Job summary
An exciting opportunity has arisen for a dynamic and enthusiastic individual with the ability to work flexibly and a proactive "can do" attitude to join the Gynaecology Department as a Colposcopy Coordinator. We are looking for a compassionate, motivated and caring individual, a commitment to high quality, recognising the benefits of creativity and adaptability to join our team.
The Colposcopy Coordinator will work as part of a team of administrators to manage the end-to-end clinical administrative processes associated to the patient pathways, ensuring a smooth and efficient colposcopy service for both the multidisciplinary team and patients, in order to deliver a high-quality administration service to suit the needs of our service users.
Excellent communication, interpersonal, data management and strong IT skills are essential, you must be committed to a high standard of patient care, and safety. You will have a flexible attitude to work and be able to work as part of a team. You will play a vital role in the delivery of patient care via the management of the patient's end-to-end pathway.
Main duties of the job
- Responsible for providing administrative support to the Colposcopy Unit including supporting with audits, organising meetings, taking minutes of meetings, data input and collection on behalf of the Barts Health Colposcopy lead and communicating with the wider colposcopy team.
- To support the colpscopy unit in monitoring and evaluating Trust compliance with cancer service targets by working with the various MDTs, consultants and other key staff.
- Support with the collection, collation, and maintenance of all colposcopy data Cyres colposcopy database. Coordination of the data with consultants, GPs and patients. Reporting back to the Cervical Screening QA (Quality Assurance Centre) for audit purposes.
- Undertaking appointment bookings, adhering to national guidelines, protocols and targets. Managing own workload and acting on an independent basis, ensuring all work is prioritized according to the demands of the service.
- To line manage colposcopy administration team.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Qualifications & Knowledge
Essential
- Educated to A level or equivalent. A good general education and good command of English.
- Knowledge of the Data Protection Act.
- Excellent oral and written communication skills.
- Ability to maintain a clinical database system.
- Knowledge of Microsoft systems of NHS IT systems (Cerner, pathology and local departmental systems).
Desirable
- Knowledge of Access to Health Records (1991).
- Knowledge of Medical Terminology
- Knowledge of Colposcopy Quality Programmes.
- Knowledge of KC65 data collection and analysis.
Experience
Essential
- Previous experience in the co-ordination/supervision in an administrative environment.
- 0365 packages
- Experience of NHS IT systems (Cerner, pathology and local departmental systems).
- Experience of working with the public / dealing with conflict.
Desirable
- Experience of working within the cancer network
- Colposcopy administrative experience
- Experience using Infoflex
- Experience using EPR
- Co-ordination of a clinical department
Skills
Essential
- Ability to assess and prioritise work - Organisational skills
- Interpersonal & communication skills
- Working to tight deadlines
- Written and verbal skills
- Time management skills
Other
Essential
- Ability to work under pressure
- Ability to prioritise workloads
- Ability to use own initiative
- Enthusiastic, motivated and flexible
- Good health and attendance record
- Approachable. Tolerant and Assertive.
- Self-motivated, approachable and a team player
Person Specification
Qualifications & Knowledge
Essential
- Educated to A level or equivalent. A good general education and good command of English.
- Knowledge of the Data Protection Act.
- Excellent oral and written communication skills.
- Ability to maintain a clinical database system.
- Knowledge of Microsoft systems of NHS IT systems (Cerner, pathology and local departmental systems).
Desirable
- Knowledge of Access to Health Records (1991).
- Knowledge of Medical Terminology
- Knowledge of Colposcopy Quality Programmes.
- Knowledge of KC65 data collection and analysis.
Experience
Essential
- Previous experience in the co-ordination/supervision in an administrative environment.
- 0365 packages
- Experience of NHS IT systems (Cerner, pathology and local departmental systems).
- Experience of working with the public / dealing with conflict.
Desirable
- Experience of working within the cancer network
- Colposcopy administrative experience
- Experience using Infoflex
- Experience using EPR
- Co-ordination of a clinical department
Skills
Essential
- Ability to assess and prioritise work - Organisational skills
- Interpersonal & communication skills
- Working to tight deadlines
- Written and verbal skills
- Time management skills
Other
Essential
- Ability to work under pressure
- Ability to prioritise workloads
- Ability to use own initiative
- Enthusiastic, motivated and flexible
- Good health and attendance record
- Approachable. Tolerant and Assertive.
- Self-motivated, approachable and a team player
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
