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North Cumbria Integrated Care NHS Foundation Trust

Data Quality Clerk

The closing date is 08 January 2026

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Job summary

Data Quality Clerk, 19 hours per week

The opportunity has arisen for a Data Quality Clerk to work as a member of the Data Quality Team to provide a timely comprehensive data entry support service to support data quality across Trust core systems. Working as part of the Data Quality team to ensure robust systems are in place to deliver the highest level of accuracy with regard to data capture, data assignment and data validation.

Main duties of the job

  • Ensure accurate data entry is entered onto the patient record.
  • Finalise patient discharges on Trust systems for Emergency and Elective admissions.
  • Upload referrals onto archive system.
  • Enter and retrieve data from Trust systems, including but not limited to Silverlink, NHS Summary Care Record, ORMIS, symphony and Realtime.
  • Monitor Data Quality mailbox and ensure queries are answered or escalated as appropriate.
  • Retrieve and enter data checking for accuracy and missing information.
  • Open the mail that is delivered to the team, date stamp and action accordingly.
  • Communicate effectively at all levels.
  • Undertake continued professional development, including mandatory and statutory training.
  • Respond to all enquiries in a confidential, pleasant and helpful manner at all times.
  • Answer the telephone, take messages and share with the identified team member.
  • Work as a team member to maintain safe storage of confidential information.
  • Maintain a clean workstation / area.
  • To file any documents in a timely manner and in accordance to trust policy.
  • Take meeting notes at team meetings.
  • Perform other ad hoc administrative tasks as agreed with the Data Quality Manager.

About us

At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':

  • Being a clinically led organisation
  • Quality and safety at the heart of our Trust
  • A positive patient experience every time
  • A great place to work
  • Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.

Details

Date posted

30 December 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year Per annum Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

262-A-25-7530598-A

Job locations

Cumberland Infirmary

Newtown Road

Carlisle

CA2 7HY


Job description

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Job description

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person Specification

Qualifications

Essential

  • NVQ2 in Administration or equivalent.
  • Essential IT skills or equivalent.

Knowledge and Experience

Essential

  • Use of a computer
  • Microsoft Office
  • Coordinating information associated with a database system

Othe Requirements

Essential

  • Team Player
  • Positive approach to change
  • Flexible over working hours
  • Ability to travel between sites

Skills and Aptitudes

Essential

  • Good communication & interpersonal skills
  • Ability to learn quickly
  • Good keyboard skills.
  • Able to adapt to changing circumstances
  • Able to work as part of a team
Person Specification

Qualifications

Essential

  • NVQ2 in Administration or equivalent.
  • Essential IT skills or equivalent.

Knowledge and Experience

Essential

  • Use of a computer
  • Microsoft Office
  • Coordinating information associated with a database system

Othe Requirements

Essential

  • Team Player
  • Positive approach to change
  • Flexible over working hours
  • Ability to travel between sites

Skills and Aptitudes

Essential

  • Good communication & interpersonal skills
  • Ability to learn quickly
  • Good keyboard skills.
  • Able to adapt to changing circumstances
  • Able to work as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Cumberland Infirmary

Newtown Road

Carlisle

CA2 7HY


Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Cumberland Infirmary

Newtown Road

Carlisle

CA2 7HY


Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Patient Access and Data Quality Team Lead

Emma Dickson

Emma.Dickson@ncic.nhs.uk

01228603997

Details

Date posted

30 December 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year Per annum Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

262-A-25-7530598-A

Job locations

Cumberland Infirmary

Newtown Road

Carlisle

CA2 7HY


Supporting documents

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