Job summary
An exciting opportunity has arisen to work within the Medical Education Team at The Royal London Hospital and, part of the Education Academy at Barts Health Trust (6 months Maternity Cover).
The post holder will support the Medical and Dental Education Manager and the Medical Education Team in the smooth and efficient running of Medical Education Programmes at the Royal London Hospital.
We are looking for someone who is highly organised and good at building relationships with staff across the Trust.The successful candidate will be conscientious, proactive, and keen to learn and enjoy working in a busy team.
If you are interested in education and making a difference, please apply today.
Main duties of the job
The Medical Education team are required to ensure that Barts Health meets the contractual requirements of its commissioners, Health Education England, and maintain the high quality standards for education and training as expected of the trust. This incorporates medical education and training from Undergraduate through to higher training specialty programmes and faculty development.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment
Job description
Job responsibilities
Postgraduate Training Programmes
- Work closely with the Training Programme Director to manage Training rotations for the Royal London and St Barts sites, informing department leads of vacancies and swaps
- Plan teaching programme according to curriculum, liaising with consultants and trainers to fill teaching slots and book rooms
- Monitor attendance for teaching sending regular reports to Training Programme Director and assisting with investigating non-attendance.
- Monitor teaching feedback and work towards quality improvement of the delivered programme
- Assign Educational & Clinical Supervisors t for the monitoring and support of training progress and referral of trainees in difficulty
- Organise and take minutes for the quarterly Local Faculty Group and manage actions arising from meetings
- Support Training Programme Director (TPDs) in the organisation of Annual Review of Competency Progression (ARCP) including panel members and trainee appointments
- Maintain up to date records and contact details of clinical and educational supervisors for each post and post holder
- Act as first point of contact for trainee issues and queries referring to TPD where necessary
Dental Programmes Support
- Organise Dental Core Training (DCT) Teaching programme liaising with the Deputy Director of Dental Education (DDDE) and relevant speakers, booking rooms and informing trainees.
- Support the DCT Local Faculty Group (LFG) and other Dental Specialty LFGs where needed.
- Organise the week-long DCT Local Induction with the DDDE.
Course Delivery
- Agree dates with external course facilitators.
- Arrange venues and update communications for advertisement in line with trust branding guidelines.
- Advertise courses widely through Induction, Local Faculty Groups, Mess, Medical Education Committees and Trainee Forums.
- Using the course booking system manage delegate applications and queries. Prioritise applications where necessary using set criteria.
- Collect and analyse feedback for the continuous development of programme content and delivery
Arrange and plan multi-agency events
- Manage the programme for monthly Junior Doctor Induction; arrange and confirm speakers, liaise with departments such as HR & Registration Authority regarding event logistics, invite new starters, answer queries and liaise with external companies and suppliers.
- Coordinate facilitators at induction ensuring smooth and efficient running of the programme.
- Liaise with the other site medical education teams regarding the order of the day and cross site support required
- Ensure evaluation forms are handed out and sent electronic to provide a range of formats for feedback on the induction
- To provide a summary of the feedback to use for the continuous development and compliance of the Induction programme.
- Provide a report on DNA and Walk-ins for Medical Staffing to investigate the issues
- Monitor attendance of new starters and report non-attendance to site Medical Education Managers for the purposes of Statutory and Mandatory training compliance in accordance with NHS policy.
- Update systems to record statutory and mandatory training compliance for all Junior Doctors at Barts Health.
Information Systems
- Create and manage posts for Trainees on e-portfolio
- Use Trainee Information Systems data to create reports for quality management and training purposes
- Produce reports for Medical Education Manager on a regular basis for presentation at Senior Management meetings
- Attend training and train other Medical Education staff on the use of information systems and liaise with external suppliers regarding updates
- Maintain and update mailing lists and databases of all medical staff at the Royal London Hospital
Organising and Attending Meetings
- Organise & take minutes at the monthly Doctors Induction Working Group meeting.
- Organise and take minutes at the Less than Full time and Supported Return to Training (SuppoRTT) Forums.
- Take and type notes at meetings as designated.
Communication and Liaison
- Type and process correspondence, reports, letters and other document as requested using the current IT computer packages.
- Build effective relationships with all service users.
Medical Education Team Support
- Provide cover for annual and sick leave and other absence to medical education team(s)
- Provide admin support to the Medical Education Manager, the Director of Medical Education, the TPD and Postgraduate Programmes Coordinator as directed
- Update the internet and intranet pages as necessary
- Provide admin support for ad hoc visits and events, e.g., Quality visits and Final Year student exams (OSCEs).
The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.
The post holder might be required to work across the Trust at any time throughout the duration of his/her contract, which may entail travel and working at different hospital.
If you would like to discuss this post, please contact vaishalijoshi@nhs.net
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Job description
Job responsibilities
Postgraduate Training Programmes
- Work closely with the Training Programme Director to manage Training rotations for the Royal London and St Barts sites, informing department leads of vacancies and swaps
- Plan teaching programme according to curriculum, liaising with consultants and trainers to fill teaching slots and book rooms
- Monitor attendance for teaching sending regular reports to Training Programme Director and assisting with investigating non-attendance.
- Monitor teaching feedback and work towards quality improvement of the delivered programme
- Assign Educational & Clinical Supervisors t for the monitoring and support of training progress and referral of trainees in difficulty
- Organise and take minutes for the quarterly Local Faculty Group and manage actions arising from meetings
- Support Training Programme Director (TPDs) in the organisation of Annual Review of Competency Progression (ARCP) including panel members and trainee appointments
- Maintain up to date records and contact details of clinical and educational supervisors for each post and post holder
- Act as first point of contact for trainee issues and queries referring to TPD where necessary
Dental Programmes Support
- Organise Dental Core Training (DCT) Teaching programme liaising with the Deputy Director of Dental Education (DDDE) and relevant speakers, booking rooms and informing trainees.
