Job summary
An exciting opportunity has arisen for a driven administrator to join our busy people team to provide HR operational support for St Bartholomew's Hospital. You will have a strong background in administration, with relevant experience in a HR function, excellent attention to detail and an understanding of the importance of accurate record keeping.
You will also be looking to develop your HR operational knowledge further. This would be an excellent development opportunity for someone who is looking to broaden their experience in a HR generalist role.
Main duties of the job
You will work alongside a small team of HR Business Partners, HR Manager and Senior HR Advisors providing a comprehensive, high quality and responsive HR administration support to managers and staff within the hospital. The team work flexibly from home and office on a 50% split.
You will be the first point of contact for the team and be able to offer basic advice on terms and conditions, HR policies and processes as well as signposting and escalating complex queries and preparing and disseminating reports on sickness, turnover, vacancies, honorary contracts, fixed term contracts, pay allowance and progression information, overpayments, NMC/GMC reminders, and employee relation cases.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
You will be expected to process maternity/paternity/shared adoption documents for employees and collect MATB1 forms. Visa records will need to be kept up to date, employees share code and BRP card will need to be uploaded once carrying out the ID check. You will be expected to check the panels on R2R forms and send over to HR for approval. You will be responsible for arranging the New Starter Induction event each month and sending the invite out for this.
You will be responsible for the day to day running and delivery of HR administration, including workforce information and compliance.
You will develop and maintain good relationships and communication with the outsourced payroll service and liaise with managers and staff to resolve any pay issues proactively and in a timely manner.
This role is based in 1 St Martins Le Grand, which is located opposite to the main St Bartholomews Hospital site.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Job description
Job responsibilities
You will be expected to process maternity/paternity/shared adoption documents for employees and collect MATB1 forms. Visa records will need to be kept up to date, employees share code and BRP card will need to be uploaded once carrying out the ID check. You will be expected to check the panels on R2R forms and send over to HR for approval. You will be responsible for arranging the New Starter Induction event each month and sending the invite out for this.
You will be responsible for the day to day running and delivery of HR administration, including workforce information and compliance.
You will develop and maintain good relationships and communication with the outsourced payroll service and liaise with managers and staff to resolve any pay issues proactively and in a timely manner.
This role is based in 1 St Martins Le Grand, which is located opposite to the main St Bartholomews Hospital site.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Person Specification
Experience
Essential
- Experience of autonomous, unsupervised administration work in a busy office environment
- Proven experience in a complex administration function where confidentiality is essential
- Relevant experience in an operational HR function
- Experience of providing advice to managers on HR policies
- Experience of taking minutes of meetings and hearings
Desirable
- Generalist HR experience demonstrating competence across the range of HR functions.
- Track record of providing specialist HR administration to services and managers in a multi-disciplinary team environment
- Experience of working as an HR Administrator in the public sector or in a large complex organisation with union recognition
- Experience of a computerised personnel system, preferably ESR
Skills
Essential
- Effective written and oral communication skills for a variety of formal and informal purposes
- Ability to cope with frequent distressing and emotional circumstances
- Able to influence and negotiate and persuade regarding sensitive issues
- Ability to cope with unpredictable and intense situations
- Able to input data and manipulate data
- Ability to use Microsoft Office to a minimum intermediate level
- Ability to work with unpredictable situations and under pressure and to tight deadlines with frequent interruptions
- Ability to self-manage and prioritise conflicting demands
- Proven effective problem solving ability
Desirable
- Powerpoint and presentation skills
- Advanced excel skills
Knowledge
Essential
- Knowledge of key current People issues in and the ability to interpret and apply the knowledge to operationalize People strategy.
- Knowledge of key current People issues in and the ability to interpret and apply the knowledge to operationalize People strategy.
- Current excellent knowledge of employment legislation, case law and good HR practice
Desirable
- An understanding of NHS workforce strategy and NHS policy
Qualifications
Essential
- Certification in Human Resource Practice - CIPD Foundation qualification in HR (Level 3) or equivalent qualification or equivalent level of knowledge/experience or working towards
- Educated to 'A' Level standard or equivalent
Person Specification
Experience
Essential
- Experience of autonomous, unsupervised administration work in a busy office environment
- Proven experience in a complex administration function where confidentiality is essential
- Relevant experience in an operational HR function
- Experience of providing advice to managers on HR policies
- Experience of taking minutes of meetings and hearings
Desirable
- Generalist HR experience demonstrating competence across the range of HR functions.
- Track record of providing specialist HR administration to services and managers in a multi-disciplinary team environment
- Experience of working as an HR Administrator in the public sector or in a large complex organisation with union recognition
- Experience of a computerised personnel system, preferably ESR
Skills
Essential
- Effective written and oral communication skills for a variety of formal and informal purposes
- Ability to cope with frequent distressing and emotional circumstances
- Able to influence and negotiate and persuade regarding sensitive issues
- Ability to cope with unpredictable and intense situations
- Able to input data and manipulate data
- Ability to use Microsoft Office to a minimum intermediate level
- Ability to work with unpredictable situations and under pressure and to tight deadlines with frequent interruptions
- Ability to self-manage and prioritise conflicting demands
- Proven effective problem solving ability
Desirable
- Powerpoint and presentation skills
- Advanced excel skills
Knowledge
Essential
- Knowledge of key current People issues in and the ability to interpret and apply the knowledge to operationalize People strategy.
- Knowledge of key current People issues in and the ability to interpret and apply the knowledge to operationalize People strategy.
- Current excellent knowledge of employment legislation, case law and good HR practice
Desirable
- An understanding of NHS workforce strategy and NHS policy
Qualifications
Essential
- Certification in Human Resource Practice - CIPD Foundation qualification in HR (Level 3) or equivalent qualification or equivalent level of knowledge/experience or working towards
- Educated to 'A' Level standard or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
