Job summary
We are seeking an experienced and highly motivated Medical Secretary with strong organisational skills and a positive attitude to support our busy histopathology team. Thepost holder will be involved in the audio typing of clinical reports, and the coordinationand implementation of office procedures. The ideal candidate should have experience ofworking in Cellular Pathology (Histopathology).
The successful candidate will be primarily based at QEH but may occasionally supportother ESEL sites depending on service needs. The full job description provides anoverview of the key tasks and responsibilities of the role, and the person specificationsoutlines the qualifications, skills, experience, and knowledge required.
Main duties of the job
Key responsibilities include:
- Audio typing and managing patient records using Win Path Enterprise (LIMS)and EPR systems.
- Responsible for ensuring that all referral reports returned from external hospitalsare entered on the LIMS, distributed to relevant clinicians, and filed accordingly.
- Providing clerical and administrative support to the Cellular Pathology team.
- To ensure that all incoming telephone calls are answered or referred asappropriate to the relevant personnel
- Liaising with clinicians, patients, and allied healthcare professionals to ensuresmooth service delivery.
- Maintaining high standards of confidentiality and accuracy in all administrativetasks.
About us
The NHS East and South East London Pathology Partnership is an arms-length organisation providing pathology services to Barts Health NHS Trust, Homerton Healthcare NHS Foundation Trust and Lewisham and Greenwich NHS Trust. The Pathology Partnership is hosted by Barts Health.
The Pathology Partnership was formed in May 2021. Between 2021 and 2024 the Partnership undertook a complex transformation programme to establish a single network of laboratories, underpinned by a single Laboratory Information Management System (LIMS) and single Quality Management System (QMS).
The Partnership has a main hub laboratory at the Royal London Hospital and Essential Service Laboratories (ESL) as a minimum at the six other hospital sites served by the Partnership.
The Partnership has three operational divisions:
The 2024/25 total operating costs across the Partnership were c. £121m per annum with a workforce establishment of circa. 860 WTE.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are underrepresented within the Pathology Partnership and Barts Health at this band
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
1. To ensure that efficient electronic and paper filing systems are maintained to facilitate effective data retrieval.2. To provide clerical support to the Consultant staff and non-medical staff. Responsible for typingreports into the computer system using audio dictation and copy typing or any other digital dictationdevice, as required.3. To communicate with colleagues, healthcare professionals and patients in a polite and courteousmanner, showing the degree of professionalism expected.4. To ensure that diagnostic reports are issued to the requesting clinician in an accurate and timelymanner.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For bothdocuments, please view the recruitment information pack.
**We reserve the right to close this vacancy prior to the advertised closing date, once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful**
Job description
Job responsibilities
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are underrepresented within the Pathology Partnership and Barts Health at this band
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
1. To ensure that efficient electronic and paper filing systems are maintained to facilitate effective data retrieval.2. To provide clerical support to the Consultant staff and non-medical staff. Responsible for typingreports into the computer system using audio dictation and copy typing or any other digital dictationdevice, as required.3. To communicate with colleagues, healthcare professionals and patients in a polite and courteousmanner, showing the degree of professionalism expected.4. To ensure that diagnostic reports are issued to the requesting clinician in an accurate and timelymanner.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For bothdocuments, please view the recruitment information pack.
**We reserve the right to close this vacancy prior to the advertised closing date, once a sufficient number of applications has been received and we regret that we are unable to provide notification if your application is unsuccessful**
Person Specification
Skills
Essential
- Extensive Typing skills including audio typing.
- Good understanding of Medical Terminology
- Able to follow Standard Operating Procedures
- Good attention to detail. Supervisory and training skills
- Ability to work with large volumes of data entry.
- Excellent numerical and literacy skills.
- Good organisational and interpersonal skills
- Able to build and develop working relationships with colleagues within and outside the Trust.
- Good IT skills including Microsoft Word, Excel, and Office.
- To be able to organise personal workload to meet deadlines.
Desirable
- Good interpersonal skills.
- Courteous. Self-motivated.
- Able to show initiative
Qualifications
Essential
- GCSE grade C/ equivalent in Maths and English
Desirable
- Amspar qualified or course being undertaken.
Experience
Essential
- Substantive experience in working with computer systems.
- Experience in using databases.
- Previous office/secretarial experience
- Experience of working to deadlines
Desirable
- Previous computing experience or VDU work
- Previous experience in answering and dealing with telephone enquiries.
- Previous experience working in a Cellular Pathology Department.
Knowledge
Essential
- IT Literate
- Medical terminology
- Knowledge of Health & Safety
Desirable
- Knowledge of Microsoft Word/Excel
Other
Essential
- Able to undertake 'house-keeping duties.
- Able to perform required duties with any appropriate aids or adaptations.
- Able to communicate effectively (written and verbal)
- Highly motivated and flexible attitude.
- Able to work using own initiative
- Enthusiastic and hard working.
Desirable
Person Specification
Skills
Essential
- Extensive Typing skills including audio typing.
- Good understanding of Medical Terminology
- Able to follow Standard Operating Procedures
- Good attention to detail. Supervisory and training skills
- Ability to work with large volumes of data entry.
- Excellent numerical and literacy skills.
- Good organisational and interpersonal skills
- Able to build and develop working relationships with colleagues within and outside the Trust.
- Good IT skills including Microsoft Word, Excel, and Office.
- To be able to organise personal workload to meet deadlines.
Desirable
- Good interpersonal skills.
- Courteous. Self-motivated.
- Able to show initiative
Qualifications
Essential
- GCSE grade C/ equivalent in Maths and English
Desirable
- Amspar qualified or course being undertaken.
Experience
Essential
- Substantive experience in working with computer systems.
- Experience in using databases.
- Previous office/secretarial experience
- Experience of working to deadlines
Desirable
- Previous computing experience or VDU work
- Previous experience in answering and dealing with telephone enquiries.
- Previous experience working in a Cellular Pathology Department.
Knowledge
Essential
- IT Literate
- Medical terminology
- Knowledge of Health & Safety
Desirable
- Knowledge of Microsoft Word/Excel
Other
Essential
- Able to undertake 'house-keeping duties.
- Able to perform required duties with any appropriate aids or adaptations.
- Able to communicate effectively (written and verbal)
- Highly motivated and flexible attitude.
- Able to work using own initiative
- Enthusiastic and hard working.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
