Job summary
Northampton General Hospital- Medical records Dept.
An opportunity has arisen for a motivated, focused, friendly, and efficient individual to join our Medical Records team. This is a busy role, and you will need to be organised and efficient to support the dept. and other colleagues. The post will support with prepping digital packs for outpatient clinics plus supporting the scanning of digital medical records for our paper light/paperless system. To join our team, you must be committed to the delivery of a first-class administrative service. As well as having strong communication and interpersonal skills. Previous experience working within the Health Records is desirable, though not essential.
Main duties of the job
To ensure the organising of the patient's digital records for patient activity, including sending the patients digital records to out-patient clinics.
Work as a team to prepare/maintain digital notes for the patient's care.
Following electronic processes in every area of the Medical Records Department, including the scanning area.
Work as a team to deal with loose filing/paperwork that comes into the Medical Records Department.
Role model the Groups values and behaviours and support others in doing so to deliver the Group Vision and Mission successfully
About us
Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.
Our Excellence Values
Compassion
Accountability
Respect
Integrity
Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.
The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.
We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We have active Networks that promote and support colleagues from all backgrounds.This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Job description
Job responsibilities
We are looking for individuals who are organised, flexible, enthusiastic, and well-motivated to take on the role of a clerk in the medical records department.
You will work closely with colleagues, contributing to all work carried out within the department. This will involve working within the Scanning area, Clinic prep working in the Medical Records Department with our digital solutions.
Become a skilled user of the EDMS and provide assistance to the wider Trust on all aspects of the digital Medical Record transformation. Ensure that the Hospital Patient Administration System (Camis) is maintained accurately and that all referrals to the hospital are processed in a timely and accurate manner.
Maintain the filing area in a tidy and workable condition, reporting and monitoring
Use manual and electric trollies to transport Medical Records around the Trust and back to the Medical Records department.
Use the Trusts electronic document management system (EDMS) to produce cover sheets and manifests relevant to the boxing up of files to be scanned by the Trusts scanning partner.
Ensure clinics to be scanned by the Trusts scanning partner are securely boxed up in a timely manner to meet strict service level agreements.
Job description
Job responsibilities
We are looking for individuals who are organised, flexible, enthusiastic, and well-motivated to take on the role of a clerk in the medical records department.
You will work closely with colleagues, contributing to all work carried out within the department. This will involve working within the Scanning area, Clinic prep working in the Medical Records Department with our digital solutions.
Become a skilled user of the EDMS and provide assistance to the wider Trust on all aspects of the digital Medical Record transformation. Ensure that the Hospital Patient Administration System (Camis) is maintained accurately and that all referrals to the hospital are processed in a timely and accurate manner.
Maintain the filing area in a tidy and workable condition, reporting and monitoring
Use manual and electric trollies to transport Medical Records around the Trust and back to the Medical Records department.
Use the Trusts electronic document management system (EDMS) to produce cover sheets and manifests relevant to the boxing up of files to be scanned by the Trusts scanning partner.
Ensure clinics to be scanned by the Trusts scanning partner are securely boxed up in a timely manner to meet strict service level agreements.
Person Specification
Education
Essential
- Educations, Training and Qualifications Educated to NVQ Level 2 or equivalent
- Proven IT skills
Desirable
- Previous experience in an NHS setting
Skills
Essential
- Good verbal and written communication and presentation skills suitable for a range of audiences. Ability to deal effectively with customer enquiries and complaints.
Key competencies/Personal Qualities
Essential
- Ability to manage the physical demands of the role with regular movement and manual handling tasks
Person Specification
Education
Essential
- Educations, Training and Qualifications Educated to NVQ Level 2 or equivalent
- Proven IT skills
Desirable
- Previous experience in an NHS setting
Skills
Essential
- Good verbal and written communication and presentation skills suitable for a range of audiences. Ability to deal effectively with customer enquiries and complaints.
Key competencies/Personal Qualities
Essential
- Ability to manage the physical demands of the role with regular movement and manual handling tasks
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
