Job summary
North Cumbria Community Children and Young People's Services
We are excited to offer the opportunity to join our expanding administrative service as we develop a new single point of access referral hub. We have a number of Administration Officer positions available within the new team and an existing team. The candidates should have experience of working in a similar work environment and previous administrative/secretarial experience is essential due to the demands of the roles.
The post can be based at Carleton Clinic, Carlisle or Lillyhall Business Centre, Workington. Please indicate your preference on application.
The post holder will be working alongside a team of Administrators, Pathway Coordinators, Administration Team Leads, Team Managers and Clinical Managers with allocated duties to support the administration function for this service. A good knowledge of Microsoft packages and typing qualifications are essential for this role.
Main duties of the job
To facilitate excellent customer service, in person and on the telephone, following guidance and procedures delivered through in-house training.
Provide proactive, comprehensive administrative service and support, including dealing with enquiries, processing referrals, dealing with confidential patient information within the Rio electronic system, preparation and taking notes of meetings.
Working as part of an admin team, sharing and supporting the workload.
Provide agreed levels of support to the service to maintain cover in the absence of other administrative staff, you will be expected to demonstrate flexibility within the role and support other CYPS administrative teams as and when required.
The post holder will also undertakeadditionalduties as directed by the Admin Team Lead.
The ideal candidate should have excellent communication, customer service and organisational skills, as well as a working knowledge of office procedures including IT skills.
You should currently hold the required level of qualifications, as outlined in the Essential Criteria of the Personal Specification. If you do not meet this criteria you may not be shortlisted.
About us
We aim to attract andretaina diverse,talentedand committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
Job description
Job responsibilities
Key skills:
Secretarial experience working within a team.
Experience in a customer / patient and service user focused environment
Excellent communication and interpersonal Skills
A good understanding of the RiO system (not essential as training given to those who have not worked on this system before)
A good knowledge of Microsoft word/office packages and typing qualifications
Good verbal and written communication skills
Minute taking skills as attending MDT meetings and updating RIO and action plans on a screen is required during this
Ability to be self-directed, motivated and be able to contribute positively within a team
Well organised and structured
The post holder will be expected to demonstrate flexibility in the role
The post holder will be able to demonstrate the ability to deal with possible exposure to occasionally distressing or highly emotional circumstances and will be expected to ensure they participate on all relevant training courses appropriate to the role.
Please find attached job description for full details.
Advertising date : 31st October 2024
Closing date : 14th November 2024
We welcome your application.
Job description
Job responsibilities
Key skills:
Secretarial experience working within a team.
Experience in a customer / patient and service user focused environment
Excellent communication and interpersonal Skills
A good understanding of the RiO system (not essential as training given to those who have not worked on this system before)
A good knowledge of Microsoft word/office packages and typing qualifications
Good verbal and written communication skills
Minute taking skills as attending MDT meetings and updating RIO and action plans on a screen is required during this
Ability to be self-directed, motivated and be able to contribute positively within a team
Well organised and structured
The post holder will be expected to demonstrate flexibility in the role
The post holder will be able to demonstrate the ability to deal with possible exposure to occasionally distressing or highly emotional circumstances and will be expected to ensure they participate on all relevant training courses appropriate to the role.
Please find attached job description for full details.
Advertising date : 31st October 2024
Closing date : 14th November 2024
We welcome your application.
Person Specification
Education and Qualifications
Essential
- General Level of Education to O-Level/GCSE or equivalent
- Word-processing skills at Level 3 (OCR/RSA Level 3 (or the equivalent) qualification(s) in a relevant subject, plus relevant experience)
- NVQ Level 3 in either Business Administration or Customer Care
Knowledge and Experience
Essential
- Previous administrative/secretarial experience
- Experience working with software packages including Microsoft Word, Excel, PowerPoint, and Patient Information Systems (e.g. RiO)
- Note taking experience
Desirable
- Knowledge and understanding of medical and/or specialised terminology
- Knowledge of NHS Policies and Procedures
- Experience in processing CPA, Mental Health Act and Safeguarding documentation
Skills and Competancies
Essential
- Excellent communication and interpersonal skills, both written and verbal
- Excellent organisational and planning skills
- Ability to uphold confidentiality at all times
- Flexible attitude to cope with fluctuating workload
Desirable
- Experience of working with medical records filing system
- Experience of managing and maintaining office systems
- Minute taking experience
Person Specification
Education and Qualifications
Essential
- General Level of Education to O-Level/GCSE or equivalent
- Word-processing skills at Level 3 (OCR/RSA Level 3 (or the equivalent) qualification(s) in a relevant subject, plus relevant experience)
- NVQ Level 3 in either Business Administration or Customer Care
Knowledge and Experience
Essential
- Previous administrative/secretarial experience
- Experience working with software packages including Microsoft Word, Excel, PowerPoint, and Patient Information Systems (e.g. RiO)
- Note taking experience
Desirable
- Knowledge and understanding of medical and/or specialised terminology
- Knowledge of NHS Policies and Procedures
- Experience in processing CPA, Mental Health Act and Safeguarding documentation
Skills and Competancies
Essential
- Excellent communication and interpersonal skills, both written and verbal
- Excellent organisational and planning skills
- Ability to uphold confidentiality at all times
- Flexible attitude to cope with fluctuating workload
Desirable
- Experience of working with medical records filing system
- Experience of managing and maintaining office systems
- Minute taking experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
