Job summary
An exciting opportunity has arisen to work within the Medical Education & Simulation teams at St Bartholomew's Hospital, part of the Education Academy at Barts Health Trust.
The post holder will be the first point of contact for trainees and medical students that are placed at St Bartholomew's.Working closely with the Medical Education Manager, Medical Education Coordinator, Director of Medical Education, Undergraduate Associate Dean and Simulation & Clinical Skills Team, you will help with the delivery of Medical Education & Simulation courses at the St Bartholomew's site.
We are looking for someone who is highly organised and good at building relationships with staff across the Trust.The successful candidate will be conscientious, proactive and keen to learn.
If you are interested in education and making a difference, please apply today.
Main duties of the job
The Medical Education team are required to ensure that Barts Health meets the contractual requirements of its commissioners, Health Education England, and maintain the high quality standards for education and training as expected of the trust. This incorporates medical education and training from Undergraduate through to higher training specialty programmes and faculty development.
The post holder will:
- Provide admin support to all Medical Education and Simulation and Essential Clinical Skills Programmes delivered at SBH. To provide cross cover for the joint programmes run with the Royal London Hospital (RLH).
- Provide cross cover for the joint programmes run with the Royal London Hospital.
- Administrative support as required to underpin the quality framework, for internal and external requirements.
- Be the main point of contact for medical undergraduates and trainees on site
- The post holder will also provide admin support in the preparation and administration of teaching programmes, inductions and course bookings.
- Manage stationery & supply orders, maintenance and requisitions
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
Undergraduate Programmes
- Administration of all undergraduate placements at SBH and where appropriate the joint programmes with RLH this includes the allocation of medical students, arranging the appropriate induction to the site.
- Liaising with firm leads to arrange the undergraduate timetable
- Engage with appropriate systems to record student progress
- Support the clinical skills teaching recruitment.
- Regular reporting of attendance to the medical school.
- Work in partnership with the RLH Undergraduate coordinator in the organisation of programmes
- Attendance at Medical School meetings relaying information to the team.
- Collect evaluation of programmes, collate and circulate where appropriate to help improve the quality of UG programmes
- Send out reporting instructions to medical students in a timely fashion
- Keep up to date with course requirements and developments
Foundation/Postgraduate Programmes
- Maintain a record of attendance for teaching
- Assign Clinical Supervisors to Trainees for their placements and local inductions
- Support Training Programme Directors with the organisation of ARCPs (Annual Review of Competency Progression) including panel members.
- Keep up to date mailing list for trainee posts using relevant systems.
- Maintain up to date records and contact details of clinical and educational supervisors.
- Provision of ePortfolio support to trainees
- Arrange and support the trainee forums, local faculty groups (LFGs) education committee any other meeting that is relevant to Medical Education as directed by the MDEM. Take minutes/notes at the meetings and highlight actions and updates.
Dental Programmes Support
- Organise Dental Core Training (DCT) Teaching programme liaising with the Deputy Director of Dental Education (DDDE) and relevant speakers, booking rooms and informing trainees.
- Support the DCT Local Faculty Group (LFG) and other Dental Specialty LFGs where needed.
- Organise the week-long DCT Local Induction with the DDDE.
Simulation and Clinical Skills
- To take simulation and clinical skills bookings from internal and external candidates and make decisions regarding candidates suitability to attend such course and to advise regarding Trust policies and service regulations for such.
- To be responsible for data input re the service attendance records and booking registers and maintaining course information, safekeeping of course registers, evaluation forms and course content information.
- To assist the co-ordinator in creating promotional materials including posters and flyers for internal/external courses and to assist her in advertising these courses and liaising with Trust staff and PCT/community staff regularly regarding training sessions.
- To assist with workload generally as the Co-ordinator may request, including assisting with hospitality on internal/external courses, i.e. organising catering for such events as required.
- Assist coordinator in receives monies for courses as per financial instructions.
- To assist coordinator in inputting data on to finance spreadsheet, be responsible for the same in the coordinators absence.
- To liaise with finance and procurement as required.
Quality and Development
- Develop online surveys for education quality purposes & service improvement
- Work with MDEM & DME in producing reports from surveys for various meetings
- Support for ensuring all trainees engage in feedback processes and mechanisms.
Information Systems
- Create and manage posts for all trainees on relevant ePortfolios
- Maintain and update mailing lists and databases for contact of all medical staff at SBH
Arrange and plan multi-agency events
- Assist in the administration and organisation of monthly Junior Doctor Induction.
- Assist in the organisation of the Grand Round term programme including, booking venue, arranging speakers and distributing programme.
- Support for the local organisation and preparation for all quality and regulatory visits
- Support for arranging faculty development training activities and lectures for all medical
Communication and Liaison
- Type and process correspondence, reports, letters and other document as requested using the current IT computer packages
- Build effective relationships with all service users
Medical Education Team Support
- Where required provide cover for annual/sick leave and other absence to medical education team(s) across the trust
- Provide admin support to the Medical Education Manager, the Director of Medical Education and other management and team members as directed
- Provide admin support for ad hoc visits and events
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
If you would like to discuss this post please contact vaishalijoshi@nhs.net
Job description
Job responsibilities
Undergraduate Programmes
- Administration of all undergraduate placements at SBH and where appropriate the joint programmes with RLH this includes the allocation of medical students, arranging the appropriate induction to the site.
