Job summary
We are looking to appoint a Medical Secretary to provide comprehensive secretarial and administration support in our Urgent Care Team.
You should be able to work as part of a busy team and be able to work on their own initiative. You will have excellent communication, interpersonal skills and be able to work to deadlines. Have a flexible approach in an every changing environment, competent in using microsoft office packages including Word, Excel, PowerPoint, email and internet, along with advanced typing/word processing skills. A knowledge of Mediviewer is essential.
Main duties of the job
To deal with telephone enquiries from key contacts including GP's, liaise with internal and external sources and services to resolve any queries,
working within trust confidentiality policy.
Manage own workload and work independently within service need.
Maintain diaries, assist in scheduling consultant workload, and liaise with other relevant parties.
Organise medical students, liaising with various departments to arrange teaching sessions and attendance.
Open post and distribute to Consultants. Ensuring all investigations are reviewed and urgent tests are highlighted to a doctor for reivew.
Ensure a general administrative service is provided for the Consultant and the team including photocopying, filing, scanning and distribution.
Minutes take and set up teams meetings.
Process information through established Trust systems and procedures.
Track and update Careflow as necessary.
About us
Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire. Our Excellence Values: Compassion Respect Integrity Courageous Accountable
Job description
Job responsibilities
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document.
Job description
Job responsibilities
For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the Shortlisting Criteria section of the document.
Person Specification
Qualifications
Essential
- NVQ Level 3 in business administration or equivalent level of qualification or previous proven experience
Knowledge/Experience
Essential
- Knowledge & Experience Significant administrative/secretarial experience including initiating and maintaining office systems
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
- Understanding of Confidentiality and Data Protection Act
- Knowledge of IT systems and software programmes such as Outlook, Word, Excel, Power Point
- Clear communicator with excellent writing, data entry and presentation skills
- Capable of constructing and delivering clear information/instructions to staff
- Ability to work under pressure in a busy working environment and able to multi-task
- Record and transcribe minutes of meeting using Teams
- Able to work without supervision, on own initiative, working and prioritising own workload to achieve deadlines
- Ability to concentrate for prolonged periods adapting to interruptions
Key Competencies
Essential
- Working as part of a team
- Able to use own initiative.
- Flexible/ adaptable to any given situation
Person Specification
Qualifications
Essential
- NVQ Level 3 in business administration or equivalent level of qualification or previous proven experience
Knowledge/Experience
Essential
- Knowledge & Experience Significant administrative/secretarial experience including initiating and maintaining office systems
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information
- Understanding of Confidentiality and Data Protection Act
- Knowledge of IT systems and software programmes such as Outlook, Word, Excel, Power Point
- Clear communicator with excellent writing, data entry and presentation skills
- Capable of constructing and delivering clear information/instructions to staff
- Ability to work under pressure in a busy working environment and able to multi-task
- Record and transcribe minutes of meeting using Teams
- Able to work without supervision, on own initiative, working and prioritising own workload to achieve deadlines
- Ability to concentrate for prolonged periods adapting to interruptions
Key Competencies
Essential
- Working as part of a team
- Able to use own initiative.
- Flexible/ adaptable to any given situation
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
