Job summary
An opportunity has arisen at Barts Health NHS Trust for a 12 month fixed term appointment. We are seeking an enthusiastic and dynamic member of staff to join our team in Medical & Dental Education working mainly at St. Bartholomew's Hospital in West Smithfield and jointly with the team at the Royal London Hospital in Whitechapel, London.
The role involves working closely with trainee doctors, educational and clinical supervisors, education leads and external organisations and regulators such as Health Education England, to ensure education and training is of a high quality and meets GMC (General Medical Council) standards. The post holder will work with the wider team to ensure our doctors are able to access a comprehensive range of experiences which will enable them to gain the competencies necessary to complete their training programme.
The successful candidate will be conscientious, proactive and keen to learn. They will have shown some degree of experience or knowledge of medical education in their application and interview.
If you are interested in education and making a difference, please apply today.
Main duties of the job
The post is responsible for providing the development of administrative systems and functions to support the delivery of education and training for medical students, junior doctors in training and consultant supervisors at St. Bartholomew's Hospital, to meet Trust and regulators requirements and in line with contractual agreements with our educational commissioners.
The post covers a range of activities including the co-ordination and delivery of monthly junior doctors' corporate inductions, local faculty groups, committees, courses, examinations, and educational events, for both Postgraduate and Undergraduate training programmes.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
The job holder will support the Director of Medical Education in delivering various Postgraduate and Undergraduate improvement projects and work streams. This will include: -
- attendance at internal and external meetings, supporting both Undergraduate medical students, Postgraduate trainees, Physician Associate students and Trust grade and SAS doctor
- supporting the site Director of Medical Education, Deputy Directors of Medical Education, Foundation Programme Director and Undergraduate Associate Dea
- supporting the Simulation and Clinical Skills Unit on site as require
- supporting site based educational activities, such as local Induction, Local Faculty Groups, OSCEs etc
- To administer the Relocation application process for Royal London and St Bartholomews hospitals
The job holder will be expected to work with colleagues on other site-based Education teams as part of a network of shared learning centers across the Trust, with common systems and processes able to support a full range of education and development activities across all professional groups.
Responsibility for policy and service development
- Contribute to the planning and delivery of the on-boarding and induction processes (corporate and departmental) for all doctors in training, Trust grade and SAS doctors, undergraduate medical students and physician associates.
- Contribute to the development of standard operating procedures across all administrative functions of postgraduate and undergraduate medical education to ensure the provision of an efficient and effective service.
- Contribute to the development of feedback mechanisms and evaluation systems for all medical education activities and make recommendations for service improvement where required.
- Support the delivery of quality improvement projects to improve performance levels within the wider Medical Education team.
- Work with colleagues at other sites to support the development of shared learning centres across the Trust, identifying opportunities for common systems and processes able to support a full range of education and development activities across all professional groups across all sites. This will involve development and implementation of policies for a number of common functions including educational facilities, room booking systems, inductions, e-learning, front of house services and evaluation methods.
Responsibility for medical & dental education service delivery
- Co-ordinate the delivery of undergraduate, foundation and specialty training requirements ensuring quality standards, educational monitoring and reporting requirements are met.
- Monitor trainee progression with programme requirements and produce reports for education leads, QMUL Medical School and Health Education England.
- Co-ordinate the ARCP (annual review of competence progression) processes for foundation training and local specialty training programmes (where managed locally), producing documentation and reports as required.
- Provide guidance and support to medical students and all doctors in training on the St Bartholomews site; monitor their attendance, their placements, programmes, outcomes and assessments.
- Devise, produce, keep up to date and maintain information and introductory material for students on the site and the facilities on the Medical Schools virtual learning environment (VLE) QMplus platform.
- Support education leads in organising high quality teaching programmes and events, ensuring that curriculum requirements are fulfilled and manage implementation of curriculum changes.
- Support the site Undergraduate Associate Deans and module placement leads in organising placements and timetables for undergraduate medical students in line with QMUL Medical School and GMC requirements
- Collate and analyse feedback from each teaching session/event to ensure that teaching quality is being maintained, advising the educational lead of any quality issues.
- Support the collation and analysis of medical student on-line feedback in the form of performance reports and action plans to drive improvement monitoring and quality control.
- Provide support with the invites of internal/external speakers for teaching activities and confirm requirements to ensure a full calendar of teaching is delivered.
- Support education leads in organising Local Faculty Groups (LFGs) in line with Trust and external requirements.
- Responsible for keeping a record of Local Faculty Group (LFG) dates, agendas and minutes making sure they are operating in every specialty where trainees reside.
