Job summary
An exciting opportunity has arisen for an experienced Co-ordinator to join the Doctors in Training Team (Medical Recruitment, HEE junior doctors) at Barts Health NHS Trust. We are expanding the current team, and this is a new permeant post. We are looking for a well-organised, proactive team player with excellent customer service and communication skills, who can work well under pressure whilst adhering to procedures and deadlines and who thrives in a fast paced and constantly changing environment.
The successful candidate will ideally have a background in either Recruitment or Human Resources, will help provide a comprehensive service, covering the full range of matters, both internal and external to meet the service needs in an effective and professional manner as well as assisting in other operational HR requirements.
Main duties of the job
The role will include supporting managers and prospective employees in all aspects of the recruitment process. The applicant will have good customer service skills specifically related to Doctors in Training. Tasks including issuing offer letters, work schedules, contracts of employment, completing ID checks, pay queries, parental leave applications and queries, visas queries, interpretation of policies and procedures. The candidate will need to have a high level of interpersonal skills and the confidence to communicate with staff at all levels within the organisation.
Please contact Stefano Falchi on 07729 123240or Stefano.Falchi@nhs.net for more information
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Job description
Job responsibilities
Administer the full recruitment process of Doctors in Training for the Trust
Delivery of a customer focused, high quality, professional service, in line with Trust policy, legal requirements and to agreed key performance indicators
Undertake recruitment activity in accordance with relevant operational processes and procedures
Undertake pre-employment meetings with candidates, supporting them with the completion of their new starter paperwork and completing appropriate checks and verification of identification and right to work documents in line with Trust policy and legal requirements
Advising recruiting managers of any considerations they may need to make for new recruits in response to information disclosed throughout the recruitment process including reasonable adjustments, criminal disclosures, professional registrations, work permits
Provide guidance and support to candidates and Manager throughout the recruitment process
Provide guidance and support to all the Doctors in Training employed by the Trust, promptly addressing any work-related query they might have
Administration of recruitment for Doctors In Training as directed by the Senior Recruitment Advisors and Recruitment Team Leaders
Maintain the accuracy and integrity of data on Trust Recruitment and Workforce Systems for own workloads
Support Recruitment Advisors at on-site Recruitment Clinics/Induction
Act as a fully engaged member of the Recruitment Services team, supporting colleagues as necessary
Participate in the planning and delivery of recruitment events including Trust based open days and national recruitment fairs
Deputise for Recruitment Advisors as required
Be a visible role model for the Trusts values and behaviours
The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the postholder.
The post holder might be required to work across the Trust at any time throughout the duration of his/her contract, which may entail travel and working at different hospital.
Job description
Job responsibilities
Administer the full recruitment process of Doctors in Training for the Trust
Delivery of a customer focused, high quality, professional service, in line with Trust policy, legal requirements and to agreed key performance indicators
Undertake recruitment activity in accordance with relevant operational processes and procedures
Undertake pre-employment meetings with candidates, supporting them with the completion of their new starter paperwork and completing appropriate checks and verification of identification and right to work documents in line with Trust policy and legal requirements
Advising recruiting managers of any considerations they may need to make for new recruits in response to information disclosed throughout the recruitment process including reasonable adjustments, criminal disclosures, professional registrations, work permits
Provide guidance and support to candidates and Manager throughout the recruitment process
Provide guidance and support to all the Doctors in Training employed by the Trust, promptly addressing any work-related query they might have
Administration of recruitment for Doctors In Training as directed by the Senior Recruitment Advisors and Recruitment Team Leaders
Maintain the accuracy and integrity of data on Trust Recruitment and Workforce Systems for own workloads
Support Recruitment Advisors at on-site Recruitment Clinics/Induction
Act as a fully engaged member of the Recruitment Services team, supporting colleagues as necessary
Participate in the planning and delivery of recruitment events including Trust based open days and national recruitment fairs
Deputise for Recruitment Advisors as required
Be a visible role model for the Trusts values and behaviours
The job description is not intended to be exhaustive and it is likely that duties may be altered from time to time in the light of changing circumstances and after consultation with the postholder.
The post holder might be required to work across the Trust at any time throughout the duration of his/her contract, which may entail travel and working at different hospital.
Person Specification
Qualifications and knowledge
Essential
- Educated to GCSE level or able to demonstrate equivalent relevant experience
Desirable
- Knowledge of employment legislation as relevant to recruitment, including UK immigration requirements
- Knowledge of recruitment practices and requirements
- Knowledge of NHS Terms and Conditions of employment
Experience
Essential
- Experience of working as part of a team
- Experience of completing administrative processes using electronic systems
- Previous experience within a customer focused, administrative environment
- Experience of providing professional support and guidance to customers/clients, or working in a customer service environment
Desirable
- Experience of working within a process driven, strongly governed environment
Skills
Essential
- Customer focused and able to adapt to meet customer requirements and expectations
- Ability to communicate effectively with a range of stakeholders including recruiting managers and candidates
- Able to think logically in relation to following processes and procedures
- Ability to organise own workload effectively in response to agreed timeframes for delivery
- Administrative skills - letter writing, advert writing, taking telephone calls, writing emails - to a high standard and accuracy
- Good attention to detail and accuracy
- Good interpersonal skills
- Good IT skills including use of word processing, spreadsheets, email and the internet
Specific requirements
Essential
- Able to travel effectively to all Trust sites
- Demonstrates WeCare values and behaviours
- Polite and professional approach
- Able to work effectively in a busy environment
Person Specification
Qualifications and knowledge
Essential
- Educated to GCSE level or able to demonstrate equivalent relevant experience
Desirable
- Knowledge of employment legislation as relevant to recruitment, including UK immigration requirements
- Knowledge of recruitment practices and requirements
- Knowledge of NHS Terms and Conditions of employment
Experience
Essential
- Experience of working as part of a team
- Experience of completing administrative processes using electronic systems
- Previous experience within a customer focused, administrative environment
- Experience of providing professional support and guidance to customers/clients, or working in a customer service environment
Desirable
- Experience of working within a process driven, strongly governed environment
Skills
Essential
- Customer focused and able to adapt to meet customer requirements and expectations
- Ability to communicate effectively with a range of stakeholders including recruiting managers and candidates
- Able to think logically in relation to following processes and procedures
- Ability to organise own workload effectively in response to agreed timeframes for delivery
- Administrative skills - letter writing, advert writing, taking telephone calls, writing emails - to a high standard and accuracy
- Good attention to detail and accuracy
- Good interpersonal skills
- Good IT skills including use of word processing, spreadsheets, email and the internet
Specific requirements
Essential
- Able to travel effectively to all Trust sites
- Demonstrates WeCare values and behaviours
- Polite and professional approach
- Able to work effectively in a busy environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