- Support the DCT Local Faculty Group (LFG) and other Dental Specialty LFGs where needed.
- Organise the week-long DCT Local Induction with the DDDE.
Course Delivery
- Agree dates with external course facilitators.
- Arrange venues and update communications for advertisement in line with trust branding guidelines.
- Advertise courses widely through Induction, Local Faculty Groups, Mess, Medical Education Committees and Trainee Forums.
- Using the course booking system manage delegate applications and queries. Prioritise applications where necessary using set criteria.
- Collect and analyse feedback for the continuous development of programme content and delivery
Arrange and plan multi-agency events
- Manage the programme for monthly Junior Doctor Induction; arrange and confirm speakers, liaise with departments such as HR & Registration Authority regarding event logistics, invite new starters, answer queries and liaise with external companies and suppliers.
- Coordinate facilitators at induction ensuring smooth and efficient running of the programme.
- Liaise with the other site medical education teams regarding the order of the day and cross site support required
- Ensure evaluation forms are handed out and sent electronic to provide a range of formats for feedback on the induction
- To provide a summary of the feedback to use for the continuous development and compliance of the Induction programme.
- Provide a report on DNA and Walk-ins for Medical Staffing to investigate the issues
- Monitor attendance of new starters and report non-attendance to site Medical Education Managers for the purposes of Statutory and Mandatory training compliance in accordance with NHS policy.
- Update systems to record statutory and mandatory training compliance for all Junior Doctors at Barts Health.
Information Systems
- Create and manage posts for Trainees on e-portfolio
- Use Trainee Information Systems data to create reports for quality management and training purposes
- Produce reports for Medical Education Manager on a regular basis for presentation at Senior Management meetings
- Attend training and train other Medical Education staff on the use of information systems and liaise with external suppliers regarding updates
- Maintain and update mailing lists and databases of all medical staff at the Royal London Hospital
Organising and Attending Meetings
- Organise & take minutes at the monthly Doctors Induction Working Group meeting.
- Organise and take minutes at the Less than Full time and Supported Return to Training (SuppoRTT) Forums.
- Take and type notes at meetings as designated.
Communication and Liaison
- Type and process correspondence, reports, letters and other document as requested using the current IT computer packages.
- Build effective relationships with all service users.
Medical Education Team Support
- Provide cover for annual and sick leave and other absence to medical education team(s)
- Provide admin support to the Medical Education Manager, the Director of Medical Education, the TPD and Postgraduate Programmes Coordinator as directed
- Update the internet and intranet pages as necessary
- Provide admin support for ad hoc visits and events, e.g., Quality visits and Final Year student exams (OSCEs).
The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the post holder.
The post holder might be required to work across the Trust at any time throughout the duration of his/her contract, which may entail travel and working at different hospital.
If you would like to discuss this post, please contact vaishalijoshi@nhs.net
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
Person Specification
Experience
Essential
- Experience of working in the NHS
- Minimum of 2 years' experience working with business software applications such as Oracle
- Experience taking and transcribing notes of meetings
- Experience working with large, complex database systems such as Intrepid
- Analysing complex data to formulate into reports
- Experience of working in a busy office administration environment
- Working autonomously and organising own workload
- Working as part of a team
Desirable
- Experience of Medical Education
- Experience working with medical education software application such as E-portfolio
- Advanced use of excel including use of pivot tables and VLOOKUP
Knowledge
Essential
- Advanced IT & Database knowledge
Desirable
- Knowledge of Medical Education & it's function
Qualifications
Essential
- GCSE in English and Maths (A-C grade) or equivalent
- Educated to A level standard or equivalent
- NVQ or equivalent in Administration
Skills
Essential
- Competent at using MS Office
- Excellent customer service skills including skills in having challenging conversations
- Ability to contribute to team development and partnership working
- Ability to multi-task and stay calm in challenging situations
- Ability to prioritise workload and meet deadlines using initiative and problem solving skills.
- Build effective relationships with all service users
- Friendly, flexible and enthusiastic manner
Desirable
- Able to exercise good judgment when dealing with trainee doctors
Other
Essential
- Positively promote learning and development and continuing education for all.
Desirable
- To be able to work across all Trust sites
Person Specification
Experience
Essential
- Experience of working in the NHS
- Minimum of 2 years' experience working with business software applications such as Oracle
- Experience taking and transcribing notes of meetings
- Experience working with large, complex database systems such as Intrepid
- Analysing complex data to formulate into reports
- Experience of working in a busy office administration environment
- Working autonomously and organising own workload
- Working as part of a team
Desirable
- Experience of Medical Education
- Experience working with medical education software application such as E-portfolio
- Advanced use of excel including use of pivot tables and VLOOKUP
Knowledge
Essential
- Advanced IT & Database knowledge
Desirable
- Knowledge of Medical Education & it's function
Qualifications
Essential
- GCSE in English and Maths (A-C grade) or equivalent
- Educated to A level standard or equivalent
- NVQ or equivalent in Administration
Skills
Essential
- Competent at using MS Office
- Excellent customer service skills including skills in having challenging conversations
- Ability to contribute to team development and partnership working
- Ability to multi-task and stay calm in challenging situations
- Ability to prioritise workload and meet deadlines using initiative and problem solving skills.
- Build effective relationships with all service users
- Friendly, flexible and enthusiastic manner
Desirable
- Able to exercise good judgment when dealing with trainee doctors
Other
Essential
- Positively promote learning and development and continuing education for all.
Desirable
- To be able to work across all Trust sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
