Job summary
Work on own initiative managing and prioritising own workload, managing office systems,maintain databases, word processing of reports and filing specific to the Research team.
Prepare research-related paperwork and documents as required.Arrange pathology sample shipment and electronic data to be sent for central review and reporting as required by research protocol. Identify and request patient tumour blocks and arrange shipment according to the study protocol.
Liaise with staff across the Group for issues that relate to research.Process documents and maintain records both for staff and research purposes.
To provide support as requested and to undertake any other appropriate duties as requested.
Ensure that all work is undertaken according to Hospital Group polices and regulations governing clinical trials.
Main duties of the job
Support the research trial teams with day to day administration including:-To support in study set-up, study initiation, monitoring visits, site audits and study close down meetings carried out by sponsoring organisations and authorities which govern clinical trials.
Assisting with Investigator Site File maintenance to ensure study essential documents are version controlled and are maintained according to regulatory requirements.
Liaising with study sites to arrange close down and archiving of study documents following trial closure.
Maintain and help to facilitate the process of archiving study documents.Attend any relevant meetings regarding the implementation and conduct of clinical trials.
Take responsibility for maintaining and managing (creating, storing and updating) spreadsheets of patient recruitment to studies and providing information from a recorded source.
Work in line with the research protocol, International Conference of Harmonisation - Good Clinical Practice and Research Governance guidelines and attend relevant training as requested.
About us
**Please submit your application as soon as possible as we reserve the right to close any adverts before the closing date once we have received sufficient applications**
Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. All our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered a Group Model with neighbouring Northampton General Hospital NHSTrust and become University Hospitals of Northamptonshire.
Our Excellence Values
- Compassion
- Accountability
- Respect
- Integrity
- Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential.
The Hospital Group encourages applications from people who identify from all protected groups. We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We recognise the valuable contribution that the Armed Forces community make to our organisation. We have signed the Armed Forces Covenant and achieved Silver Award under the Armed Forces Employer Recognition Scheme.
We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Job description
Job responsibilities
Support members of the Research Team in the implementation and maintenance of researchprojects.Attend meetings as appropriate for the purpose of accurate Minute taking and for informationpurposes as required.Receive highly complex and sensitive information on trial patients managing accurate input ofdata into specialist databases/systems. Contact patients to enrol onto study, complete casereport forms and data queriesMaintaining an efficient and comprehensive administrative service, including but not restrictedto preparing documentation packs, producing correspondence, photocopying, filing, scanning;providing support to the departments and other team members as requested.Supporting audits and monitoring processes of research activity by internal and externalverifiers.Coordinate the availability of medical records for patient visits and assist in the filing ofresults/protocol paperwork in accordance with research policy.
Job description
Job responsibilities
Support members of the Research Team in the implementation and maintenance of researchprojects.Attend meetings as appropriate for the purpose of accurate Minute taking and for informationpurposes as required.Receive highly complex and sensitive information on trial patients managing accurate input ofdata into specialist databases/systems. Contact patients to enrol onto study, complete casereport forms and data queriesMaintaining an efficient and comprehensive administrative service, including but not restrictedto preparing documentation packs, producing correspondence, photocopying, filing, scanning;providing support to the departments and other team members as requested.Supporting audits and monitoring processes of research activity by internal and externalverifiers.Coordinate the availability of medical records for patient visits and assist in the filing ofresults/protocol paperwork in accordance with research policy.
Person Specification
Education, Training & Qualifications
Essential
- Good all round general education to GCSE standard, including English Language and mathematics.
- RSA Stage II or equivalent qualification
Desirable
- Audio Typing Stage II or equivalent
Knowledge & Experience
Essential
- Experience of working within an office environment
- Proven competencies in current office practice /general office skills to include scanning/photocopying/faxing/filing
- Competent IT skills
- Use of emails and electronic calendars
- Minute taking experience
- Experience of using Microsoft Office Packages including Excel
- Experience of prioritising own workload
- Experience of calculating & issuing Petty Cash expenses and reclaiming back
Desirable
- Previous NHS experience
- Knowledge of International Conference on Harmonisation for Good Clinical Practice and relevant training
- Knowledge of Research Governance
- Knowledge of preparing Research related paperwork
- Knowledge of specialist R&D databases and systems e.g OpenClinica; REDcap
Skills
Essential
- Experience of working in databases and spreadsheets together with accurate data entry and maintenance of same
- Able to maintain accurate and detailed records
- Ability to handle confidential patient related information as per Trust policies
- Able to exercise judgement and handle difficult and sensitive situations
- Dealing with confidential issues
- Able to work as member of a team
- Proven interpersonal skills
- Proven communication skills - especially amongst own colleagues and other departments/companies via a number of methods e.g telephone/email
- Able to analyse situations from various data that is received
- Awareness of implications of confidentiality
- Able to travel between Trusts
- Able to work under pressure and sustain concentration to deal with unpredictable and possibly frequent interruptions
- Able to deal with confidential matters in a sensitive manner
- Knowledge of medical terminology
Key Competencies/ Personal Qualities & Attributes
Essential
- Flexible approach to work
- Good administration skills
- Works well with cross-functional teams
- Works on own initiative
Desirable
- Willingness and ability to travel to off-site meetings as required
Person Specification
Education, Training & Qualifications
Essential
- Good all round general education to GCSE standard, including English Language and mathematics.
- RSA Stage II or equivalent qualification
Desirable
- Audio Typing Stage II or equivalent
Knowledge & Experience
Essential
- Experience of working within an office environment
- Proven competencies in current office practice /general office skills to include scanning/photocopying/faxing/filing
- Competent IT skills
- Use of emails and electronic calendars
- Minute taking experience
- Experience of using Microsoft Office Packages including Excel
- Experience of prioritising own workload
- Experience of calculating & issuing Petty Cash expenses and reclaiming back
Desirable
- Previous NHS experience
- Knowledge of International Conference on Harmonisation for Good Clinical Practice and relevant training
- Knowledge of Research Governance
- Knowledge of preparing Research related paperwork
- Knowledge of specialist R&D databases and systems e.g OpenClinica; REDcap
Skills
Essential
- Experience of working in databases and spreadsheets together with accurate data entry and maintenance of same
- Able to maintain accurate and detailed records
- Ability to handle confidential patient related information as per Trust policies
- Able to exercise judgement and handle difficult and sensitive situations
- Dealing with confidential issues
- Able to work as member of a team
- Proven interpersonal skills
- Proven communication skills - especially amongst own colleagues and other departments/companies via a number of methods e.g telephone/email
- Able to analyse situations from various data that is received
- Awareness of implications of confidentiality
- Able to travel between Trusts
- Able to work under pressure and sustain concentration to deal with unpredictable and possibly frequent interruptions
- Able to deal with confidential matters in a sensitive manner
- Knowledge of medical terminology
Key Competencies/ Personal Qualities & Attributes
Essential
- Flexible approach to work
- Good administration skills
- Works well with cross-functional teams
- Works on own initiative
Desirable
- Willingness and ability to travel to off-site meetings as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
