Job summary
We are looking for a full-time person who is enthusiastic with excellent organisational skills and has experienceofworking within a busy and dynamic environment.
This is an exciting opportunity to work in an extremely busy breast unit across sites (Barts, Whipps and Newham) providing administrative assistance to Breast Surgery Network coordinator to ensure surgical procedures for Barts theatre and outsourcingofpatients to private hospitals is run smooth.
The team require a highly organised individual to assist with various databases and support the service. You will be energetic, positive, hardworking and enthusiastic. An ability to work at pace, to multi-task and to prioritise work are key skills required for the post.
You will enjoy working with a rangeoftasks and you will possess outstanding interpersonal and communication skills.You will be computer literate, be conscientious and able to deal with confidential issues. You will need to deal with complex and sensitive information, have excellent verbal and written communication skills.
You will also be required to have excellent customer service skills as well as an attractive attitude that can respond sympathetically and respectfully to a multi-disciplinary team.
This is a demanding and busy role, and the successful candidate is required to be able to demonstrate the Trust values
Main duties of the job
The purpose of the Breast Network Administration coordinator is to actively manage the booking, scheduling and outsourcing of the Breast Network Surgery at Barts Health.
To actively capture and manage data for the network breast unit.
To manage patient pathways and coordinate surgical procedures within Barts Health and the outsourcing centres.
Ensuring a smooth and efficient service for patients throughout their treatment journey.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment
Person Specification
Qualifications
Essential
- Post Secondary education
- Evidence of continuous professional development
Desirable
Experience
Essential
- Demonstrable success in managing change and introducing new ways of working
- Worked in a multi-disciplinary team across, departmental/service boundaries including Medical, AHP and Nursing teams
- Dealing with patient queries
- A commitment to a high standard of service.
Desirable
- Experience working and coordinating an MDT
- Minimum of 2 Years' experience of Working in a multi-faceted organization
- Experience in working with complex databases
- Experience of interpreting and extracting information from paper and electronically
Knowledge
Essential
- Be Proficient in the use of Clinical Information systems e.g. CRS or Somerset
- RTT knowledge
- Sound understanding and working knowledge of current national and local cancer service targets
Desirable
- Knowledge of NHS initiatives
Skills
Essential
- To support performance management
- Highly developed communications skills including: -Inter-personal skills -Liaison and negotiation skills -Writing and presentation skills
- Be proficient in the use of IT programs such as Excel, Word, Access and PowerPoint
- Has experience of navigating CRS, such as booking and scheduling appointments. Overall good understanding of NHS systems
- Be able to capture and manipulate data accurately
- Ability to priorities work, meeting tight deadlines and work independently
- Demonstrable problem-solving abilities
- Ability to work both under own initiative and as part of a team.
- Well-developed organizational skills.
- Excellent telephone manner. Good time management skills
Desirable
- Able to work on own initiative with a proactive and forward-thinking attitude.
- Maintain a high level of professionalism in demanding situations.
- Effective time management skills.
- Demonstrate Barts Health vision, values and behaviours.
Person Specification
Qualifications
Essential
- Post Secondary education
- Evidence of continuous professional development
Desirable
Experience
Essential
- Demonstrable success in managing change and introducing new ways of working
- Worked in a multi-disciplinary team across, departmental/service boundaries including Medical, AHP and Nursing teams
- Dealing with patient queries
- A commitment to a high standard of service.
Desirable
- Experience working and coordinating an MDT
- Minimum of 2 Years' experience of Working in a multi-faceted organization
- Experience in working with complex databases
- Experience of interpreting and extracting information from paper and electronically
Knowledge
Essential
- Be Proficient in the use of Clinical Information systems e.g. CRS or Somerset
- RTT knowledge
- Sound understanding and working knowledge of current national and local cancer service targets
Desirable
- Knowledge of NHS initiatives
Skills
Essential
- To support performance management
- Highly developed communications skills including: -Inter-personal skills -Liaison and negotiation skills -Writing and presentation skills
- Be proficient in the use of IT programs such as Excel, Word, Access and PowerPoint
- Has experience of navigating CRS, such as booking and scheduling appointments. Overall good understanding of NHS systems
- Be able to capture and manipulate data accurately
- Ability to priorities work, meeting tight deadlines and work independently
- Demonstrable problem-solving abilities
- Ability to work both under own initiative and as part of a team.
- Well-developed organizational skills.
- Excellent telephone manner. Good time management skills
Desirable
- Able to work on own initiative with a proactive and forward-thinking attitude.
- Maintain a high level of professionalism in demanding situations.
- Effective time management skills.
- Demonstrate Barts Health vision, values and behaviours.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