- Provide administrative support for the Medical Education Committee and Junior Doctor Forum process including arranging the meetings, inviting attendees, preparing and circulating papers, taking minutes, creating and monitoring of actions plans.
- Collate and send induction information to all new doctors in training.
- Support the Royal London Hospital Medical and Dental Education Manager in all aspects of coordinating the corporate induction process for doctors in training.
- Support Trust Education Leads in planning, delivering and evaluating departmental inductions for all new doctors in training, Trust grade and SAS doctors in line with both Trust and external requirements.
- Support Undergraduate Associate Deans and Teaching Fellows in organising induction arrangements for all undergraduate medical students on site in line with QMUL Medical School and Trust health and safety requirements.
- Liaise with internal stakeholders (medical workforce, trust education leads, operational managers, rota coordinators) ensuring induction arrangements are made well in advance and in collaboration with clinical service colleagues.
- Provide administrative support to site-based education committees, including minute- taking and monitoring of action logs.
- Co-ordinate arrangements for the F1 trainees pre-employment/shadowing period.
- Arrange meetings with individual trainees requiring support (either educational or pastoral), ensuring the appropriate degree of confidentiality is adopted.
- Responsible for circulation of the annual GMC National Training Survey results and working with the Educational Leads and trainees to co-ordinate appropriate quality assurance responses to Health Education England (HEE) arising from the annual GMC Survey.
- Co-ordinate appropriate follow up quality assurance response in line with HEEs three monthly quality monitoring cycle.
- To co-ordinate the quality assurance processes of the Commissioners, including Annual Quality Visits, regulatory visits and visits of concern and any follow up action as required.
Responsibility for financial and physical resources
- Act as the requisitioner for all departmental purchasing, ensuring that all purchasing is completed in a timely manner and in line with Trust requirements.
- To administer the Relocation application process for Royal London and St Bartholomews hospitals.
- Identify financial risks and issues and escalate to the Royal London Medical Education Manager.
- Book accommodation and audio-visual equipment as required for meetings and programmed teaching when necessary.
Responsibility for leading and managing
- Provide line management, day to day supervision and work allocation for the Medical and Dental Education Administrator.
- Manage internal relationships with faculty associated with the training of doctors in training including education leads and educational and clinical supervisors.
- Act as the first point of contact for queries from doctors in training, faculty and medical students and Trust grade Doctors providing advice or referring to other services where appropriate.
- Deal with confidential and sensitive information and queries in relation to doctors in training and pastoral support issues. This may include trainee progression or health issues.
- Act as the lead coordinator for any QMUL Undergraduate quality visits in relation to undergraduate medical students.
- Lead on future capacity planning for undergraduate placements, allocating all students in MBBS years 3, 4 and 5 to clinical firms and informing consultants of student placements and changes to allocations in a timely manner.
- Represent Barts Health NHS Trust at external meetings regarding all areas of Undergraduate and Postgraduate Medical Education including those regarding quality management, trainees in difficulty, new and current software and system development and educational governance, taking accurate notes and reporting back to MDEM.
- Attend internal and external training events and conferences to advance knowledge of medical and dental education.
Responsibility for information & project resources
- Create accounts and generate log ins for all foundation and specialty training portfolios.
- Create monthly and ad hoc reports on education and training activity to support internal Local Faculty Group processes and committees.
- Create and analyse the progress of doctors in training and provide reports for educational leads/foundation school/lead providers/specialty school as required.
- Maintain accurate records of all educational and clinical supervisors for foundation and specialty training posts and programmes.
- Maintain accurate records of all specialty training placements and rotations, reviewing and updating with the relevant leads and Local Faculty Groups.
- Maintain accurate records of all undergraduate module placement leads and student placement information.
- Organise 3-yearly appraisals for Educational and Clinical Supervisors with DME/DDMEs, booking appointments, collating forms and updating the Trainer Census.
- Promote GMC Trainee and Trainer Survey for maximum completion rate
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
If you would like to discuss this post, please contact vaishalijoshi@nhs.net.
Job description
Job responsibilities
The job holder will support the Director of Medical Education in delivering various Postgraduate and Undergraduate improvement projects and work streams. This will include: -
- attendance at internal and external meetings, supporting both Undergraduate medical students, Postgraduate trainees, Physician Associate students and Trust grade and SAS doctor
- supporting the site Director of Medical Education, Deputy Directors of Medical Education, Foundation Programme Director and Undergraduate Associate Dea
- supporting the Simulation and Clinical Skills Unit on site as require
- supporting site based educational activities, such as local Induction, Local Faculty Groups, OSCEs etc
- To administer the Relocation application process for Royal London and St Bartholomews hospitals
The job holder will be expected to work with colleagues on other site-based Education teams as part of a network of shared learning centers across the Trust, with common systems and processes able to support a full range of education and development activities across all professional groups.
