Job summary
Medical Secretary / Patient Care Co-ordinator - Band 4
We are pleased to recruit a full-time Band 4 Medical Secretary to join our Medical Oncology Service on an 18-month fixed-term contract.
This newly created role is designed to provide high-quality administrative support to the Geriatric Oncology service and the Breast Oral Chemotherapy pathways, working closely with our Breast Clinical Nurse Specialists and wider clinical teams.
This is an excellent opportunity for a motivated, proactive individual looking to develop their knowledge and experience within Oncology and the wider NHS. You will be joining a vibrant, supportive department within one of the largest and most respected cancer centres in the UK.
For further details of this role, please contact Anastasia Brunel a.brunel@nhs.net
Main duties of the job
The post holder will provide comprehensive, efficient secretarial and administrative support to our Oncology consultants, breast nurses, and wider multidisciplinary team. You will play a key role in ensuring the smooth running of the service, supporting clinic administration, and helping us meet clinic letter turnaround targets.
This position requires excellent communication skills, confidence, and professionalism, with the ability to work effectively in a fast-paced environment and manage competing deadlines. Strong typing skills, competency in Outlook, and good written and spoken English are essential.
You will be part of a close-knit and highly supportive administrative and nursing team, contributing to the delivery of high-quality patient care within our medical oncology services.
Before applying, please ensure you have read the job description and person specification and that your experience meets the essential criteria.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
Barts Health NHS Trust is the second largest provider of cancer care in London and has an international reputation for delivering outstanding care. Cancer and palliative care services are provided across all Barts Health sites and include: 85 acute inpatient beds at St Bartholomews Hospital 11 palliative care beds in the Margaret Centre at Whipps Cross A state-of-the-art radiotherapy department with 5 linear accelerators and a CyberKnife A bone marrow transplant unit carrying out around 140 transplants each year Four chemotherapy day units delivering high-volume treatment
Job description
Job responsibilities
Barts Health NHS Trust is the second largest provider of cancer care in London and has an international reputation for delivering outstanding care. Cancer and palliative care services are provided across all Barts Health sites and include: 85 acute inpatient beds at St Bartholomews Hospital 11 palliative care beds in the Margaret Centre at Whipps Cross A state-of-the-art radiotherapy department with 5 linear accelerators and a CyberKnife A bone marrow transplant unit carrying out around 140 transplants each year Four chemotherapy day units delivering high-volume treatment
Person Specification
Qualifications
Essential
- GCSE, A level or equivalent standard of education (especially Maths and English)
- ECDL or equivalent experience e.g. advance knowledge of a range of IT packages such as word, excel and outlook
Desirable
Experience
Essential
- Audio Typing
- Minimum of 3 years administration/ medical secretarial/ pathway experience or equivalent non NHS
- Acts responsibly as a team member and seeks help if necessary
- Ability to use and maintain resources efficiently and effectively and encourage others to do so
- Able to monitor quality of own work and others
- Able to work within set time frames working to priorities and deadlines
- Proactive with the ability to use own Initiative
- Ability to treat everyone with whom s/he comes into contact with dignity and respect
Desirable
- 2 years previous NHS experience
Skills
Essential
- Typing skills of 50 wpm or RSA 2/3 or equivalent
- Great attention to detail
- Excellent verbal and written communication skills including a good telephone manner
- Methodical and logical approach to work prioritisation and planning
- Competence with a range of IT packages, e.g. Microsoft and CRS
- Ability to produce correspondence & reports to a high calibre
- Ability to communicate professionally at all levels and experience of dealing with patient anxiety in a reassuring manner
- Acts in a way that is consistent with legislation, policies and procedures and promotes the Trust Health and Safety policies
- Experience of assisting in maintaining a healthy, safe and secure working environment for self and others
Knowledge
Essential
- Working knowledge / understanding of national targets with respect to the patient pathway and 18 week RTT rules.
- Good level of medical terminology
Other
Essential
- Able to monitor quality of own work and others and initiate improvements
- Ability to self-reflect, carry out tasks of own job and identify what s/he needs to learn to able to do current job better
- Ability to take an active role in agreed learning activities and keep a record
- Acts responsibly as a team member and seeks help if necessary
Person Specification
Qualifications
Essential
- GCSE, A level or equivalent standard of education (especially Maths and English)
- ECDL or equivalent experience e.g. advance knowledge of a range of IT packages such as word, excel and outlook
Desirable
Experience
Essential
- Audio Typing
- Minimum of 3 years administration/ medical secretarial/ pathway experience or equivalent non NHS
- Acts responsibly as a team member and seeks help if necessary
- Ability to use and maintain resources efficiently and effectively and encourage others to do so
- Able to monitor quality of own work and others
- Able to work within set time frames working to priorities and deadlines
- Proactive with the ability to use own Initiative
- Ability to treat everyone with whom s/he comes into contact with dignity and respect
Desirable
- 2 years previous NHS experience
Skills
Essential
- Typing skills of 50 wpm or RSA 2/3 or equivalent
- Great attention to detail
- Excellent verbal and written communication skills including a good telephone manner
- Methodical and logical approach to work prioritisation and planning
- Competence with a range of IT packages, e.g. Microsoft and CRS
- Ability to produce correspondence & reports to a high calibre
- Ability to communicate professionally at all levels and experience of dealing with patient anxiety in a reassuring manner
- Acts in a way that is consistent with legislation, policies and procedures and promotes the Trust Health and Safety policies
- Experience of assisting in maintaining a healthy, safe and secure working environment for self and others
Knowledge
Essential
- Working knowledge / understanding of national targets with respect to the patient pathway and 18 week RTT rules.
- Good level of medical terminology
Other
Essential
- Able to monitor quality of own work and others and initiate improvements
- Ability to self-reflect, carry out tasks of own job and identify what s/he needs to learn to able to do current job better
- Ability to take an active role in agreed learning activities and keep a record
- Acts responsibly as a team member and seeks help if necessary
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
