Materials Management Operative

Job description

Job responsibilities

To manage stock product requirements for a defined range of departments.

To hold delegated budgetary responsibility for effectively managing stock and to establish weekly replenishment requirements against agreed stock levels.

To develop and maintain effective working relationships with end-users on departments, through regular contact and knowledge of customer requirements.

To source alternative products when products are discontinued/ no longer available, by liaising with clinical and non clinical staff members and buyers/senior buyers.

To ensure effective delivery of medical and non-medical consumables to departments is maintained in line with agreed schedules.

To use Genesis inventory management system and NHS Supply Chain webbased information technology facilities to order supplies, produce reports and to obtain product information.

To use a PDA (Personal Digital Assistant) to order, replenish and stock-take at department level.

In line with procurement strategies, liaise with departmental staff to maximise cost-effectiveness through advising and implementing product alternatives.To undertake structured and regular Requirements Reviews in conjunction with budget holders, as directed by the Materials Management Supervisor, to maintain stock levels in line with agreed maximum stock holdings based on historic usage patterns.

To manage monthly and/or yearly stock takes by liaising with clinicaldepartments, the Finance department and the Materials Management Supervisor.

To take responsibility for corrective action in stock-out situations, i.e. sourcing the product, or an alternative, from internal or external locations and ensuring correct authorisation documents are raised and signed by the appropriate budget-holder, and filed for reference.

To take responsible for timely internal distribution of goods to departments within individual portfolio.

To ensure storage areas at department level are maintained to agreed standards, including correct and clear labelling and tidy and safe storage, reporting any health & safety hazards to the Materials Management Supervisor.

To ensure product portfolio information is maintained to agreed standards, including up to date barcode labels in correct order with appropriate print keys.

To ensure products are stored correctly at department level, appropriate to their nature and use, and that stock rotation procedures are followed to prevent obsolescence.

To produce management information (Requirements Review Report, Stock-take Report) for departments as required.

To ensure Authorisation Reports are accurately produced, maintained and filed for reference and that authorisation levels are not exceeded.

To assist in storeroom re-design where appropriate, optimising storage space utilisation at department level, whilst maintaining effective materials flow.

To develop and maintain a working knowledge of medical & surgicalconsumables.

To ensure departments comply with the Trusts Medical Products Catalogue and product standardisation policies.

To respond to product recalls/hazards as directed by the Materials Management Supervisor, by identifying and isolating any non-conforming goods.

To help develop and to implement new Materials Management procedures in conjunction with the Materials Management Supervisor.

To assist in off-loading roll-cages or pallets, marshalling empty roll-cages and reloading onto delivery vehicles.

To assist in general receipt and distribution point duties as may be required from time to time.

To attend any training associated with the position and complete units within deadlines. To be committed to completing all training offered.

Attend meetings and undertake learning opportunities

Attend training sessions and workshops as directed

To maintain good time keeping and attendance and comply with dress code

Each member of the Purchasing & Supply team, due to the nature of the facility, is jointly and individually responsible for the security of Receipt & Distribution premises. This includes safeguarding of Trust owned assets whilst held within the department and in transit through the hospital

Person Specification

Key Competencies, Personal Qualities and Attributes

Essential

• Good interpersonal skills and the ability to forge effective professional relationships.
• Team player.
• Mature and responsible attitude.
• Ability to work effectively with minimum supervision.
• Ability to manage and prioritise workflows and be able to respond to time sensitive situations.

Skills

Essential

• Ability to analyse complex data around stock levels and present stock recommendations to budget holders.
• Basic computer literacy skills.
• Ability to communicate effectively verbally and in writing.
• Ability to follow policies and procedures accurately.
• Ability to handle queries efficiently with tact and understanding.

Knowledge & Experience

Essential

• Evidence of continuing professional development.
• Evidence of working effectively in a team environment.

Desirable

• Experience of receipting process and material management, including stock control, delivery and ordering.
• Use of purchase order and stock management computer systems.
• Use of a Personal Digital Assistant.

Education, Training & Qualifications

Essential

• Educated to 2 passes GCSE or equivalent level of education, experience or training.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Northampton General Hospital

Address

Northampton General Hospital

Cliftonville

Northampton

NN1 5BD

Employer's website

https://www.northamptongeneral.nhs.uk/Home.aspx (Opens in a new tab)