Responsibility for policy and service development
- Contribute to the planning and delivery of the on-boarding and induction processes (corporate and departmental) for all doctors in training, Trust grade and SAS doctors, undergraduate medical students and physician associates.
- Contribute to the development of standard operating procedures across all administrative functions of postgraduate and undergraduate medical education to ensure the provision of an efficient and effective service.
- Contribute to the development of feedback mechanisms and evaluation systems for all medical education activities and make recommendations for service improvement where required.
- Support the delivery of quality improvement projects to improve performance levels within the wider Medical Education team.
- Work with colleagues at other sites to support the development of shared learning centres across the Trust, identifying opportunities for common systems and processes able to support a full range of education and development activities across all professional groups across all sites. This will involve development and implementation of policies for a number of common functions including educational facilities, room booking systems, inductions, e-learning, front of house services and evaluation methods.
Responsibility for medical & dental education service delivery
- Co-ordinate the delivery of undergraduate, foundation and specialty training requirements ensuring quality standards, educational monitoring and reporting requirements are met.
- Monitor trainee progression with programme requirements and produce reports for education leads, QMUL Medical School and Health Education England.
- Co-ordinate the ARCP (annual review of competence progression) processes for foundation training and local specialty training programmes (where managed locally), producing documentation and reports as required.
- Provide guidance and support to medical students and all doctors in training on the St Bartholomews site; monitor their attendance, their placements, programmes, outcomes and assessments.
- Devise, produce, keep up to date and maintain information and introductory material for students on the site and the facilities on the Medical Schools virtual learning environment (VLE) QMplus platform.
- Support education leads in organising high quality teaching programmes and events, ensuring that curriculum requirements are fulfilled and manage implementation of curriculum changes.
- Support the site Undergraduate Associate Deans and module placement leads in organising placements and timetables for undergraduate medical students in line with QMUL Medical School and GMC requirements
- Collate and analyse feedback from each teaching session/event to ensure that teaching quality is being maintained, advising the educational lead of any quality issues.
- Support the collation and analysis of medical student on-line feedback in the form of performance reports and action plans to drive improvement monitoring and quality control.
- Provide support with the invites of internal/external speakers for teaching activities and confirm requirements to ensure a full calendar of teaching is delivered.
- Support education leads in organising Local Faculty Groups (LFGs) in line with Trust and external requirements.
- Responsible for keeping a record of Local Faculty Group (LFG) dates, agendas and minutes making sure they are operating in every specialty where trainees reside.
- Provide administrative support for the Medical Education Committee and Junior Doctor Forum process including arranging the meetings, inviting attendees, preparing and circulating papers, taking minutes, creating and monitoring of actions plans.
- Collate and send induction information to all new doctors in training.
- Support the Royal London Hospital Medical and Dental Education Manager in all aspects of coordinating the corporate induction process for doctors in training.
- Support Trust Education Leads in planning, delivering and evaluating departmental inductions for all new doctors in training, Trust grade and SAS doctors in line with both Trust and external requirements.
- Support Undergraduate Associate Deans and Teaching Fellows in organising induction arrangements for all undergraduate medical students on site in line with QMUL Medical School and Trust health and safety requirements.
- Liaise with internal stakeholders (medical workforce, trust education leads, operational managers, rota coordinators) ensuring induction arrangements are made well in advance and in collaboration with clinical service colleagues.
- Provide administrative support to site-based education committees, including minute- taking and monitoring of action logs.
- Co-ordinate arrangements for the F1 trainees pre-employment/shadowing period.
- Arrange meetings with individual trainees requiring support (either educational or pastoral), ensuring the appropriate degree of confidentiality is adopted.
- Responsible for circulation of the annual GMC National Training Survey results and working with the Educational Leads and trainees to co-ordinate appropriate quality assurance responses to Health Education England (HEE) arising from the annual GMC Survey.
- Co-ordinate appropriate follow up quality assurance response in line with HEEs three monthly quality monitoring cycle.
- To co-ordinate the quality assurance processes of the Commissioners, including Annual Quality Visits, regulatory visits and visits of concern and any follow up action as required.
Responsibility for financial and physical resources
- Act as the requisitioner for all departmental purchasing, ensuring that all purchasing is completed in a timely manner and in line with Trust requirements.
- To administer the Relocation application process for Royal London and St Bartholomews hospitals.
- Identify financial risks and issues and escalate to the Royal London Medical Education Manager.
