Oxford Health NHS Trust

Team Administrator

This job is now closed

Job summary

An exciting new opportunity has arisen for an administrator in our team. This is a newly created post so the successful applicant will have an opportunity to make it their own.

The role is part of a small team in our newly developed At Risk Mental States (ARMS) Service in Buckinghamshire. The Buckinghamshire ARMS Service will provide timely assessment, psychological intervention and monitoring for those at ultra-high clinical risk for developing psychosis.

We are looking for a confident, competent individual to support the team on a part-time basis with various administrative tasks that are essential in keeping the service running smoothly.

Main duties of the job

To provide a comprehensive administrative support to the clinical staff and managers within the Department.
To be the first point of contact for patients, staff and visitors; to handle enquiries from all efficiently and courteously and with a polite and professional manner.
Organise patient appointments, respond to email requests, uploading information to our database system and sending out correspondence.
Collating leave/Toil requests and ordering of supplies for the team.

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

12 October 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year Per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

267-BM5663332

Job locations

Whiteleaf Centre

Bierton Road

Aylesbury

HP20 1EG

Job description

Job responsibilities

To provide an efficient and effective comprehensive administrative support to the team/service.
To provide secretarial support to members of the team utilising a high level of IT skills to produce quality documentation to support the work of the team using the appropriate Microsoft software and adopting the Trusts corporate standards and style.
To respond to email, telephone enquiries and written enquiries using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate way.

Job description

Job responsibilities

To provide an efficient and effective comprehensive administrative support to the team/service.
To provide secretarial support to members of the team utilising a high level of IT skills to produce quality documentation to support the work of the team using the appropriate Microsoft software and adopting the Trusts corporate standards and style.
To respond to email, telephone enquiries and written enquiries using a high level of initiative and responding in a confidential and sensitive way and action in the appropriate way.

Person Specification

Qualifications

Essential

High level knowledge of Microsoft Word/Outlook/Excel/ PowerPoint

Desirable

Recognised secretarial qualification (RSA level 2) or equivalent

Experience

Essential

Administration or secretarial experience in an NHS setting
Experience of working with confidential documents

Desirable

Other admin or secretarial experience

Personal Qualities

Essential

Excellent communication and organisational skills
Ability to prioritise workload and use own initiative
Ability to work effectively in a busy environment

Person Specification

Qualifications

Essential

High level knowledge of Microsoft Word/Outlook/Excel/ PowerPoint

Desirable

Recognised secretarial qualification (RSA level 2) or equivalent

Experience

Essential

Administration or secretarial experience in an NHS setting
Experience of working with confidential documents

Desirable

Other admin or secretarial experience

Personal Qualities

Essential

Excellent communication and organisational skills
Ability to prioritise workload and use own initiative
Ability to work effectively in a busy environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.