Senior Surgical Staffing Co-Ordinator

Job responsibilities

Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies?

• Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
• If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

• Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

• youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
• the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk

Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27 day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Qualifications

Essential

• oGood level of education including A Levels / O Levels or equivalent
• oGCSE English and Maths at Grad C or above, or equivalent
• oEvidence of Continuing Professional Development (CPD)

Desirable

• oRSA 3 typewriting / word processing

Experience

Essential

• oExperience of working in a business administration environment, with demonstrable evidence of problem solving and resolving issues as they arise (acquired through experience and/or training to Vocational level 4 or equivalent).
• oExperience of working within multi-disciplinary staff groups
• oExperience of using a booking system for appointments.
• oImplementing policy, SOPs and operational processes
• oExperience of undertaking detailed, intensive work in a busy environment
• oExperience of data input, using spreadsheets and databases.
• oExperience of using a booking system for appointments.

Desirable

• oExperience of local Trust systems, e.g. PAS Silverlink
• oExperience of producing data analysis, utilising survey and audit tools.
• oPrevious experience of waiting list management
• oPrevious NHS experience or experience of working in a healthcare setting

Knowledge

Essential

• oKnowledge of the full range of administrative procedures required for this role, acquired through training or previous experience.
• oUnderstanding of the requirements of the Data Protection Act, Access to Health Records and defensible documentation, Freedom of Information Act, Health and Safety and their application in the workplace
• oKnowledge of the NHS constitutional standards for cancer and routine pathways
• oKnowledge of medical terminology

Desirable

• oPrevious knowledge from working in the NHS or similar organisation as an administrator

Skills and Aptitudes

Essential

• oInterpersonal and listening skills
• oGood level of verbal and written communication.
• oComputer literate for a range of software packages including MS Word, MS Excel, MS PowerPoint
• oAbility to network and build effective and co-operative working relationships across organisational and professional boundaries
• oTime management, prioritisation and organisational skills
• oConfidence, decisiveness, initiative and high self-motivation.

Other Requirements

Essential

• oAbility to travel independently across Cumbria and nationally when required.
• oPost holder will be expected to work across multiple sites.

Desirable

• oDriving licence

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).