- Book accommodation and audio-visual equipment as required for meetings and programmed teaching when necessary.
Responsibility for leading and managing
- Provide line management, day to day supervision and work allocation for the Medical and Dental Education Administrator.
- Manage internal relationships with faculty associated with the training of doctors in training including education leads and educational and clinical supervisors.
- Act as the first point of contact for queries from doctors in training, faculty and medical students and Trust grade Doctors providing advice or referring to other services where appropriate.
- Deal with confidential and sensitive information and queries in relation to doctors in training and pastoral support issues. This may include trainee progression or health issues.
- Act as the lead coordinator for any QMUL Undergraduate quality visits in relation to undergraduate medical students.
- Lead on future capacity planning for undergraduate placements, allocating all students in MBBS years 3, 4 and 5 to clinical firms and informing consultants of student placements and changes to allocations in a timely manner.
- Represent Barts Health NHS Trust at external meetings regarding all areas of Undergraduate and Postgraduate Medical Education including those regarding quality management, trainees in difficulty, new and current software and system development and educational governance, taking accurate notes and reporting back to MDEM.
- Attend internal and external training events and conferences to advance knowledge of medical and dental education.
Responsibility for information & project resources
- Create accounts and generate log ins for all foundation and specialty training portfolios.
- Create monthly and ad hoc reports on education and training activity to support internal Local Faculty Group processes and committees.
- Create and analyse the progress of doctors in training and provide reports for educational leads/foundation school/lead providers/specialty school as required.
- Maintain accurate records of all educational and clinical supervisors for foundation and specialty training posts and programmes.
- Maintain accurate records of all specialty training placements and rotations, reviewing and updating with the relevant leads and Local Faculty Groups.
- Maintain accurate records of all undergraduate module placement leads and student placement information.
- Organise 3-yearly appraisals for Educational and Clinical Supervisors with DME/DDMEs, booking appointments, collating forms and updating the Trainer Census.
- Promote GMC Trainee and Trainer Survey for maximum completion rate
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
If you would like to discuss this post, please contact vaishalijoshi@nhs.net.
Person Specification
Qualifications
Essential
- Qualified to A Level or equivalent standard of education
- Evidence of continuous professional development (CPD).
Desirable
- ILM 3 or above or equivalent Leadership/Management Qualification
Experience
Essential
- Significant experience of working within a healthcare education setting, such as an Acute Trust or a regulatory body such as NHSE, GMC.
- Experience of supervising others.
- Experience of working within a customer service facing role
Desirable
- Experience of monitoring income and expenditure
- Experience of working alongside senior management and consultants
- Experience of project management.
Knowledge
Essential
- Knowledge of medical training pathways, education training systems and quality standards.
Skills
Essential
- Excellent communication skills (verbal and written) including the ability to lead team meetings and present to large groups.
- Working knowledge and proficient in the use of all Microsoft Office packages (Word, Excel, PowerPoint, Access, Outlook)
- Organise own workload and work with minimum supervision.
- Ability to work under pressure and use initiative to prioritise tasks.
Desirable
- Excellent numeracy and analytical skills to review and produce statistical information
- Advanced IT & Database knowledge
Other
Essential
- Ability to work proactively.
- Ability to negotiate and influence staff at all levels.
- Ability to deal with sensitive situations.
- Ability to develop and maintain strong collaborative working relationships with internal and external stakeholders
Person Specification
Qualifications
Essential
- Qualified to A Level or equivalent standard of education
- Evidence of continuous professional development (CPD).
Desirable
- ILM 3 or above or equivalent Leadership/Management Qualification
Experience
Essential
- Significant experience of working within a healthcare education setting, such as an Acute Trust or a regulatory body such as NHSE, GMC.
- Experience of supervising others.
- Experience of working within a customer service facing role
Desirable
- Experience of monitoring income and expenditure
- Experience of working alongside senior management and consultants
- Experience of project management.
Knowledge
Essential
- Knowledge of medical training pathways, education training systems and quality standards.
Skills
Essential
- Excellent communication skills (verbal and written) including the ability to lead team meetings and present to large groups.
- Working knowledge and proficient in the use of all Microsoft Office packages (Word, Excel, PowerPoint, Access, Outlook)
- Organise own workload and work with minimum supervision.
- Ability to work under pressure and use initiative to prioritise tasks.
Desirable
- Excellent numeracy and analytical skills to review and produce statistical information
- Advanced IT & Database knowledge
Other
Essential
- Ability to work proactively.
- Ability to negotiate and influence staff at all levels.
- Ability to deal with sensitive situations.
- Ability to develop and maintain strong collaborative working relationships with internal and external stakeholders
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
