Job summary
The Specialist Medicine Division at the Royal London Hospital is looking for a full-time enthusiastic and dynamic Band 4 administrator to manage the patient pathway and support clinical team with the administrative duties of our Cellular Pathology service.
The successful applicant will be responsible for entering Histology results on WinPath, managing the pathway, supporting consultants with administrative tasks, preparation for MDT and the day to day administrative work of the service. The post-holder will provide a comprehensive and efficient administrative service.
We are looking to recruit an individual who works well under pressure, is enthusiastic, well-motivated and can work on their own initiative. Good organizational and priority skills are essential along with the ability to work in a busy environment. The successful applicant should be committed to providing quality care for our patients and their families whilst applying the Barts Health Trust Values.
If you are interested in applying but would like further information about the role, or wish to have an informal discussion, please contact Hannah Dowdy - hannah.dowdy@nhs.net.
Main duties of the job
The main purpose of this role is to participate in ensuring the comprehensive delivery of administrative services within Cellular Pathology. This involvesbeing an active and supportive member of the department's administrative and clerical team, ensuring a smooth and effective service.
In summary, the post holder will ensure:
o Efficient multidisciplinary team meetingpreparationo Accurate and timely transcriptions of reportso Results uploaded in timely manner on WinPatho Support the coordination of workflows and deputize in the absence of the Team Leader.o Support the maintenance and development of SOPs for the departmento Support the training and development of new staff memberso Provide general office support to staff within the serviceo Ensure all databases are updated foraudits and learningo Deal with telephone and email queries.? Be responsible for the provision of an efficient and effective secretarial/PA service to a multidisciplinary team.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Skills
Essential
- The ability to plan and co-ordinate activities and changes to systems or standards
- Flexible approach to the planning and coordination of patient pathways to ensure best use of clinical time.
- Methodical and logical approach to work prioritization and planning.
- Ability to produce written correspondence of a high caliber.
- Able to monitor quality of own work and others
- A proven record of being able to work within set timeframes working to priorities and deadlines.
- Acts responsibly as a team member, seeks help and escalates issues
- Ability to use and maintain resources efficiently and effectively and encourage others to do so.
- Knowledge of national targets with respect to the patient pathway.
- Ability to take an active role in agreed learning activities and maintain a record of personal development
- Able to present a personal positive image and the service
- Proactive with the ability to use own initiative
Desirable
- A sound knowledge and demonstrable competence of 18-week referral to treatment rules
- To have a sound understanding of NHS wide initiatives and experience of responding positively to ensure local implementation.
- Ability to provide constructive opinions and views on ideas for service improvement
Knowledge
Essential
- Competence with a range of IT packages such Microsoft Office
Desirable
- IT systems: CRS, eRS, EMIS, EPR
Experience
Essential
- Medical Secretarial and/or pathway administration experience
Qualifications
Essential
- ECDL
- GCSE A Level or equivalent standard of Education
Desirable
- Supervisory or office management skills equivalent to certificate level
- AMSPAR or equivalent e.g. a good level of medical terminology
Person Specification
Skills
Essential
- The ability to plan and co-ordinate activities and changes to systems or standards
- Flexible approach to the planning and coordination of patient pathways to ensure best use of clinical time.
- Methodical and logical approach to work prioritization and planning.
- Ability to produce written correspondence of a high caliber.
- Able to monitor quality of own work and others
- A proven record of being able to work within set timeframes working to priorities and deadlines.
- Acts responsibly as a team member, seeks help and escalates issues
- Ability to use and maintain resources efficiently and effectively and encourage others to do so.
- Knowledge of national targets with respect to the patient pathway.
- Ability to take an active role in agreed learning activities and maintain a record of personal development
- Able to present a personal positive image and the service
- Proactive with the ability to use own initiative
Desirable
- A sound knowledge and demonstrable competence of 18-week referral to treatment rules
- To have a sound understanding of NHS wide initiatives and experience of responding positively to ensure local implementation.
- Ability to provide constructive opinions and views on ideas for service improvement
Knowledge
Essential
- Competence with a range of IT packages such Microsoft Office
Desirable
- IT systems: CRS, eRS, EMIS, EPR
Experience
Essential
- Medical Secretarial and/or pathway administration experience
Qualifications
Essential
- ECDL
- GCSE A Level or equivalent standard of Education
Desirable
- Supervisory or office management skills equivalent to certificate level
- AMSPAR or equivalent e.g. a good level of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
