Clinic Administrator - Interventional Psychiatry -Oxford

Oxford Health NHS Trust

This job is now closed

Job summary

The Interventional Psychiatry Service in Oxford is looking for a highly motivated, skilled, clinical administrator to join the busy team which cares for patients receiving Ketamine Therapy and/or Electro-convulsiveTherapy (ECT), repetitive transcranial magnetic stimulation (rTMS). This treatment is vital for patients suffering with treatment-resistant depression and can really make a different to their lives.

We are looking for an enthusiastic, driven, team-player, with excellent communication, organisational and IT skills to join our friendlyteam. If you have the experience of working in an administrative/secretarial role and you have an experience of running clinics , then this job is for you!

The service currently provides:

ECT treatment on Tuesday and Friday mornings (2-10 patients)
Ketamine treatment to Oxfordshire patients on Tuesday and Friday (3-6 patients
NHS Self-funded ketamine treatment on Mondays, Wednesdays, and Thursdays (24 -30 patients)
A recently initiated rTMS service at the SANE POWIC building.

Main duties of the job

To manage and co-ordinate the secretarial and administrative support to the Interventional Psychiatry:ECT/Ketamine/rTMS Services.
To take the lead in the improvement/development of administrative and support service.
To be responsible for the overall facilities and administration management of the Interventional Psychiatry:ECT/Ketamine/rTMS Clinics

About us

Oxford Health NHS Foundation Trust provides physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and North East Somerset.

Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible

Our vision is that no matter who you are or where you are, you will tell us that you receive:"Outstanding care delivered by an outstanding team"

Our values are:"Caring, safe and excellent"

At Oxford Health we offer a wide range of benefits designed to support your career and wellbeing. These include:

Excellent opportunities for career progression
Access to tailored individual and Trust wide learning and development
27 days annual leave, plus bank holidays, rising to 33 days with continuous service
NHS Discount across a wide range of shops, restaurants and retailers
Competitive pension scheme
Lease car scheme
Cycle to work scheme
Employee Assistance Programme
Mental Health First Aiders
Staff accommodation (please note waiting lists may apply)
Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Date posted

21 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum/pro-rata

Contract

Permanent

Working pattern

Full-time

Reference number

267-OA5543003

Job locations

Interventional Psychiatry/ Warneford Hospital

Warneford Lane

Oxford

OX3 7JX

Job description

Job responsibilities

Further information is outlined in the full job description, but should you wish to discuss to role or the team in more detail prior to making an application please do contact Katarzyna (Kasia) Domanskaon 01865 902522 or Katarzyna.Domanska@oxfordhealth.nhs.uk as we'd love to hear from you!

Job description

Job responsibilities

Person Specification

Knowledge/Qualifications

Essential

Educated to Foundation Degree/NVQ4 Level or equivalent with evidence of numerical skills
Evidence of continuous personal and professional development
Excellent IT skills.

Further Training or Job Related Aptitude and Skills

Essential

Excellent organisational and interpersonal skills.
Excellent written and verbal communication skills.
Ability to multitask, deal with conflict and demanding priorities.

Experience

Essential

Experience of working in an administrative/secretarial role.

Person Specification

Knowledge/Qualifications

Essential

Educated to Foundation Degree/NVQ4 Level or equivalent with evidence of numerical skills
Evidence of continuous personal and professional development
Excellent IT skills.

Further Training or Job Related Aptitude and Skills

Essential

Excellent organisational and interpersonal skills.
Excellent written and verbal communication skills.
Ability to multitask, deal with conflict and demanding priorities.

Experience

Essential

Experience of working in an administrative/secretarial role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.