Job summary
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES
The post holder will work collaboratively with colleagues within the Corporate Governance & Executive Support team to ensure continuous and high quality support is provided for the administration of the Board of Directors, Governors Council and associated meetings at the direction of the Company Secretary. Post holders also will provide comprehensive administrative and secretarial support to nominated Executive Directors.
Main duties of the job
Post holder will provide administrative and technical support to the Company Secretary in ensuring the effective functioning of the Corporate Governance Department in meeting Foundation trust governance requirements. Post holders will act as a source of advice and guidance, and be a first point of contact for enquiries relating to corporate governance and for Executive Directors.
Post holders will be expected to appropriately manage confidential, complex and sensitive information concerning individuals, services and/or the Trust as a whole, exercising discretion and upholding high professional and ethical standards at all times.
The post holder will be a proactive team member contributing to the success of the Corporate Governance Department and will undertake roles and responsibilities in accordance with the grade and nature of the post. This will include full facilitation of Board and corporate level meetings, undertaking specific project work, identifying training needs related to projects, and delivering training to colleagues on project related matters.
This role requires a confident communicator with experience of negotiating and influencing staff at a senior level, combined with excellent organisational skills and attention to detail. It requires a dynamic, motivated and forward thinking individual with excellent interpersonal skills and a strong team work ethic.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
- Being a clinically led organisation
- Quality and safety at the heart of our Trust
- A positive patient experience every time
- A great place to work
- Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date
Job description
Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date
Person Specification
Qualifications
Essential
- NVQ Level 3 or equivalent level of qualification or knowledge plus additional knowledge of non-routine administrative procedures
other
Essential
- Self-motivated, with genuine interest in the subject matter
- Ability to travel to meetings away from the office base
- Flexible approach to working patterns
- Must be confident with a high degree of self-motivation
- Act in ways that support equality and value diversity
Knowledge and Experience
Essential
- Understanding of NHS governance structures and processes, or a willingness to learn.
- Knowledge of administrative best practices and tools, particularly in a healthcare setting.
- Awareness of data protection and confidentiality requirements.
- Knowledge of routine and non routine administrative procedures including dealing with problem solving; progress chasing and developing alternative/additional procedures
- Knowledge of database management systems; and ? Knowledge of Microsoft Office packages, particularly Word & Excel
- Experience of providing administrative support to senior leaders, preferably in a healthcare or public sector environment or a willingness to learn.
- Experience in minute-taking and action log management for high-level meetings, or a willingness to learn
- Familiarity with the coordination and support of Board Committee meetings, including agenda setting and document collation, or a willingness to learn
- Experience in diary management, inbox management, and general office administration, or a willingness to learn.
Skills and Aptitudes
Essential
- Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines.
- Excellent written and verbal communication skills, with attention to detail in drafting agendas and minutes
- Proficient in the use of Microsoft Office, particularly Word, Excel, and Outlook.
- Ability to build and maintain effective working relationships with a range of internal stakeholders
- High level of discretion and professionalism, particularly when handling sensitive information.
- Administration experience
- Accurate minute taking
- Standard keyboard skills;
- Attention to detail and able to produce consistently high standard quality outputs;
- Use own judgement in managing routine tasks;
- Ability to use analyse and interpret information appropriately;
- Ability to screen and analyse data to improve data quality;
- Good presentation skills
- Ability to work independently in a structured and systematic manner whilst also working as part of a team;
- Project management skills;
- Ability to prioritise workloads, deliver results and meet deadlines whilst under pressure
- Team player;
- Well organised;
- Logical and analytical
- Able to work effectively in a complex multi professional environment;
- Willingness to learn and develop;
Desirable
- Minute taking of high level Committees/ Groups within an organisation
- Experience of developing and delivering training
- Advanced IT skills to operate complex databases
Person Specification
Qualifications
Essential
- NVQ Level 3 or equivalent level of qualification or knowledge plus additional knowledge of non-routine administrative procedures
other
Essential
- Self-motivated, with genuine interest in the subject matter
- Ability to travel to meetings away from the office base
- Flexible approach to working patterns
- Must be confident with a high degree of self-motivation
- Act in ways that support equality and value diversity
Knowledge and Experience
Essential
- Understanding of NHS governance structures and processes, or a willingness to learn.
- Knowledge of administrative best practices and tools, particularly in a healthcare setting.
- Awareness of data protection and confidentiality requirements.
- Knowledge of routine and non routine administrative procedures including dealing with problem solving; progress chasing and developing alternative/additional procedures
- Knowledge of database management systems; and ? Knowledge of Microsoft Office packages, particularly Word & Excel
- Experience of providing administrative support to senior leaders, preferably in a healthcare or public sector environment or a willingness to learn.
- Experience in minute-taking and action log management for high-level meetings, or a willingness to learn
- Familiarity with the coordination and support of Board Committee meetings, including agenda setting and document collation, or a willingness to learn
- Experience in diary management, inbox management, and general office administration, or a willingness to learn.
Skills and Aptitudes
Essential
- Strong organisational skills with the ability to manage multiple priorities and meet tight deadlines.
- Excellent written and verbal communication skills, with attention to detail in drafting agendas and minutes
- Proficient in the use of Microsoft Office, particularly Word, Excel, and Outlook.
- Ability to build and maintain effective working relationships with a range of internal stakeholders
- High level of discretion and professionalism, particularly when handling sensitive information.
- Administration experience
- Accurate minute taking
- Standard keyboard skills;
- Attention to detail and able to produce consistently high standard quality outputs;
- Use own judgement in managing routine tasks;
- Ability to use analyse and interpret information appropriately;
- Ability to screen and analyse data to improve data quality;
- Good presentation skills
- Ability to work independently in a structured and systematic manner whilst also working as part of a team;
- Project management skills;
- Ability to prioritise workloads, deliver results and meet deadlines whilst under pressure
- Team player;
- Well organised;
- Logical and analytical
- Able to work effectively in a complex multi professional environment;
- Willingness to learn and develop;
Desirable
- Minute taking of high level Committees/ Groups within an organisation
- Experience of developing and delivering training
- Advanced IT skills to operate complex databases
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