- Liaising with firm leads to arrange the undergraduate timetable
- Engage with appropriate systems to record student progress
- Support the clinical skills teaching recruitment.
- Regular reporting of attendance to the medical school.
- Work in partnership with the RLH Undergraduate coordinator in the organisation of programmes
- Attendance at Medical School meetings relaying information to the team.
- Collect evaluation of programmes, collate and circulate where appropriate to help improve the quality of UG programmes
- Send out reporting instructions to medical students in a timely fashion
- Keep up to date with course requirements and developments
Foundation/Postgraduate Programmes
- Maintain a record of attendance for teaching
- Assign Clinical Supervisors to Trainees for their placements and local inductions
- Support Training Programme Directors with the organisation of ARCPs (Annual Review of Competency Progression) including panel members.
- Keep up to date mailing list for trainee posts using relevant systems.
- Maintain up to date records and contact details of clinical and educational supervisors.
- Provision of ePortfolio support to trainees
- Arrange and support the trainee forums, local faculty groups (LFGs) education committee any other meeting that is relevant to Medical Education as directed by the MDEM. Take minutes/notes at the meetings and highlight actions and updates.
Dental Programmes Support
- Organise Dental Core Training (DCT) Teaching programme liaising with the Deputy Director of Dental Education (DDDE) and relevant speakers, booking rooms and informing trainees.
- Support the DCT Local Faculty Group (LFG) and other Dental Specialty LFGs where needed.
- Organise the week-long DCT Local Induction with the DDDE.
Simulation and Clinical Skills
- To take simulation and clinical skills bookings from internal and external candidates and make decisions regarding candidates suitability to attend such course and to advise regarding Trust policies and service regulations for such.
- To be responsible for data input re the service attendance records and booking registers and maintaining course information, safekeeping of course registers, evaluation forms and course content information.
- To assist the co-ordinator in creating promotional materials including posters and flyers for internal/external courses and to assist her in advertising these courses and liaising with Trust staff and PCT/community staff regularly regarding training sessions.
- To assist with workload generally as the Co-ordinator may request, including assisting with hospitality on internal/external courses, i.e. organising catering for such events as required.
- Assist coordinator in receives monies for courses as per financial instructions.
- To assist coordinator in inputting data on to finance spreadsheet, be responsible for the same in the coordinators absence.
- To liaise with finance and procurement as required.
Quality and Development
- Develop online surveys for education quality purposes & service improvement
- Work with MDEM & DME in producing reports from surveys for various meetings
- Support for ensuring all trainees engage in feedback processes and mechanisms.
Information Systems
- Create and manage posts for all trainees on relevant ePortfolios
- Maintain and update mailing lists and databases for contact of all medical staff at SBH
Arrange and plan multi-agency events
- Assist in the administration and organisation of monthly Junior Doctor Induction.
- Assist in the organisation of the Grand Round term programme including, booking venue, arranging speakers and distributing programme.
- Support for the local organisation and preparation for all quality and regulatory visits
- Support for arranging faculty development training activities and lectures for all medical
Communication and Liaison
- Type and process correspondence, reports, letters and other document as requested using the current IT computer packages
- Build effective relationships with all service users
Medical Education Team Support
- Where required provide cover for annual/sick leave and other absence to medical education team(s) across the trust
- Provide admin support to the Medical Education Manager, the Director of Medical Education and other management and team members as directed
- Provide admin support for ad hoc visits and events
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
If you would like to discuss this post please contact vaishalijoshi@nhs.net
Person Specification
Qualifications
Essential
- GCSEs in English and Maths or similar level of competence
- Advanced IT & Database knowledge
Experience
Essential
- Handle financial information confidently and accurately within a framework of guidelines and procedures
- Organise own workload and work with minimum supervision
- Working as part of a team
- Taking and transcribing notes (Minutes) of meetings.
Desirable
- Experience working with business software application such as Oracle
- Experience working with medical education software application such as E-portfolio
- Analyse complex data to formulate into reports, graphs, etc.
- Experience of working in a busy office administration environment
Knowledge
Essential
Desirable
- Knowledge of Medical Education
Skills
Essential
- Excellent customer service skills Friendly, flexible and enthusiastic manner
- Co-ordinate workload through multi-tasking
- Ability to prioritise workload and plan ahead
- Able to demonstrate problem solving skills
Other
Essential
- Build effective relationships with all service users
- Able to exercise good judgment when dealing with trainee doctors
Person Specification
Qualifications
Essential
- GCSEs in English and Maths or similar level of competence
- Advanced IT & Database knowledge
Experience
Essential
- Handle financial information confidently and accurately within a framework of guidelines and procedures
- Organise own workload and work with minimum supervision
- Working as part of a team
- Taking and transcribing notes (Minutes) of meetings.
Desirable
- Experience working with business software application such as Oracle
- Experience working with medical education software application such as E-portfolio
- Analyse complex data to formulate into reports, graphs, etc.
- Experience of working in a busy office administration environment
Knowledge
Essential
Desirable
- Knowledge of Medical Education
Skills
Essential
- Excellent customer service skills Friendly, flexible and enthusiastic manner
- Co-ordinate workload through multi-tasking
- Ability to prioritise workload and plan ahead
- Able to demonstrate problem solving skills
Other
Essential
- Build effective relationships with all service users
- Able to exercise good judgment when dealing with trainee doctors
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
