Job summary
We are looking for an individual who is self-motivated with experience in programme and project coordination, ideally within the NHS. They will also have need excellent influencing skills to get the job done. They will need to have an eye for detail and the ability to work within a fast-paced environment and delivering high quality work to short deadlines.
Overview of the post:
- Coordinate the integrated risk register for the programme
- Coordinate all hospital and programme level governance meetings, including administration and delivery of actions
- Coordinate all hospital impact activities, including decant and re commissioning, of departments
- Provide general programme support as and when required
Main duties of the job
- Build and maintain constructive relationships with a broad range of internal and external stakeholders, ranging from administrative staff to senior management & executive board members.
- Be a key liaison between the external programme team and the site management team.
- Be responsible for the devising, developing, driving, and implementing programme governance processes for both internal and external teams.
- Ensure robust programme governance arrangements are in place and always adhered to.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
- Lead progress review against established timeframes and processes.
- Be responsible for the devising, developing, driving, and implementing programme governance processes for both internal and external teams.
- Define accountability and responsibilities for internal and external programme teams.
- Ensure corrective action processes are in place to ensure delivery where necessary.
- Hold internal clinical teams and external consultant teams accountable for incomplete tasks and actions.
- Facilitate engagement and ownership across both internal and external teams, embedding established processes.
- Act as a resource to internal & external teams for advice on the approach or completion of programme governance related tasks.
Job description
Job responsibilities
- Lead progress review against established timeframes and processes.
- Be responsible for the devising, developing, driving, and implementing programme governance processes for both internal and external teams.
- Define accountability and responsibilities for internal and external programme teams.
- Ensure corrective action processes are in place to ensure delivery where necessary.
- Hold internal clinical teams and external consultant teams accountable for incomplete tasks and actions.
- Facilitate engagement and ownership across both internal and external teams, embedding established processes.
- Act as a resource to internal & external teams for advice on the approach or completion of programme governance related tasks.
Person Specification
Qualifications
Essential
- Prince2 or equivalent experience
- SMP - or equivalent experience
Experience
Essential
- Administration or equivalent experience
- Experience supporting at Executive Director level in NHS or equivalent
- Experience of developing & implementing improvement processed
- Working within the NHS or equivalent
- Working with clinical and non-clinical team, ideally within a hospital setting
- Working on large scale complex programmes
- Experience leasing with internal and external stakeholders.
Abilities
Essential
- Advanced level knowledge of IT systems, in particular Microsoft Office software packages
- Able to priorities and plan work in a busy environment and to tight deadlines
- Excellent communication skills, including the ability to persuade, motivate and influence others
- Able to work on a variety of tasks within deadlines at any one time with minimum of supervision
- Well-developed office management skills including the reviewing and/or setting up of office administration systems and standard operating procedure (SOP)
- Sound knowledge of all administrative procedures and a full range of computerised software
- A sound understanding of the NHS and the community it serves
- Ability to challenging others in a constructive way whilst also retaining professional working relationships.
Attributes
Essential
- Self-motivated, proactive and innovative
- Seeks and shares information Positive "can do" attitude
- Adaptable and flexible
- problem solver
Person Specification
Qualifications
Essential
- Prince2 or equivalent experience
- SMP - or equivalent experience
Experience
Essential
- Administration or equivalent experience
- Experience supporting at Executive Director level in NHS or equivalent
- Experience of developing & implementing improvement processed
- Working within the NHS or equivalent
- Working with clinical and non-clinical team, ideally within a hospital setting
- Working on large scale complex programmes
- Experience leasing with internal and external stakeholders.
Abilities
Essential
- Advanced level knowledge of IT systems, in particular Microsoft Office software packages
- Able to priorities and plan work in a busy environment and to tight deadlines
- Excellent communication skills, including the ability to persuade, motivate and influence others
- Able to work on a variety of tasks within deadlines at any one time with minimum of supervision
- Well-developed office management skills including the reviewing and/or setting up of office administration systems and standard operating procedure (SOP)
- Sound knowledge of all administrative procedures and a full range of computerised software
- A sound understanding of the NHS and the community it serves
- Ability to challenging others in a constructive way whilst also retaining professional working relationships.
Attributes
Essential
- Self-motivated, proactive and innovative
- Seeks and shares information Positive "can do" attitude
- Adaptable and flexible
- problem solver
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
