Job summary
This is an exciting new post created to join our brand new Community Rehabilitation Team in Buckinghamshire. The post holder will provide administrative support to a multi-skilled team who will deliver a recovery focussed community rehabilitation service for individuals with severe and enduring mental health (SMI).
Your focus will be to support the Community Rehabilitation Team with full administrative, clerical and secretarial duties.as requested and to offer a first point of contact for the Teams.
This also an exciting opportunity to be part of the development of a new service and the post holder will initially provide administrative support to the project team to facilitate the implementation of the new service.
Main duties of the job
You should be able to demonstrate your experience and skills in business administration, including excellent organizational skills, experience setting up complex events and meetings for a diverse range of stakeholders, proficient with using MS Office programs - Excel, TEAMS, Word and Outlook, data collection, collation, and reporting. You will have GCSE English and Maths (minimum Grade C or equivalent).
About us
You will join our newly created, dedicated, friendly and supportive specialist Buckinghamshire Community Rehabilitation Team.
Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.
Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible
Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"
Our values are:"Caring, safe and excellent"
At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:
- Excellent opportunities for career progression
- Access to tailored individual and Trust wide learning and development
- 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
- NHS Discount across a wide range of shops, restaurants and retailers
- Competitive pension scheme
- Lease car scheme
- Cycle to work scheme
- Employee Assistance Programme
- Mental Health First Aiders
- Staff accommodation (please note waiting lists may apply)
- Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description
Job responsibilities
What we want from you!
- Administration or secretarial experience in an NHS setting (Knowledge of NHS systems)
- Excellent MS Office skills/experience including (Excel, TEAMS, Word and Outlook)
- NVQ Level II in business administration or equivalent experience
- Ability to work effectively under pressure/with interruptions and work to deadlines
- Attention to detail and Excellent organisational skills
- Ability to liaise with all professionals and levels in a confident and effective manner
- Ability to produce good quality correspondence and data reports
- Experience setting up complex events/meetings involving various stakeholders
Job description
Job responsibilities
What we want from you!
- Administration or secretarial experience in an NHS setting (Knowledge of NHS systems)
- Excellent MS Office skills/experience including (Excel, TEAMS, Word and Outlook)
- NVQ Level II in business administration or equivalent experience
- Ability to work effectively under pressure/with interruptions and work to deadlines
- Attention to detail and Excellent organisational skills
- Ability to liaise with all professionals and levels in a confident and effective manner
- Ability to produce good quality correspondence and data reports
- Experience setting up complex events/meetings involving various stakeholders
Person Specification
Knowledge Requirements
Essential
- Knowledge of NHS systems
- MS Office programs including Excel, TEAMS, Word and Outlook
Desirable
- Working knowledge of Rio or similar patient database
Qualifications - Academic/Skills/Professional
Essential
- NVQ Level II in business administration or equivalent experience
- GCSE English and Maths (minimum Grade C or equivalent)
Desirable
- Recognised secretarial qualification
Further Training or Job Related Aptitude and Skills
Essential
- Ability to work effectively under pressure/with interruptions
- Attention to detail
- Ability to liaise with all professionals and levels in a confident and effective manner
- Ability to produce good quality correspondence and reports
- Excellent organisational skills
- Ability to work to deadlines
- Ability to manage diary systems and tracking information
Experience
Essential
- Administration or secretarial experience in an NHS setting
- Experience of using MS Office programs including Excel, TEAMS, Word and Outlook
- Proven experience of working in an office environment.
Desirable
- Other admin or secretarial experience
Contractual Requirements or other requirements
Essential
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Ability to travel between sites
Person Specification
Knowledge Requirements
Essential
- Knowledge of NHS systems
- MS Office programs including Excel, TEAMS, Word and Outlook
Desirable
- Working knowledge of Rio or similar patient database
Qualifications - Academic/Skills/Professional
Essential
- NVQ Level II in business administration or equivalent experience
- GCSE English and Maths (minimum Grade C or equivalent)
Desirable
- Recognised secretarial qualification
Further Training or Job Related Aptitude and Skills
Essential
- Ability to work effectively under pressure/with interruptions
- Attention to detail
- Ability to liaise with all professionals and levels in a confident and effective manner
- Ability to produce good quality correspondence and reports
- Excellent organisational skills
- Ability to work to deadlines
- Ability to manage diary systems and tracking information
Experience
Essential
- Administration or secretarial experience in an NHS setting
- Experience of using MS Office programs including Excel, TEAMS, Word and Outlook
- Proven experience of working in an office environment.
Desirable
- Other admin or secretarial experience
Contractual Requirements or other requirements
Essential
- Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
- Ability to travel between sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
