Job summary
ESR Data Administrator
Band 3, Full-time
*Previous applicants need not apply*
As we work to evolve the Resourcing and Workforce Teams we have an expanding ESR Data Administration Team.
Reporting to the Trust Workforce Systems Team, the ESR Data Administrator will be fully responsible for the accurate inputting onto ESR (HR & Payroll System) of all candidate data to ensure Payroll deadlines are met and data entered is accurate. In addition, the post holder will be responsible for supporting the ESR Team in other ESR transactions such as Workstructures, Hierarchy and System Access Administration and undertaking data quality checking to ensure any historic missing data is entered and accurate.
As part of the wider Workforce Systems Team, the ESR Data Administrators will ensure delivery of a professional HR records management service, ensuring new starter files are collected, processed and sent through for storing - whilst following agreed processes and protocols.
Main duties of the job
To succeed in this role you will demonstrate:
- Recent working knowledge and expertise of ESR (Electronic Service Record) - Please note not EPR
- Experience of investigating and resolving queries through the application of relevant work procedures
- Recent experience of work involving regular and accurate data inputting to strict deadlines
- Previous payroll or administration experience
- Attendance at the NHS facilitated ESR training or working knowledge of ESR/Oracle experience
- Knowledge of Medical Terms and Conditions
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
For further details on this role please contact ESR Officers, Janet Worgan email: janet.worgan@nhs.net or Jas Johal email: jas.johal2@nhs.net
Job description
Job responsibilities
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
For further details on this role please contact ESR Officers, Janet Worgan email: janet.worgan@nhs.net or Jas Johal email: jas.johal2@nhs.net
Person Specification
Qualifications
Essential
- A minimum of A level qualification or equivalent
- Excellent working knowledge of Microsoft Office, including Word and Excel.
Experience
Essential
- Minimum of 6 months experience working with an HR database ( e.g. Electronic Staff Record- ESR system)
- Previous experience in data entry on database systems Experience of working to deadlines
- Experience in working in an SLA driven environment Experience of working in an office environment
- Previous experience of working in the NHS
- Experience of providing excellent customer service Experience of effective prioritisation and co-ordination of a varied workload and to tight deadlines
- Able to exchange confidential sensitive or contentious information, with an understanding of information security and confidentiality
Knowledge
Essential
- Excellent working knowledge of Microsoft Office, including Word and Excel.
- Basic working knowledge of national Agenda for Change and medical terms and conditions
- Knowledge and understanding of confidentiality policies, Data Protection Act and Freedom of Information Act
Skills
Essential
- Excellent PC skills including Microsoft Office (in particular Word and Excel)
- A highly methodical and organised approach to work, demonstrating attention to detail.
- Able to work effectively with people at all levels
- Excellent communication skills (oral and written)
- Problem solving ability including identifying and pre-empting problems arising
- Ability to collate, input and analyse data systematically and accurately
- A flexible and logical approach to work
- Able to organise and prioritise workload and work under pressure
- Able to work unsupervised
- Able to work as part of a team
- Strong interpersonal skills with ability to maintain a courteous approach at all times
Other
Essential
- Excellent interpersonal skills
- Excellent, clear and concise written communication skills
- Able to communicate effectively over the telephone
- Able to work flexible hours as required
- Ability to travel across sites as required
Person Specification
Qualifications
Essential
- A minimum of A level qualification or equivalent
- Excellent working knowledge of Microsoft Office, including Word and Excel.
Experience
Essential
- Minimum of 6 months experience working with an HR database ( e.g. Electronic Staff Record- ESR system)
- Previous experience in data entry on database systems Experience of working to deadlines
- Experience in working in an SLA driven environment Experience of working in an office environment
- Previous experience of working in the NHS
- Experience of providing excellent customer service Experience of effective prioritisation and co-ordination of a varied workload and to tight deadlines
- Able to exchange confidential sensitive or contentious information, with an understanding of information security and confidentiality
Knowledge
Essential
- Excellent working knowledge of Microsoft Office, including Word and Excel.
- Basic working knowledge of national Agenda for Change and medical terms and conditions
- Knowledge and understanding of confidentiality policies, Data Protection Act and Freedom of Information Act
Skills
Essential
- Excellent PC skills including Microsoft Office (in particular Word and Excel)
- A highly methodical and organised approach to work, demonstrating attention to detail.
- Able to work effectively with people at all levels
- Excellent communication skills (oral and written)
- Problem solving ability including identifying and pre-empting problems arising
- Ability to collate, input and analyse data systematically and accurately
- A flexible and logical approach to work
- Able to organise and prioritise workload and work under pressure
- Able to work unsupervised
- Able to work as part of a team
- Strong interpersonal skills with ability to maintain a courteous approach at all times
Other
Essential
- Excellent interpersonal skills
- Excellent, clear and concise written communication skills
- Able to communicate effectively over the telephone
- Able to work flexible hours as required
- Ability to travel across sites as required
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
