Job summary
Medical Directorate Development & Data Lead B5 - 37.5hs - CIC
The Medical Directorate supports the development and implementation of innovative and contemporary practice by ensuring that medical support systems are in place. This ensures all medical staff develop individually and professionally by building the Medical Directorates capacity and capability. To undertake medical engagement programmes of work to fully engage with the medical staff to enable the culture and NCIC Way. To support medical staff to effectively participate in leadership, research, revalidation, medical appraisal, job planning, education and training through strong collaborative sustainable partnerships.
Collaboratively linking with the operational trust structure and horizontally with the other corporate functions i.e. Workforce and Finance to ensure a consistent delivery of the Trusts' values promoting efficiency and effectiveness.
Main duties of the job
The post is expected to support and lead, where appropriate, core business functions, programmes and projects that are led from within the Medical Directorate.
The core work streams include:
- Programme & Project Support and Management
- Organisation and Support of Medical Engagement & Development Programmes
The post holder must be prepared to work flexibly in a matrix way across team boundaries in line with service requirements supporting colleagues both within the Medical Directorate, across clinical care groups and support services.
The post holder will have overall responsibility for managing, maintaining and developing the systems and processes for the Medical Directorate and is expected to work closely with the Medical Directors, Head of Medical Directorate Support Services, Senior professional and clinical leads to provide lead business and administrative support of projects / programmes / business development initiatives as required and appropriate. The post holder will provide supervision, training and support to the staff/team, including monitoring of improvement & action plans and finance trackers.
Travel across the county is required for this role, due to the nature of the work it is essential that applicants hold a full UK driving license and access to their own vehicle.
About us
At NCIC, we have an ambition to deliver outstanding hospital and health services to half a million people. Established on 1st October 2019, the Trust is creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout north Cumbria and beyond. We're responsible for delivering over 70 services across 15 main locations and we employ more than 6,500 members of staff.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.
- Being a clinically led organisation
- Quality and safety at the heart
- A positive patient experience every time
- A great place to work
- Managing our money wel
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. There is an expectation for all staff to support this by familiarising yourself with the Trust's sustainability initiatives such as waste and recycling, going paperless, videoconferencing, sustainable transport and others.
We encourage you to think about what you can do as an individual and within your team to contribute in to embedding carbon reduction into the everyday running of our organisation.
Job description
Job responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk
Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Job description
Job responsibilities
Please see attached Job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies
- Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
- If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Important Information
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
For candidates applying using a Hotmail account or have strict firewall settings please ensure the following:
- Junk Mail is checked regularly
Disclosure and Barring Service:
On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect.
The changes mean that:
- youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure
- the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed.
If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so.
Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk
Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website
The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months.
Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months.
As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits.
A lease car may be available for this position; further details will be provided upon appointment if applicable.
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
Excellent opportunities for development
Competitive NHS Pension scheme
Access to NHS discounts with retailers and leisure companies
EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems
These schemes are subject to availability
Person Specification
Qualifications
Essential
- Degree of equivalent experience
Desirable
- Project Management & Leadership qualification
Experience
Essential
- Project support & management
- Experience in managing a team including staff supervision, appraisal and performance management.
- Understanding and involvement in budget management
Knowledge
Essential
- Continuing professional development with portfolio
- Understanding of PA support requirements for senior team
- Have knowledge and ability to understand and operationalise the medical directorate strategy and annual plan.
- Specialist knowledge in processes, requirements and standards in relation to core workstream areas
- Equality legislation and best practice
Desirable
- General NHS knowledge of standards and processes
Skills
Essential
- Ability to lead, manage and support medical directorate development team
- Effective communication and interpersonal skills
- Can work autonomously and lead on assigned programmes and project areas
- Identifies required improvement and can then lead on planning and implementation
- Provides high quality customer service in a highly pressured office environment
- Able to develop communications material including emails and presentations
- Ability to organise, lead and take complex meeting notes including minute take in meetings
- Analytical skills to interpret information from different internal /external sources
- Ability to work autonomously without supervision and use own initiative, whilst working as part of a team on a daily basis.
- Proven ability to build working relationships and have a consistently professional manner
- Proven ability to identify and learn new processes and software quickly
- Committed to deliver high standards of work
Other Requirements
Essential
- Excellent organisation and time management skills; to work to short and medium term deadlines with complex changing priorities
- Flexible approach to work to meet service needs
- Willing to learn new skills
- Reliable and punctual
- Promotes the Trust values.
- Ability to travel independently across Cumbria
- Driving licence
- Act in ways which support equality and value diversity
Person Specification
Qualifications
Essential
- Degree of equivalent experience
Desirable
- Project Management & Leadership qualification
Experience
Essential
- Project support & management
- Experience in managing a team including staff supervision, appraisal and performance management.
- Understanding and involvement in budget management
Knowledge
Essential
- Continuing professional development with portfolio
- Understanding of PA support requirements for senior team
- Have knowledge and ability to understand and operationalise the medical directorate strategy and annual plan.
- Specialist knowledge in processes, requirements and standards in relation to core workstream areas
- Equality legislation and best practice
Desirable
- General NHS knowledge of standards and processes
Skills
Essential
- Ability to lead, manage and support medical directorate development team
- Effective communication and interpersonal skills
- Can work autonomously and lead on assigned programmes and project areas
- Identifies required improvement and can then lead on planning and implementation
- Provides high quality customer service in a highly pressured office environment
- Able to develop communications material including emails and presentations
- Ability to organise, lead and take complex meeting notes including minute take in meetings
- Analytical skills to interpret information from different internal /external sources
- Ability to work autonomously without supervision and use own initiative, whilst working as part of a team on a daily basis.
- Proven ability to build working relationships and have a consistently professional manner
- Proven ability to identify and learn new processes and software quickly
- Committed to deliver high standards of work
Other Requirements
Essential
- Excellent organisation and time management skills; to work to short and medium term deadlines with complex changing priorities
- Flexible approach to work to meet service needs
- Willing to learn new skills
- Reliable and punctual
- Promotes the Trust values.
- Ability to travel independently across Cumbria
- Driving licence
- Act in ways which support equality and value diversity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
