Job summary
An exciting opportunity has arisen for a dynamic and ambitious individual to join the Barts Heart Centre Division at St Bartholomew's Hospital. We are seeking to recruit a Junior Doctor Rota Coordinator to help with the day to day running of six junior doctor rotas across the Cardiothoracic Anaesthetic and Critical Care departments (collectively, Peri-Operative Medicine).
The successful applicant will be highly motivated, proactive and well organized with a strong sense of patient/customer care. The ability to multi task and work under pressure in what can often be a busy environment is essential. It will be essential that this individual can work closely with a multi-disciplinary team, but also work autonomously to deliver amin support to the Peri-Operative Medicine (POM) service. This post will report into the Service Manager for Theatres and POM.
Candidates should ideally have good knowledge and understanding of managing meetings and events, of writing and following standard admin operating procedures (SOPs) and will have prior experience of working in an administrative role in an NHS setting.
This is a fantastic opportunity for those wanting broaden their skill set and who may be seeking to develop a career in an NHS or Healthcare setting.
Main duties of the job
The purpose of this post is to provide administrative support to the Anaesthetic service in the hospital; including administrating a complex rota, facilitating audit, tracking of patients, organising and administrating meetings, and ensuring a smooth and efficient service for patients throughout their treatment by the Trust.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Person Specification
Qualifications and knowledge
Essential
- GCSE A-C in Maths and English or equivalent standard of education
- ECDL or equivalent experience ie experience of a range of IT packages such as word, excel, outlook and power point.
Desirable
- A good level of medical terminology acquired through education, training or work experience.
- NVQ in Business Management or equivalent.
Experience
Essential
- Experience in an administration / medical secretarial / pathway or equivalent non-NHS administrative field.
- Working with the public
Skills and Personal Qualities
Essential
- Proactive with the ability to use own initiative.
- Able to work without direct supervision
- Ability to communicate professionally at all levels.
- Ability to plan and co-ordinate activities and changes to systems or standards.
- A proven record of being able to work within set timeframes working to priorities and deadlines
- Methodical and logical approach to work prioritisation and planning.
- Able to recognise own limits and work within those limits of competence
- Able to act on own initiative and adapt to change.
- Ability to use and maintain resources efficiently and effectively and encourage others to do so
- Ability to use information to monitor processes, plan and initiate action.
- Competence with a range of IT packages, e.g. CRS and Microsoft office products.
- Keyboard skills to access and input to data systems.
- Able to take accurate and concise minutes
- Proactive in supporting the service.
Desirable
- Acts responsibly as a team member and seeks help if necessary.
- Able to monitor quality of own work and others and initiate improvements.
Person Specification
Qualifications and knowledge
Essential
- GCSE A-C in Maths and English or equivalent standard of education
- ECDL or equivalent experience ie experience of a range of IT packages such as word, excel, outlook and power point.
Desirable
- A good level of medical terminology acquired through education, training or work experience.
- NVQ in Business Management or equivalent.
Experience
Essential
- Experience in an administration / medical secretarial / pathway or equivalent non-NHS administrative field.
- Working with the public
Skills and Personal Qualities
Essential
- Proactive with the ability to use own initiative.
- Able to work without direct supervision
- Ability to communicate professionally at all levels.
- Ability to plan and co-ordinate activities and changes to systems or standards.
- A proven record of being able to work within set timeframes working to priorities and deadlines
- Methodical and logical approach to work prioritisation and planning.
- Able to recognise own limits and work within those limits of competence
- Able to act on own initiative and adapt to change.
- Ability to use and maintain resources efficiently and effectively and encourage others to do so
- Ability to use information to monitor processes, plan and initiate action.
- Competence with a range of IT packages, e.g. CRS and Microsoft office products.
- Keyboard skills to access and input to data systems.
- Able to take accurate and concise minutes
- Proactive in supporting the service.
Desirable
- Acts responsibly as a team member and seeks help if necessary.
- Able to monitor quality of own work and others and initiate improvements.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
