Job summary
Barts Health is currently seeking a skilled and motivated individual to join our team at St. Bartholomew's Hospital Hospital as a Medical Secretary within General Imaging.
As a Medical Secretary in imaging, you will play a crucial role in providing administrative support to medical professionals, ensuring the efficient operation of our healthcare services. You will have the opportunity to contribute to delivering exceptional patient care and maintaining high standards within the dynamic environment of St. Bartholomew's Hospital.
Key Responsibilities:
Manage correspondence, appointments, and records for medical professionals
Schedule patient appointments efficiently, ensuring accurate communication
Prepare and maintain medical documentation, reports, and patient records
Assist in organising meetings, taking minutes, and performing general administrative tasks
Collaborate with multidisciplinary teams to facilitate effective communication and coordination.
**There are multiple roles and reserve lists may be maintained."
Main duties of the job
The post holder will provide clerical and administrative support to the General Imaging department at St. Bartholomew's Hospital.
Key functions include:
Undertaking secretarial functions as part of secretarial team and in line with access targets.
Typing of clinical letters and clinical reports
Booking appointments
Ensuring quality of admin services provided to patients and staff
Resolving problems, escalating where necessary
Taking part in suitable cross cover arrangements
Supporting the Management team / Clinical lead with some Department meetings.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment
Person Specification
Experience
Essential
- Minimum of two years' experience as a secretary
- Experience of working in a hospital and dealing with staff, patients and the public.
Desirable
- Knowledge of outpatient national targets
- Previous experience using CRS, RISe / PACS, Healthroster and Oracle systems.
Skills
Essential
- Accurate keyboard skills, with a good working knowledge of Microsoft Office.
- Excellent written and verbal communication skills.
- Ability to take and produce accurate minutes.
- Ability to work under pressure.
- Able to deal with patient queries in a professional manner.
- Ability to use initiative and prioritise own workload
- Have good customer service skills.
- Able to work with a minimum of supervision.
- Able to identify and deal problems as they arise.
- Able to work in a busy clinical environment as part of a multi-disciplinary team.
Desirable
- Ability to create and use spreadsheets
Knowledge & Qualifications
Essential
- At least 2 A levels - one of which is in English or equivalent subject
- Familiar with medical terminology.
Desirable
- A recognised typing qualification or qualification in office administration.
Person Specification
Experience
Essential
- Minimum of two years' experience as a secretary
- Experience of working in a hospital and dealing with staff, patients and the public.
Desirable
- Knowledge of outpatient national targets
- Previous experience using CRS, RISe / PACS, Healthroster and Oracle systems.
Skills
Essential
- Accurate keyboard skills, with a good working knowledge of Microsoft Office.
- Excellent written and verbal communication skills.
- Ability to take and produce accurate minutes.
- Ability to work under pressure.
- Able to deal with patient queries in a professional manner.
- Ability to use initiative and prioritise own workload
- Have good customer service skills.
- Able to work with a minimum of supervision.
- Able to identify and deal problems as they arise.
- Able to work in a busy clinical environment as part of a multi-disciplinary team.
Desirable
- Ability to create and use spreadsheets
Knowledge & Qualifications
Essential
- At least 2 A levels - one of which is in English or equivalent subject
- Familiar with medical terminology.
Desirable
- A recognised typing qualification or qualification in office administration.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
