Medical Directorate Assistant

Job responsibilities

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab)

If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.

Disclosure and Barring Service:

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £21.50 + Administration cost of £5.90 = £27.40. Deducted from salary over a 4 month period or a one-off payment.

Enhanced Check: £49.50 + administration cost of £5.90 = £55.40. Deducted from salary over a 4 month period or a one-off payment.

NCIC can offer successful future employees the following benefits:

27-day holiday scheme rising to 33 after 10 years

Flexible working Scheme

NHS Discounts*

Salary Sacrifice schemes including lease cars and Cycle to Work*

Excellent opportunities for development*

Competitive NHS Pension scheme

Vivup is a free, confidential counselling and information service to assist with personal or work-related problems

*Subject to eligibility

Important Information

Please ensure that you document evidence of meeting all the essential criteria in the supporting information.

If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

Qualifications

Essential

• NVQ 3 in administration or equivalent.

Experience

Essential

• Previous administrative experience in a customer focused organisation.
• Proven experience of working as part of a team.
• Operating word processing and computer packages.

Desirable

• Experience in planning, organising and servicing meetings, including Minute Taking.

Knowledge

Essential

• Continuing professional development with portfolio.
• Awareness of Equality issues.
• Knowledge of working time regulations
• Knowledge of Data Protection legislation
• Use of Outlook to arrange and manage multiple dairies.
• Experience of admin and clerical role
• Customer services experience
• Proficient in IT / Microsoft packages
• Experience of exporting, collating, analysing and drafting information into presentable formats

Desirable

• Knowledge of regulatory functions related to doctors including Junior Doctor Contract

Skills

Essential

• Accurate typing skills
• Approachable, ability to work as part of a team
• Work to processes and task management prioritation
• Ability to work accurately, prepare routine written correspondence
• Capability to build and maintain effective relationships having effective communication and interpersonal skills
• Advanced IT skills including proven abilities in using Microsoft Office
• Competence to prioritise own workload and work to deadlines
• Demonstrate good attention to detail
• Exhibit excellent organisational skills
• Able to maintain a professional manner.
• Ability to work autonmosly

Personal Circumstances

Essential

• Flexible approach to work
• Good interpersonal skills

Other Requirements

Essential

• Act in ways that support equality and value diversity (Level 1) Cumbria.
• Support equality and value diversity (Level 2)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).