Job summary
An exciting opportunity has arisen for a highly motivated and enthusiastic individual to work as a Haemoglobinopathy Administrator Band 4 for Clinical Haematology Department) at Barts Health NHS Trust.
The successful candidate will require excellent communication and organisation skills and possess a positive attitude. Previous experience of medical secretarial work is essential with good levels of medical terminology and excellent IT skills including Microsoft Word, Excel, Oulook and PowerPoint. Good organisational and priority skills are also essential along with the ability to work under pressure.
The successful applicant should be committed to delivering excellent patient care for our patients and their families.
If you are interested in applying but would like further information about the role, or wish to have an informal discussion, please contact Natalie Wragg (Natalie.Wragg@nhs.net)
Main duties of the job
The primary aim is to provide administrative support to the Adult Sickle Cell and Thalassemia service at The Royal London Hospital and support the role of The Royal London Hospital as a Specialist Centre within the East London and Essex Clinical Haemoglobinopathy Network.
The post-holder will work collaboratively with the team of doctors, nurses and allied professionals and with other administrative staff for the Haemoglobinopathy services and wider Clinical Haematology teams based at The Royal London Hospital
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Qualifications
Essential
- GCSEs or equivalent standard
Experience
Essential
- Proven knowledge of NHS National and Local targets with respect to patient pathways
- Extensive proven experience working as an administrator in the NHS
- Ability to treat everyone with whom s/he comes into contact with dignity and respect
- Experience of Equal Opportunities and Confidentiality policy and procedures
Knowledge
Essential
- Knowledge or understanding of emerging NHS initiatives - choose and book, patient choice, CRS and be able to respond positively to ensure local implementation processes.
- Experience of maintaining a healthy, safe and secure working environment for self and others
- Experience of assuring the quality of data and information in line with Trust policies and procedures
Desirable
- Knowledge of tests, procedures etc. within the specialty, enabling the post holder to support the patients through their pathway.
Skills
Essential
- Ability to use a range of standard software packages
- Ability to work as part of the multi-disciplinary team
- Ability to communicate effectively at all levels across the Department, CAG, Trust and the wider NHS/Network and patient communities
- Flexible approach to the planning and coordination of patient pathways to ensure maximum use of clinical time
- Proven engagement and leadership skills to enable multi-team working and learning
- Ability to self-reflect, carry out tasks /identify learning needs and the ability to problem solve acting on implementing change processes
- Ability to take an active role in agreed learning and service development activities
- Ability to report any issues that may put Health and Safety at risk
- Ability to use and maintain resources efficiently and effectively and encourage/show others to do so
- Ability to report and/or record work activities according to organizational procedures
- Methodical and logical approach to work prioritisation/planning/implementing
- Understanding of Data Protection Act and Freedom of Information Act
Other
Essential
- A proven record of excellent time-keeping. Being able to work within set timeframes working to priorities and deadlines
- Act responsibly as a team member and seek help if necessary
- Able to recognise own limits and work within those limits of competence
Person Specification
Qualifications
Essential
- GCSEs or equivalent standard
Experience
Essential
- Proven knowledge of NHS National and Local targets with respect to patient pathways
- Extensive proven experience working as an administrator in the NHS
- Ability to treat everyone with whom s/he comes into contact with dignity and respect
- Experience of Equal Opportunities and Confidentiality policy and procedures
Knowledge
Essential
- Knowledge or understanding of emerging NHS initiatives - choose and book, patient choice, CRS and be able to respond positively to ensure local implementation processes.
- Experience of maintaining a healthy, safe and secure working environment for self and others
- Experience of assuring the quality of data and information in line with Trust policies and procedures
Desirable
- Knowledge of tests, procedures etc. within the specialty, enabling the post holder to support the patients through their pathway.
Skills
Essential
- Ability to use a range of standard software packages
- Ability to work as part of the multi-disciplinary team
- Ability to communicate effectively at all levels across the Department, CAG, Trust and the wider NHS/Network and patient communities
- Flexible approach to the planning and coordination of patient pathways to ensure maximum use of clinical time
- Proven engagement and leadership skills to enable multi-team working and learning
- Ability to self-reflect, carry out tasks /identify learning needs and the ability to problem solve acting on implementing change processes
- Ability to take an active role in agreed learning and service development activities
- Ability to report any issues that may put Health and Safety at risk
- Ability to use and maintain resources efficiently and effectively and encourage/show others to do so
- Ability to report and/or record work activities according to organizational procedures
- Methodical and logical approach to work prioritisation/planning/implementing
- Understanding of Data Protection Act and Freedom of Information Act
Other
Essential
- A proven record of excellent time-keeping. Being able to work within set timeframes working to priorities and deadlines
- Act responsibly as a team member and seek help if necessary
- Able to recognise own limits and work within those limits of competence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
