Job summary
We are currently looking to recruit a Band 4 Senior Administrator to join our Women's Health Divisional team based at the Royal London Hospital in East London.
This is a fantastic opportunity for a motivated, enthusiastic and experienced individual who will provide an efficient and professional administrative service to the Women's Health Divisional Triumvirate consisting of Divisional Director, Divisional Director of Operations and Associate Director of Midwifery; alongside their deputies.
As the Divisional environment is fast-paced, the preferred candidate would need to be able to work autonomously, use own initiative, be able to effectively prioritise workload and multi-task. In such an environment it is also important for the candidate to possess strong team-working skills and be able to remain calm under pressure.
This role would provide the candidate with the opportunity to develop their skills in being able to provide an effective administrative provision to a Senior Team within a supportive environment.
The role requires the candidate to be able to work primarily within the hours of 9am - 5pm Mon-Friday but flexible and remote working will be happily considered.
Main duties of the job
The "Divisional Triumvirate" is made up of a senior doctor, midwife/nurse and manager who together are the senior leadership team Women's Health and outpatient services at The Royal London Hospital.
The Divisional Administrator's role is to to provide comprehensive, specialist administrative support to the divisional triumvirate. This will include providing a wide and varied range of administrative and secretarial duties to all members of the team and deputies where appropriate. Ensuring that work is effectively prioritised in accordance with the work priorities of the team will require the post holder to exercise a high level of autonomy in managing the totality of the workload.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent demonstrable experience (minimum Grade C) in Mathematics and English.
- Minimum RSA II typing/work processing or equivalent demonstrable experience.
- Minimum RSA II typing/work processing or equivalent demonstrable experience.
Desirable
- ECDL
- Evidence of continued professional development
Experience
Essential
- Experience in an administration role within a busy office environment
- Experience of arranging appointments and diary management
- Experience of minute taking
- Experience of implementing and maintaining electronic filing systems
- Experience of dealing with matters of a sensitive or contentious nature.
Desirable
- Understanding/experience of HR processes including recruitment and the management of sickness absence
- Experience of working in a public sector or healthcare setting
Knowledge
Essential
- Advanced level of competence in IT systems and software programmes - specifically Microsoft Outlook, Word, Excel & PowerPoint
- Knowledge and clear understanding of Confidentiality and relevant legislation, specifically the Data Protection Act including the General Data Protection Regulation (GDPR) and the Freedom of Information Act.
Desirable
- An understanding of NHS Key Performance Indicators and basic performance management processes
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent demonstrable experience (minimum Grade C) in Mathematics and English.
- Minimum RSA II typing/work processing or equivalent demonstrable experience.
- Minimum RSA II typing/work processing or equivalent demonstrable experience.
Desirable
- ECDL
- Evidence of continued professional development
Experience
Essential
- Experience in an administration role within a busy office environment
- Experience of arranging appointments and diary management
- Experience of minute taking
- Experience of implementing and maintaining electronic filing systems
- Experience of dealing with matters of a sensitive or contentious nature.
Desirable
- Understanding/experience of HR processes including recruitment and the management of sickness absence
- Experience of working in a public sector or healthcare setting
Knowledge
Essential
- Advanced level of competence in IT systems and software programmes - specifically Microsoft Outlook, Word, Excel & PowerPoint
- Knowledge and clear understanding of Confidentiality and relevant legislation, specifically the Data Protection Act including the General Data Protection Regulation (GDPR) and the Freedom of Information Act.
Desirable
- An understanding of NHS Key Performance Indicators and basic performance management processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
