Admin Assistant/Receptionist * Internal Applications*

Job description

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Person Specification

Other requirements

Essential

• Willing to participate in personal development
• Promotes trust values
• Being diligent, self motivated and demonstrate a positive and proactive attitude

Skills and Aptitudes

Essential

• Accurate data inputting.
• Ability to perform non routine activities such as answering queries, task related problem solving and progress chasing
• The ability to effectively liaise with patients in all forms of communication, eg face to face, and telephone
• Minute taking
• Computer skills, systems, i.e. Microsoft suite.
• Planning / coordinating electronic diarised schedules and clinics.
• Understanding of issues related to confidentiality

Desirable

• Experience in using patient information systems, e.g. EMIS, Silverlink, Chub.
• Knowledge of health and social care systems across Cumbria
• Ability to work remotely to cover multiple sites

Knowledge/Experience

Essential

• Working knowledge and understanding of secretarial / admin procedures
• Working knowledge and understanding of the NHS and or social care network
• Knowledge of how to sustain and build working relationships.

Desirable

• Experience of health or social care environments.
• Knowledge of medical terminology

Qualifications

Essential

• GCSE Maths and English Grade A-C or 9-4 equivalent
• Excel / Microsoft word skills
• NVQ level 3 in Business Admin or evidenced equivalent experience

Desirable

• ECDL or Equivalent evidenced
• NVQ Level 2 in Business Admin or evidenced equivalent experience.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

IMSK Physiotherapy Department

Park Lane

Workington

CA14 2RW

Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)