Job summary
Band 4 - ICVD PPC
Fixed Term
Barts Heart Centre
Build and be part of one of Europe's largest cardiovascular centres
The Cardiovascular CAG is offering an exciting opportunity to join the Barts Heart Centre's cardiology services. We are looking for enthusiastic individual who will be responsible for the active management of patients' pathways, with responsibility for the efficient and effective delivery of a high performing and dedicated service. They will be managing Specialised Cardiology Admin and Clerical Staff and improving and ensuring the efficient running of the services and maintaining 18 weeks for non and admitted patients.
ICVD PPC
We are excited to offer the opportunity to apply for the Band 4 ICVD PPC post.
Main duties of the job
The purpose of this post is to actively manage the administrative processes of patient pathways, ensuring a smooth and efficient service for patients throughout their treatment by the Trust. Also to ensure and participate in providing an effective administration/typing service to the multidisciplinary team and manage the ICVD PPC team.
To provide effective and efficient running of the all specialised ICVD services. Ensuring all targets are met where possible, liaising directly with the Team Leads, and attending all senior management meetings. Ensuring all recruitment is up to date and advertised accordingly. Looking at external and internal processes of the services to ensure planning is given and support is provided. Looking at the specialist services we provide and ensuring they are maintained to a high level. Managing the 18 week PTL (patient tracking list). Managing staff through HR policies and procedures. Managing capacity and demand projects and concentrating on ASI with the services
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment
Person Specification
Qualifications & Education
Essential
- GCSE A Level or equivalent standard of education
- A good level of medical terminology acquired through education, training or work experience
- ECDL or equivalent experience ie experience of a range of IT packages such as word, excel, outlook and power point
Experience & Knowledge
Essential
- Minimum of 3 years administration/medical secretarial/ pathway experience or equivalent non NHS
- Experience of working with Windows packages including Microsoft Office to produce reports, letters, presentations and spreadsheets
- Experience of developing innovative solutions and contributing to planning.
- Experience with, and a creative approach to, problem solving and responding flexibly to planning and change.
- Experience of working within a team environment.
- Experience in managing your individual workload efficiently.
- Understanding of the patient pathway and RTT.
- Experience of working with colleagues from a broad range of professional backgrounds effectively
- Excellent G2 skills and an understanding of clinic letters
- Ability to book and navigate appointments using ERS
Skills
Essential
- Keyboard skills to access and input to data systems; Competent in Microsoft Office
- Competence with a range of IT packages, e.g. CRS and EPR Understanding of Data Protection Act and Freedom of Information Act
- Understanding of Data Protection Act and Freedom of Information Act
Desirable
- Ability to use information to monitor processes, plan and initiate action
Person Specification
Qualifications & Education
Essential
- GCSE A Level or equivalent standard of education
- A good level of medical terminology acquired through education, training or work experience
- ECDL or equivalent experience ie experience of a range of IT packages such as word, excel, outlook and power point
Experience & Knowledge
Essential
- Minimum of 3 years administration/medical secretarial/ pathway experience or equivalent non NHS
- Experience of working with Windows packages including Microsoft Office to produce reports, letters, presentations and spreadsheets
- Experience of developing innovative solutions and contributing to planning.
- Experience with, and a creative approach to, problem solving and responding flexibly to planning and change.
- Experience of working within a team environment.
- Experience in managing your individual workload efficiently.
- Understanding of the patient pathway and RTT.
- Experience of working with colleagues from a broad range of professional backgrounds effectively
- Excellent G2 skills and an understanding of clinic letters
- Ability to book and navigate appointments using ERS
Skills
Essential
- Keyboard skills to access and input to data systems; Competent in Microsoft Office
- Competence with a range of IT packages, e.g. CRS and EPR Understanding of Data Protection Act and Freedom of Information Act
- Understanding of Data Protection Act and Freedom of Information Act
Desirable
- Ability to use information to monitor processes, plan and initiate action
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
