Job summary
We are looking for an experienced rota co-ordinator, ability to work on own initiative to identify and resolve issues. The post holder will be responsible for the day to day management of general medical and Speciality Medicine staffing across the division. They will be responsible for entering locum shifts for medical staff and act as the first point of contact for issues relating to junior doctors including sickness reporting.The post holder will be supported by General Medicine and Speciality Medicine, Service managers and General Manager. They will work closely with medical rota co-coordinators, clinical leads, divisional clinical directors and bank partners to ensure there is safe medical staffing provision for Division.
In return you will be part of a small, supportive team who will develop your skills, knowledgeand experience.For further information about the role, please see the attached recruitment pack which includes a detailed job description and person specification.For an informal discussion about the role please contact Sian Hibbert, Interim General Manager Medicine Division.
Main duties of the job
The post holder will be responsible for the day to day management of the medical staffing rotas across the divison, working on own initiative to identify and resolve issues, taking action as deemed appropriate. The post holder will co-ordinate, log and monitor all types of leave for medical staff, including consultants in the division.They will act as the first point of contact for issues relating to junior doctors, including sickness reporting, annual leave, study leave, shift swaps and organising locum cover. This will include involvement in induction and training days. The post holder will work with the consultants and HR to co-ordinate and administer all recruitment within the division. They will work with the medical team to ensure statutory mandatory compliance for all medical staff.. The post holder will assist and support the Operational team in entering locum shifts on healthroster for all medical staff
This role will work across all the divisional specialities with particular focus on General Medicine and Speciality Medicine.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Experience
Essential
- Experience of working with senior clinicians and management
- Experience of dealing with medical staff
- Experience of working in a pressured and unpredictable environment
- Experience of working to deadlines and targets
- Ability to deal with internal and external bodies in a calm and professional manner at all times
Desirable
- Experience with a flexible workforce role/setting
- Experience of assisting in recruitment and selection in a busy organisation
- Understanding of HR policies and procedures
Skills
Essential
- Ability to manage and resolve complex staffing issues, using own initiative
- Ability to make judgements on a range of medical staffing issues
- Excellent interpersonal communication skills and telephone manner
- Ability to work under own initiative as and when required
- Ability to develop, nurture and promote collaborative approaches to service development/improvement
- Ability to work under pressure & prioritise workload
- Excellent organisational and administration skills
- Persuasive and facilitation skills Influencing, negotiation and conflict resolution skills
Desirable
- Understanding of European Working Time Directive and Junior Doctors' New Deal Initiative.
- Be able to contribute to the building of EWTD and New Deal compliant junior doctor rotas
Knowledge
Essential
- Knowledge of NHS Medical staffing
- Understanding of relevant legislation e.g. employment law
- Previous experience of managing rosters
- Managing Excel spreadsheets and producing reports
- Electronic staff records (ESR)
- Experience/knowledge of change management
- Ability to understand service improvement requirements in particular to support process changes require to improve service delivery
- Awareness of Trust policies and procedures
- Proficiency in IT software, e.g. Word, Excel, database packages
Qualifications
Essential
- Educated to degree level standard or equivalent training and experience
- Previous administrative experience in a busy office environment
Desirable
- Previous experience working in medical staffing
- Evidence of on-going personal/professional development
Person Specification
Experience
Essential
- Experience of working with senior clinicians and management
- Experience of dealing with medical staff
- Experience of working in a pressured and unpredictable environment
- Experience of working to deadlines and targets
- Ability to deal with internal and external bodies in a calm and professional manner at all times
Desirable
- Experience with a flexible workforce role/setting
- Experience of assisting in recruitment and selection in a busy organisation
- Understanding of HR policies and procedures
Skills
Essential
- Ability to manage and resolve complex staffing issues, using own initiative
- Ability to make judgements on a range of medical staffing issues
- Excellent interpersonal communication skills and telephone manner
- Ability to work under own initiative as and when required
- Ability to develop, nurture and promote collaborative approaches to service development/improvement
- Ability to work under pressure & prioritise workload
- Excellent organisational and administration skills
- Persuasive and facilitation skills Influencing, negotiation and conflict resolution skills
Desirable
- Understanding of European Working Time Directive and Junior Doctors' New Deal Initiative.
- Be able to contribute to the building of EWTD and New Deal compliant junior doctor rotas
Knowledge
Essential
- Knowledge of NHS Medical staffing
- Understanding of relevant legislation e.g. employment law
- Previous experience of managing rosters
- Managing Excel spreadsheets and producing reports
- Electronic staff records (ESR)
- Experience/knowledge of change management
- Ability to understand service improvement requirements in particular to support process changes require to improve service delivery
- Awareness of Trust policies and procedures
- Proficiency in IT software, e.g. Word, Excel, database packages
Qualifications
Essential
- Educated to degree level standard or equivalent training and experience
- Previous administrative experience in a busy office environment
Desirable
- Previous experience working in medical staffing
- Evidence of on-going personal/professional development
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
