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IT Cyber Security Assistant

North Cumbria Integrated Care NHS Foundation Trust

Information:

This job is now closed

Job summary

Team Administrator Band 3 37.5 hours per week

The Team Administrator will work very closely with the Cyber Security Team and with other teams within Digital Health.

It is a busy and demanding environment however, the team works well together and are extremely supportive of each other. The team is managed by the Technical Design and Security Manager and you will report to the Cyber Security Performance Manager.

The purpose of this role is to work as a team administrator, providing secretarial and administrative support so the team can prioritise the technical aspects of their role. The post holder may be required to work across sites to offer administrative support as required.

Main duties of the job

Technical Support

  • Production and presentation of standard reports relating to security systems
  • Investigate incidents, alerts and warnings escalating where necessary
  • Undertake Cyber security checks
  • Help to maintain Cyber security systems
  • Create, amend and update IT Technical Procedures
  • Assist in the administration of IT equipment, ensuring that own activities and those of the technical administration team are recorded
  • Regularly maintain data quality and general record maintenance within IT systems
  • Provide and communicate complex information to users that may be seen as complex to non-IT users
  • Ensure that data relating to Information Assets are accurately recorded
  • Responsible for the proper and safe use of IT equipment/software by users
  • Responsible for the proper use/maintenance of expensive software including SIEM, EPO and others

General Admin

  • Update the Security document library
  • Monitor the review dates for IT documentation and ensure they are reviewed
  • Responsible for prioritising own workload ensuring tasks are completed to agreed standards.
  • Arrange meetings and booking resources as required.
  • Responsible for assisting in preparing documents and presentations, working to tight deadlines and interruptions
  • Responsible for ensuring that all documents produced are in line with the corporate standards of the Trust
  • Carry out basic audits as requested including gathering of information and preparing as required.

About us

At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.

Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.

  • Being a clinically led organisation
  • Quality and safety at the heart
  • A positive patient experience every time
  • A great place to work
  • Managing our money well

As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.

Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust's sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others.

We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation

Date posted

29 November 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

262-A-23-5813409

Job locations

Maglona House

Kingstown

Carlisle

CA3 0AH


Job description

Job responsibilities

Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies?

  • Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
  • If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

  • Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

  • youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
  • the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk

Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27 day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Job description

Job responsibilities

Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.

Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies?

  • Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
  • If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.

Important Information

Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.

For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:

  • Junk Mail is checked regularly

Disclosure and Barring Service:

On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.

The changes mean that:

  • youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
  • the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.

If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.

Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk

Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website

The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:

Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.

Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.

As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.

A lease car may be available for this position; further details will be provided upon appointment if applicable.

27 day holiday scheme rising to 33 after 10 years

Flexible working Scheme

Excellent opportunities for development

Competitive NHS Pension scheme

Access to NHS discounts with retailers and leisure companies

EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems

These schemes are subject to availability

Person Specification

Qualifications

Essential

  • Minimum of three GCSE level qualifications including English Language or equivalent
  • Basic Technical experience at 1st line or above

Desirable

  • Cyber Security experience

Knowledge and Experience

Essential

  • Previous technical administrative experience
  • Document management systems e.g. Sharepoint
  • Working in a support a team
  • Good working knowledge of Microsoft Office applications including Word, Excel, and PowerPoint
  • Knowledge to be able to plan and organise straight forward tasks, some on-going.

Desirable

  • NHS experience

Skills and Aptitudes

Essential

  • Good communications skills, both oral and written including keyboard skills
  • Proven track record of organisational ability in administrative processes
  • Ability to work as part of a team
  • Ability to work with initiative
  • Ability to prioritise work and meet tight deadlines
  • Ability to produce and maintain a high standard of work.
  • Ability to deal with telephone enquiries efficiently and effectively with minimal supervision
  • Ability to work under pressure and without direct supervision
  • Able to exercise tact and discretion.
  • Able to understand technical issues

Other Requirements

Essential

  • Willing to adapt to changing circumstances and priorities
  • Flexible approach to working patterns
  • Act in ways that support equality and value diversity
  • Support equality and value diversity (Level 2)
  • Equality and Diversity (from KSF core dimension 6- one to be selected)
Person Specification

Qualifications

Essential

  • Minimum of three GCSE level qualifications including English Language or equivalent
  • Basic Technical experience at 1st line or above

Desirable

  • Cyber Security experience

Knowledge and Experience

Essential

  • Previous technical administrative experience
  • Document management systems e.g. Sharepoint
  • Working in a support a team
  • Good working knowledge of Microsoft Office applications including Word, Excel, and PowerPoint
  • Knowledge to be able to plan and organise straight forward tasks, some on-going.

Desirable

  • NHS experience

Skills and Aptitudes

Essential

  • Good communications skills, both oral and written including keyboard skills
  • Proven track record of organisational ability in administrative processes
  • Ability to work as part of a team
  • Ability to work with initiative
  • Ability to prioritise work and meet tight deadlines
  • Ability to produce and maintain a high standard of work.
  • Ability to deal with telephone enquiries efficiently and effectively with minimal supervision
  • Ability to work under pressure and without direct supervision
  • Able to exercise tact and discretion.
  • Able to understand technical issues

Other Requirements

Essential

  • Willing to adapt to changing circumstances and priorities
  • Flexible approach to working patterns
  • Act in ways that support equality and value diversity
  • Support equality and value diversity (Level 2)
  • Equality and Diversity (from KSF core dimension 6- one to be selected)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Maglona House

Kingstown

Carlisle

CA3 0AH


Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

North Cumbria Integrated Care NHS Foundation Trust

Address

Maglona House

Kingstown

Carlisle

CA3 0AH


Employer's website

https://www.ncic.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Cyber Security Performance Manager

David Patterson

david.patterson@ncic.nhs.uk

01228603089

Date posted

29 November 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

262-A-23-5813409

Job locations

Maglona House

Kingstown

Carlisle

CA3 0AH


Supporting documents

Privacy notice

North Cumbria Integrated Care NHS Foundation Trust's privacy notice (opens in a new tab)