Oxford Health NHS Trust

Team Administrator - South Oxfordshire CAMHS

This job is now closed

Job summary

We are looking to recruit a new Team Administrator to provide a highly valued service to the clinical team in South Oxfordshire Child and Adolescent Mental Health Services (CAMHS).

We are a team who support Children and Young People & their families with moderate to severe mental health presentations. We are a multi-disciplinary team who rely upon robust administrative support to run a safe and caring service to the families of Oxfordshire.

This role is an ideal opportunity for you, if you have experience of working in an administrative or secretarial role, preferably in a healthcare setting.

* Please note that this advert will close once sufficient applications are received *

Main duties of the job

We are looking for someone who has excellent written and verbal communication skills, attention to detail, along with effective IT skills, a good standard of administrative skills and ability to manage competing priorities within a busy team setting.

We'll need you to work effectively as a part of the team, but also have the ability to work to your own initiative with good understanding of information security & confidentiality.

This is a varied role, and you will play a vital role within the team, being first point of contact for our patients. You will also work closely with our Team to provide administrative help for the clinicians.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion tea

Date posted

09 January 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum/pro-rata

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

267-OC5910332

Job locations

The Clockhouse

22-26 Ock Street

Abingdon

OX14 5SW

Job description

Job responsibilities

Other key duties include:

Managing spreadsheets and waiting list within the team.
Answering emails and phone calls in a professional manner; including booking of appointments.
Replying to emails both internally and externally in a timely manner.
Prioritizing workloads so all tasks are completed in appropriate time frame.
Please note that this role will be office based.

Job description

Job responsibilities

Other key duties include:

Managing spreadsheets and waiting list within the team.
Answering emails and phone calls in a professional manner; including booking of appointments.
Replying to emails both internally and externally in a timely manner.
Prioritizing workloads so all tasks are completed in appropriate time frame.
Please note that this role will be office based.

Person Specification

Qualifications

Essential

Higher Education qualification (i.e. A-Level/NVQ 3 standard) or extensive equivalent/previous experience in an Administration role
GCSE English and Maths

Knowledge

Essential

Good all-round IT knowledge

Desirable

Understanding of Data Protection Act

Further Training/Job Related skills

Essential

Able to manage own workload
Able to work independently and with limited supervision
Able to work effectively under pressure/cope with distractions
Proficient with MS-Office, in particular Excel, Word, Outlook, Teams

Desirable

Data analysis and interpretation skills

Experience

Essential

Relevant experience of working in an office environment as an administrator

Desirable

Relevant experience of working in a supervisory role.

Personal Qualities

Essential

Ability to deal with the public in a polite and professional manner
Able to communicate with staff at all levels of the Trust and outside agencies in a confident and effective manner
Team player with ability to plan and organise work within the admin team to meet particular service needs

Person Specification

Qualifications

Essential

Higher Education qualification (i.e. A-Level/NVQ 3 standard) or extensive equivalent/previous experience in an Administration role
GCSE English and Maths

Knowledge

Essential

Good all-round IT knowledge

Desirable

Understanding of Data Protection Act

Further Training/Job Related skills

Essential

Able to manage own workload
Able to work independently and with limited supervision
Able to work effectively under pressure/cope with distractions
Proficient with MS-Office, in particular Excel, Word, Outlook, Teams

Desirable

Data analysis and interpretation skills

Experience

Essential

Relevant experience of working in an office environment as an administrator

Desirable

Relevant experience of working in a supervisory role.

Personal Qualities

Essential

Ability to deal with the public in a polite and professional manner
Able to communicate with staff at all levels of the Trust and outside agencies in a confident and effective manner
Team player with ability to plan and organise work within the admin team to meet particular service needs

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford Health NHS Trust

Address

The Clockhouse

22-26 Ock Street

Abingdon

OX14 5SW

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)

Employer details

Employer name

Oxford Health NHS Trust

Address

The Clockhouse

22-26 Ock Street

Abingdon

OX14 5SW

Employer's website

https://www.oxfordhealth.nhs.uk (Opens in a new tab)