a liaison team, enabling the service to operate effectively and efficiently.
Work as part of the team in developing processes and systems to better meet the needs of the service
Develop a thorough understanding of the service and processes used.
Ensure clinical documentation is completed according to trust policies and this will include management of patient information referrals, updating teams caseloads, updating databases / spreadsheets, accurately sending out meeting invites, comprehensive use of RIO and Office 365 as well as Microsoft Teams.
Prepare weekly team meeting minutes and ensure accurate minute taking of these.
Communicate clinical and personal information confidentially and in an appropriate format. Follow Trust and departmental policies and guidelines
Complete data entry for service specific outcome measures

For more information, please refer to JD/PS.

Please inform the team if you require any reasonable adjustments as part of the interview and selection processes.

Job description

Job responsibilities

The post holder will:

Be responsible for providing a proactive, and comprehensive administrative service to a liaison team, enabling the service to operate effectively and efficiently.
Work as part of the team in developing processes and systems to better meet the needs of the service
Develop a thorough understanding of the service and processes used.
Ensure clinical documentation is completed according to trust policies and this will include management of patient information referrals, updating teams caseloads, updating databases / spreadsheets, accurately sending out meeting invites, comprehensive use of RIO and Office 365 as well as Microsoft Teams.
Prepare weekly team meeting minutes and ensure accurate minute taking of these.
Communicate clinical and personal information confidentially and in an appropriate format. Follow Trust and departmental policies and guidelines
Complete data entry for service specific outcome measures

For more information, please refer to JD/PS.

Please inform the team if you require any reasonable adjustments as part of the interview and selection processes.

Person Specification

relevant experience and qualification

Essential

NVQ Level II in business administration or equivalent experience
Experience working in an office environment
Experience using Excel and Word

Desirable

Previous experience working in healthcare settings

Organisational skills

Essential

Ability to manage large amounts of data
Ability to manage multiple demands effectively
Experience using Outlook

Desirable

Experience in administrative settings
Experience managing projects
Experience managing others diaries

Understanding of Neurodivergence

Essential

Basic understanding of Neurodivergence
Willingness to learn more about Neurodivergence

Desirable

Knowledge and experience of working with neurodivergent people
Additional training about neurodivergence

Person Specification

relevant experience and qualification

Essential

NVQ Level II in business administration or equivalent experience
Experience working in an office environment
Experience using Excel and Word

Desirable

Previous experience working in healthcare settings

Organisational skills

Essential

Ability to manage large amounts of data
Ability to manage multiple demands effectively
Experience using Outlook

Desirable

Experience in administrative settings
Experience managing projects
Experience managing others diaries

Understanding of Neurodivergence

Essential

Basic understanding of Neurodivergence
Willingness to learn more about Neurodivergence

Desirable

Knowledge and experience of working with neurodivergent people
Additional training about neurodivergence

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.