Job summary
An exciting opportunity has arisen to join the Barts Health Learning Disability Team as a Band 4 Administrator, supporting the delivery of consistently excellent care for people with a Learning Disability.
We are looking for a committed and organised individual who will play a vital role in supporting our multidisciplinary team. This role is ideal for someone with strong administrative experience, particularly in the use of Electronic Patient Record (EPR) systems, and excellent communication skills to work directly with patients, families, and clinical teams.
Main duties of the job
This role will provide vital administrative and family support functions to the Learning Disabilities & Autism team at Barts Health, contributing to improved health outcomes and experiences for children, young people, and adults accessing our services.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Qualifications and Knowledge
Essential
- GCSE A level or equivalent standard of Education
- Application of range of Microsoft programmes
- Recognised qualification in Project management or significant experience in project management application
Desirable
- Diploma level office management
- Supervisory or office management skills equivalent to certificate level
- Good level of NHS/medical terminology
Experience
Essential
- Managing competing priorities and meeting deadlines
- Working with diverse range of people over telephone and in person
- Organising events
- Working with Word Excel Forms PowerPoint to produce reports
- Setting up and maintaining a database
- Producing reports as required
Desirable
- Taking notes at meetings
- Contact with children young people or adults with a learning disability and/or autism
- Utilising nonstandard means of communication eg Makaton
Skills and Abilities
Essential
- Pro active, with the ability to use own initiative
- Able to present a positive image of her/himself and the service
- Ability to self reflect, carry out tasks of own job and identify what s/he needs to learn to able to do current job better
- Ability to take an active role in agreed learning activities and keep a record of them
- Ability to produce a range of reports using graphic and written formats
- Acts responsibly as a team member and seeks senior help if needed
- A proven record of being able to work within set timeframes working to priorities and deadlines.
- Ability to produce and present written reports and correspondence of a high calibre
- Methodical and logical approach to work prioritisation and planning
Desirable
- To have an sound understanding of NHS wide initiatives relating to the care and treatment of people with a learning disability and autism
- Competence with a NHS patient recording systems
Communication
Essential
- Highly developed communication skills, with confidence and ability to communicate with a diverse range of people from all backgrounds
Person Specification
Qualifications and Knowledge
Essential
- GCSE A level or equivalent standard of Education
- Application of range of Microsoft programmes
- Recognised qualification in Project management or significant experience in project management application
Desirable
- Diploma level office management
- Supervisory or office management skills equivalent to certificate level
- Good level of NHS/medical terminology
Experience
Essential
- Managing competing priorities and meeting deadlines
- Working with diverse range of people over telephone and in person
- Organising events
- Working with Word Excel Forms PowerPoint to produce reports
- Setting up and maintaining a database
- Producing reports as required
Desirable
- Taking notes at meetings
- Contact with children young people or adults with a learning disability and/or autism
- Utilising nonstandard means of communication eg Makaton
Skills and Abilities
Essential
- Pro active, with the ability to use own initiative
- Able to present a positive image of her/himself and the service
- Ability to self reflect, carry out tasks of own job and identify what s/he needs to learn to able to do current job better
- Ability to take an active role in agreed learning activities and keep a record of them
- Ability to produce a range of reports using graphic and written formats
- Acts responsibly as a team member and seeks senior help if needed
- A proven record of being able to work within set timeframes working to priorities and deadlines.
- Ability to produce and present written reports and correspondence of a high calibre
- Methodical and logical approach to work prioritisation and planning
Desirable
- To have an sound understanding of NHS wide initiatives relating to the care and treatment of people with a learning disability and autism
- Competence with a NHS patient recording systems
Communication
Essential
- Highly developed communication skills, with confidence and ability to communicate with a diverse range of people from all backgrounds
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
