Job summary
We have an exciting opportunity for a band 5 Project Co-ordinator to take up a temporary contract / secondment opportunity with the Allied Health Professionals (AHPs), Psychological Services & Social Work Directorate.
The Project Coordinator will provide administrative, programme and project management support to the Director of AHPs & Psychological Services relating to projects funded within the AHPs, Psychological Services & Social Work Directorate.
We are looking for a dedicated, enthusiastic individual who is keen to develop their skills as a Project Coordinator. You will need to be organised, adaptable and resilient to manage the different aspects of this role. Previous experience working in this type of role will be beneficial but not essential.
You will be based at St Nicholas Hospital in Gosforth, Newcastle upon Tyne. It is expected that work will be undertaken at base, remotely, and occasionally at other locations across the localities.
Main duties of the job
You will manage the day-to-day operational tasks of the various projects in conjunction with project team members responsible for each project. This will include updating project plans, drafting highlight reports and supporting communication and engagement as required.
You will organise, be involved in the facilitation and support of improvement events and project delivery activities in liaison with more senior colleagues, and effective communication with a wide range of stakeholders.
You will be confident to provide efficient and clear communication with a range of staff groups and services across the region.
You will ensure the effective and efficient co-ordination of all project activities under the direction of the Project Leads. You will keep project documentation up to date, organise and minute meetings, progress and monitor actions and write and update progress reports.
You will have excellent communication, negotiation, and organisational skills with the ability to work well as part of a team, as well as using your own initiative to prioritise and complete tasks and work requests.
You will possess excellent and up to date IT and administration skills and be able to demonstrate good attention to detail and accuracy in your work. You will monitor project budgets and link in with finance colleagues re project expenditure and financial disbursements.
About us
Your development is important to us, you will be fully supported by the AHP Operations Manager as well as the Director of AHPs and Psychological Services. You will receive regular supervision, an annual appraisal, training and workplace opportunities to develop your skills.
We aim to attract and retain a diverse, talented and committed workforce, who are caring and compassionate, and therefore able to meet the demands of the modern NHS now and in the future. In return we can offer a dynamic working environment in which to build a career.
Job description
Job responsibilities
Please see the separate job description and person specification for more information.
You will need to demonstrate the values of the Trust and promote empathy, kindness and respect at all times.
Advertising date : 25th May 2023
Closing date : 8th June 2023
We welcome your application.
Job description
Job responsibilities
Please see the separate job description and person specification for more information.
You will need to demonstrate the values of the Trust and promote empathy, kindness and respect at all times.
Advertising date : 25th May 2023
Closing date : 8th June 2023
We welcome your application.
Person Specification
Education and Qualifications
Essential
- Educated to degree level or equivalent experience
Desirable
- PRINCE2, project management, (or equivalent experience) and change management.
Knowledge and Experience
Essential
- Knowledge of information systems. Computer literate, proficient in Microsoft Word and Excel
Desirable
- Experience of working in a service improvement role
- Experience/skills in project management/support approaches
Skills and Competencies
Essential
- Computer literate, with knowledge and skills in using relevant systems and advanced keyboard skills
- Strong analytical, organisational and communication skills
- Ability to write clear concise reports, letters, minutes and documents using a good standard of English
- Ability to balance priorities and progress multiple tasks
- Proven ability to work and complete tasks independently and forge long-term working partnerships
Desirable
- Change management and project management skills
Role Specific
Essential
- Must have diplomacy and ability to gain trust and build rapport with individuals and organisations.
- Must be reliable in their work commitments and flexible and professional in their approach.
- Ability to work under pressure and meet strict deadlines including being self-motivated and organising workload.
- High focus on customer service and user requirements and reliable in their work commitments
- Ability to work under pressure and meet strict deadlines including being self-motivated and organising workload. Ability to balance, prioritise and progress multiple tasks.
Person Specification
Education and Qualifications
Essential
- Educated to degree level or equivalent experience
Desirable
- PRINCE2, project management, (or equivalent experience) and change management.
Knowledge and Experience
Essential
- Knowledge of information systems. Computer literate, proficient in Microsoft Word and Excel
Desirable
- Experience of working in a service improvement role
- Experience/skills in project management/support approaches
Skills and Competencies
Essential
- Computer literate, with knowledge and skills in using relevant systems and advanced keyboard skills
- Strong analytical, organisational and communication skills
- Ability to write clear concise reports, letters, minutes and documents using a good standard of English
- Ability to balance priorities and progress multiple tasks
- Proven ability to work and complete tasks independently and forge long-term working partnerships
Desirable
- Change management and project management skills
Role Specific
Essential
- Must have diplomacy and ability to gain trust and build rapport with individuals and organisations.
- Must be reliable in their work commitments and flexible and professional in their approach.
- Ability to work under pressure and meet strict deadlines including being self-motivated and organising workload.
- High focus on customer service and user requirements and reliable in their work commitments
- Ability to work under pressure and meet strict deadlines including being self-motivated and organising workload. Ability to balance, prioritise and progress multiple tasks.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
