Job summary
Work as an effective member of the team, assisting in the smooth running of the Main Theatre Admissions Unit.
The Receptionist will work in conjunction with Theatre/Recovery and Main Theatre Admission team members to provide administrative support throughout the patient's journey within the department.
The role involves daily face to face contact with staff and Non-NHS employees
The service users come from a variety of cultural backgrounds and the Receptionist must be able to communicate effectively.
Main duties of the job
Supporting Patient Excellence
Answer telephone enquiries in an appropriate manner reporting information to appropriate staff and other members of the multi disciplinary team.
Maintain good written and verbal communication between all departments and outside agencies.
Use the computerised patient management system (Camis) to access patient details, providing information required by the Day Surgery Teams.
Use the Theatre Computer systems (Nexus) to enhance the smooth running of the department.
Be responsible for the ordering of stationary and ensure adequate levels are maintained.
Photocopy documents/notes as required & maintain a comprehensive filing system.
Locate and retrieve patients notes ensuring the (Camis) tracking system is updated
Provide the private patients department with consumable usage for individual patients.
Attend department meetings, taking minutes, typing & distributing as required.
Contribute to developing a welcoming atmosphere within the department making users of the department feel comfortable and at ease.
About us
Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.
Our Excellence Values
Compassion
Accountability
Respect
Integrity
Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.
The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.
We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We have active Networks that promote and support colleagues from all backgrounds.This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Job description
Job responsibilities
ROLE AND RESPONSIBILITIES
Report any problems relevant to the department to the Theatre Manager.
Print off the next day Theatre lists and display as necessary.
Update the Staff allocation board at the end of each day & assist in E-Roster data inputting.
Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying knowledge in the workplace, including attending appropriate directorate briefings and meetings.
Organise workload in conjunction with other members of staff reporting any problems as necessary.
Undertake training and professional development as identified in an annual performance review.
These duties and responsibilities may be changed in accordance with the needs of the Directorate/Department and in particular the post holder may be required to provide support to other areas within the department as required and to carry out any other relevant duties that may be requested.
Communication
Recognise and maintain confidentiality of information relating to patients/clients and their records.
Ensure clarity in communicating with patients/clients and their relatives as well as other team members and in answering questions within the sphere of ones own knowledge.
Welcome patients/clients, their families and other visitors to the ward/department. Introduce them to the facilities and services provided.
Answer the telephone on a clear, friendly, helpful and professional manner. Take any messages accurately and refer to a registered nurse/midwife as necessary.
Demonstrate a caring approach to patients/clients, their families and visitors and to have good verbal and non-verbal communication skills.
Leadership
Lead by example with drive and enthusiasm, responding appropriately to the needs of patients, families and carers.
People/Management Excellence
Have the ability and knowledge to competently deal with an emergency situation.
Manage his/her time effectively and perform allocated tasks within a reasonable time frame, knowing when to seek support, assistance and advice from other team members.
Assist in the maintenance of ward/department equipment and stock levels, e.g. equipment, linen, catering supplies, HSDU, etc.
Professional Responsibilities
At all times to adhere to statutory, mandatory, Trust.
Maintain own statutory, mandatory training, and divisional /directorate specific essential training.
Be self-motivated and seek ways to flexibly extend own knowledge skills.
To have an awareness of nursing policies and procedures.
Identify learning needs in self, negotiating a Personal Development Plan recognising own limitations.
Understand own limitations and know where to find advice and assistance.
Act as a role model for new starters in the area.
Quality Assurance and Monitoring
Identify and report any untoward incident/accident, problem and risk as soon as possible to the nurse/midwife in charge.
Corporate Responsibilities
Act as a role model in customer service towards visitors to the hospital.
Facilitate any measures to help achieve directorate/divisional and Trust targets and agendas.
Share best practice through meetings and forums.
Job description
Job responsibilities
ROLE AND RESPONSIBILITIES
Report any problems relevant to the department to the Theatre Manager.
Print off the next day Theatre lists and display as necessary.
Update the Staff allocation board at the end of each day & assist in E-Roster data inputting.
Ensure up to date personal awareness and knowledge of Trust wide issues and directives, applying knowledge in the workplace, including attending appropriate directorate briefings and meetings.
Organise workload in conjunction with other members of staff reporting any problems as necessary.
Undertake training and professional development as identified in an annual performance review.
These duties and responsibilities may be changed in accordance with the needs of the Directorate/Department and in particular the post holder may be required to provide support to other areas within the department as required and to carry out any other relevant duties that may be requested.
Communication
Recognise and maintain confidentiality of information relating to patients/clients and their records.
Ensure clarity in communicating with patients/clients and their relatives as well as other team members and in answering questions within the sphere of ones own knowledge.
Welcome patients/clients, their families and other visitors to the ward/department. Introduce them to the facilities and services provided.
Answer the telephone on a clear, friendly, helpful and professional manner. Take any messages accurately and refer to a registered nurse/midwife as necessary.
Demonstrate a caring approach to patients/clients, their families and visitors and to have good verbal and non-verbal communication skills.
Leadership
Lead by example with drive and enthusiasm, responding appropriately to the needs of patients, families and carers.
People/Management Excellence
Have the ability and knowledge to competently deal with an emergency situation.
Manage his/her time effectively and perform allocated tasks within a reasonable time frame, knowing when to seek support, assistance and advice from other team members.
Assist in the maintenance of ward/department equipment and stock levels, e.g. equipment, linen, catering supplies, HSDU, etc.
Professional Responsibilities
At all times to adhere to statutory, mandatory, Trust.
Maintain own statutory, mandatory training, and divisional /directorate specific essential training.
Be self-motivated and seek ways to flexibly extend own knowledge skills.
To have an awareness of nursing policies and procedures.
Identify learning needs in self, negotiating a Personal Development Plan recognising own limitations.
Understand own limitations and know where to find advice and assistance.
Act as a role model for new starters in the area.
Quality Assurance and Monitoring
Identify and report any untoward incident/accident, problem and risk as soon as possible to the nurse/midwife in charge.
Corporate Responsibilities
Act as a role model in customer service towards visitors to the hospital.
Facilitate any measures to help achieve directorate/divisional and Trust targets and agendas.
Share best practice through meetings and forums.
Person Specification
Education, Training and Qualifications
Essential
- Evidence of formal education up to the age of 16
- Willingness to undertake an apprenticeship
Desirable
- Educated to GCSE level Maths and English (Grades 9-4 or A-C) or equivalent
Knowledge and Experience
Essential
- Understanding the role of a Health Care Assistant
- Demonstrable ability to work within a multidisciplinary team
Desirable
- Previous Health Care experience within the National Health Service or care setting.
- Working with the public
- Information technology awareness
Skills and Abilities
Essential
- Good written and verbal communication skills
- Able to keep clear and accurate written records
- Able to communicate clearly with a variety of people from diverse backgrounds
Personal Qualities and Attributes
Essential
- Attention to detail and accuracy
- Demonstrable time management skills
- Able to demonstrate compassion for caring and empathy
- Team worker
- Motivated - eager to learn new skills
- Good interpersonal skills
Person Specification
Education, Training and Qualifications
Essential
- Evidence of formal education up to the age of 16
- Willingness to undertake an apprenticeship
Desirable
- Educated to GCSE level Maths and English (Grades 9-4 or A-C) or equivalent
Knowledge and Experience
Essential
- Understanding the role of a Health Care Assistant
- Demonstrable ability to work within a multidisciplinary team
Desirable
- Previous Health Care experience within the National Health Service or care setting.
- Working with the public
- Information technology awareness
Skills and Abilities
Essential
- Good written and verbal communication skills
- Able to keep clear and accurate written records
- Able to communicate clearly with a variety of people from diverse backgrounds
Personal Qualities and Attributes
Essential
- Attention to detail and accuracy
- Demonstrable time management skills
- Able to demonstrate compassion for caring and empathy
- Team worker
- Motivated - eager to learn new skills
- Good interpersonal skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
