Administration Officer
The closing date is 11 September 2025
Job summary
We are looking for a highly motivated and enthusiastic individual to join the Mental Health Legislation, IG & Medico Legal Team for a Secretarial role.
The post holder will be required to provide excellent secretarial support to the Associate Director of Mental Health Legislation, IG and Medico Legal team. They will be responsible to coordinate and minute the Mental Health Legislation Steering Group (MHLSG) and any other meetings at senior level within the Mental Health Legislation, IG and Medico Legal team framework.
The post holder will support the Mental Health Legislation administrators based at St Nicholas Hospital, with admin duties.
You will require excellent verbal and written skills, and the ability to communicate effectively at all levels both within and outside the Trust.
We are looking for someone with the ability to be flexible and possess good organisational and secretarial skills. Experience of minute taking at senior level and diary management is essential. The ability to prioritise a constantly changing workload is required along with excellent IT skills, as is the need to act on your own initiative.
Main duties of the job
They will assist the Mental Health Legislation Specialist in preparation of agendas, taking minutes, and following up action plans etc for the MHLSG meeting.
They will provide support to the senior team members, including managing the diary for the Associate Director, coordinating and arranging meetings with the Trust board members and trust Execs.
They will work within well-defined administrative systems and processes to deliver the secretarial support and also work with the Mental Health Legislation team with admin duties and responsibilities effectively as and when directed.
The successful candidate will be:
- expected to liaise and communicate effectively with all levels of staff within the services, wider Trust and external partners.
- Taking minutes regularly at board level, so must be a competent minute taker and following-up actions and the distribution of papers in a timely manner
- To produce/update/amend reports, documents and PowerPoint presentations in a timely manner
- Diary management via Outlook, booking meetings and venues
- Confident, motivated and enthusiastic.
- Well-organised and structured.
- Experience of working in a secretarial role.
- Accurate typing and note-taking skills.
- Excellent interpersonal communication skills, both written and verbal.
- Have good organisational and planning skills
- Be able to prioritise and process information
About us
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
- Working together with service users and carers we will provide excellent care, supporting people on their personal journey to health and wellbeing.
- With people, communities and partners, together we will promote prevention, early intervention and resilience.
- Working with partners there will be "no health without mental health" and services will be "joined up".
- The Trust's mental health and disability services will be sustainable and deliver real value to the people who use them.
- The Trust will be a centre of excellence for mental health and disability.
- The Trust will be regarded as "a great place to work".
Details
Date posted
28 August 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
263-SS25-065-HN
Job locations
St Nicholas Hospital
Jubilee Road
Gosforth
NE3 3XT
Employer details
Employer name
Cumbria, Northumberland, Tyne and wear (CNTW) NHS Foundation Trust
Address
St Nicholas Hospital
Jubilee Road
Gosforth
NE3 3XT
Employer's website
https://www.cntw.nhs.uk/careers/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
