Job summary
The Cardiovascular CAG is offering an exciting opportunity to join the Barts Heart Centre's cardiology services. We are looking for enthusiastic individual who will be responsible for the active management of patients' pathways, with responsibility for the efficient and effective delivery of a high performing and dedicated service. They will be managing Admin & Clerical Staff in General and Interventional Cardiology improving & ensuring the efficient running of the services and maintaining 18 weeks for non & admitted patients.
North and East London has some of the most dynamic and talented cardiovascular experts nationally & internationally. Clinicians from Barts Health NHS Trust, University College London Hospitals NHS Foundation Trust (UCLH) & further afield are working together to create a single specialist centre for cardiovascular disease to cover all our local communities. You will be joining us at an incredibly exciting time, as we realise a once-in-a-lifetime opportunity to improve services for patients and secure them for future generations in creating a world class cardiovascular service.
Barts Heart Centre at St Bartholomew's Hospital opened in early 2015. The service allows us to bring together our existing unique experience and research activity. We are now able to increase our understanding of and ability to address the root causes of cardiovascular diseases by growing the number of patients who get the chance to take part in clinical trials and research.
Main duties of the job
Your expertise, your experience and your vision will be our building blocks to success. By becoming part of the team you can work with us sharing your unique talents and strengths though which the foundations of Barts Heart centre will prosper
To provide effective and efficient running of the all General and Interventional Cardiology services. Ensuring all targets are met where possible, liaising directly with the Team Leads, attending all senior management meetings. Ensuring all recruitment is up to date and advertised accordingly. Looking at external and internal processes of the services to ensure planning is given and support is provided, especially towards the outreach clinics. Looking at the specialist services we provide and ensuring they are maintained to a high level. Managing the 18 week PTL (patient tracking list). Look at finances and adhering to all budgetary measures when implementing anything new. Understanding how costing and procedural codes affect the services. Dealing with HR issues within your service. Managing capacity and demand projects and concentrating on ASI with the services
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment
Person Specification
Qualifications & Education
Desirable
- Educated to degree level
- Accredited Project Management Qualifications or equivalent
Knowledge & Experience
Essential
- Experience of working at an executive assistant level within an appropriate environment.
- Experience of working with Windows packages including Microsoft Office to produce reports, letters, presentations and spreadsheets
- Experience with, and a creative approach to, problem solving and responding flexibly to planning and change.
- Experience of managing and developing a significant team or number of teams or a significant project or number of projects
- Understanding of HR legislation, regulations and national codes of practice and the implications of non-compliance.
- Experience of working with colleagues from a broad range of professional backgrounds effectively
- Excellent minute-taking skills; experience of writing minutes for external publication.
- Excellent skills use of electronic diaries/email systems
Desirable
- Project Management experience.
- Experience of developing innovative solutions and contributing to planning.
- Experience of working with and influencing senior management.
Skills & Abilities
Essential
- Excellent written and oral communication skills, including internal and external report writing.
- Excellent IT skills and knowledge of MS Teams
- High-level interpersonal skills including motivational negotiating, influencing and relationship building and ability to work creatively with diverse teams.
Person Specification
Qualifications & Education
Desirable
- Educated to degree level
- Accredited Project Management Qualifications or equivalent
Knowledge & Experience
Essential
- Experience of working at an executive assistant level within an appropriate environment.
- Experience of working with Windows packages including Microsoft Office to produce reports, letters, presentations and spreadsheets
- Experience with, and a creative approach to, problem solving and responding flexibly to planning and change.
- Experience of managing and developing a significant team or number of teams or a significant project or number of projects
- Understanding of HR legislation, regulations and national codes of practice and the implications of non-compliance.
- Experience of working with colleagues from a broad range of professional backgrounds effectively
- Excellent minute-taking skills; experience of writing minutes for external publication.
- Excellent skills use of electronic diaries/email systems
Desirable
- Project Management experience.
- Experience of developing innovative solutions and contributing to planning.
- Experience of working with and influencing senior management.
Skills & Abilities
Essential
- Excellent written and oral communication skills, including internal and external report writing.
- Excellent IT skills and knowledge of MS Teams
- High-level interpersonal skills including motivational negotiating, influencing and relationship building and ability to work creatively with diverse teams.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
