Job summary
We are excited to announce a rewarding opportunity to join the Logistics and Supply Chain team as a Materials Management Assistant at North Cumbria Integrated Care NHS Foundation Trust, based at Cumberland infirmary, Carlisle.
Responsibilities for this role will encompass the precise and punctual ordering of both medical and non-medical supplies for the wards, departments, and theatres at Cumberland Infirmary.
The ideal candidate will possess a strong command of the English language, proficiency in Microsoft Office, and familiarity with computerised stock ordering systems such as Oracle, NHS Supply Chain (LOL/EDC), Ingenica or equivalent platforms. The ability to work efficiently under tight deadlines is essential.
The successful candidate should also exhibit excellent interpersonal skills and demonstrate the capability to work both independently and collaboratively within a team environment. Effective communication with colleagues at various organisational levels is a key component of this role. On-the-job training will be provided to support your success in this position.
Main duties of the job
To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at theatre and departmental level using bar code systems as appropriate.
Receive, check and put away deliveries ordered via the materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.
The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the store room shelves.
Ensure discrepancies for returns and credits are processed timely and appropriately.
Carrying out quarterly reviews with appropriate ward/theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.
Keep all associated paper work regularly updated in line with code and location changes.
Have a flexible attitude to working hours to meet the needs of the customer.
Provide cover for other Materials Management Assistants as identified by the Team Leader / Operational Supply Chain Manager.
Ensure compliance with Trust Standing Financial Instruction (SFIs) and policies.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Job description
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications
Essential
- Educated to GCSE English/Maths or equivalent level/or relevant experience
Desirable
- ECDL or relevant experience CIPS level 2
Knowledge & Experience
Essential
- Manual handling / warehouse experience
- Office administration customer service skills / experience of dealing with customers, public and suppliers
Desirable
- Experience of NHS Supply Chain stock control or purchasing/supply
- Experience of working within a Stock Control, Purchase, supply / logistics environment
- Experience of Purchase Order/stock control systems
Skills & Aptitudes
Essential
- Ability to lift and move goods within Trust sites in accordance with manual handling requirements
- Self-motivated team player
- Flexible use of own initiative & work unsupervised
- Ability to communicate at all levels
- Ability to work under pressure
- Excellent communication skills Organisation, interpersonal and analytical skills
- Proven numeracy and literacy skills including attention to detail
- Good working knowledge of software packages including Microsoft Office & Excel
Desirable
- Experience of working in NHS / other public sector
- Ability to deal with conflict and awkward customers
Personal Circumstances
Essential
- Friendly / Positive / Confident attitude
- Physically Fit
- Ability to and work at any Trust site
Other requirements
Essential
- Equality and Diversity - Act in ways that support equality and value diversity (Level 1)
Person Specification
Qualifications
Essential
- Educated to GCSE English/Maths or equivalent level/or relevant experience
Desirable
- ECDL or relevant experience CIPS level 2
Knowledge & Experience
Essential
- Manual handling / warehouse experience
- Office administration customer service skills / experience of dealing with customers, public and suppliers
Desirable
- Experience of NHS Supply Chain stock control or purchasing/supply
- Experience of working within a Stock Control, Purchase, supply / logistics environment
- Experience of Purchase Order/stock control systems
Skills & Aptitudes
Essential
- Ability to lift and move goods within Trust sites in accordance with manual handling requirements
- Self-motivated team player
- Flexible use of own initiative & work unsupervised
- Ability to communicate at all levels
- Ability to work under pressure
- Excellent communication skills Organisation, interpersonal and analytical skills
- Proven numeracy and literacy skills including attention to detail
- Good working knowledge of software packages including Microsoft Office & Excel
Desirable
- Experience of working in NHS / other public sector
- Ability to deal with conflict and awkward customers
Personal Circumstances
Essential
- Friendly / Positive / Confident attitude
- Physically Fit
- Ability to and work at any Trust site
Other requirements
Essential
- Equality and Diversity - Act in ways that support equality and value diversity (Level 1)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
