Job summary
An exciting new opportunity has arisen at Barts Health NHS Trust! With the Elizabeth line now open travelling to the Royal London Hospital has never been easier.
We are therefore seeking an enthusiastic and dynamic member of staff to join our new and growing team in Medical and Dental Education at the Royal London Hospital in Whitechapel, London.
The post holder will support the Medical and Dental Education Senior Management team in the smooth and efficient running of Medical and Dental Education at Bart's Health NHS Trust
The post holder will be responsible for working with colleagues across the Medical and Dental Education Team to coordinate and support meetings and projects and ensuring processes are followed and deadlines are met in a collaborative and cohesive way.
Main duties of the job
The Bart's Health NHS Trust has a large medical and dental workforce, and the Medical and Dental Education Department has overall responsibility for ensuring the delivery and quality of training Postgraduate and Foundation Trainee Doctors and Dentists as well as Undergraduate Medical Students.
The post holder will support the Medical and Dental Education Senior Management team in the smooth and efficient running of Medical and Dental Education at Bart's Health NHS Hospital.
This will include supporting the team across all areas including, but not restricted to, supporting administrative responsibilities for, the Associate Director of Medical and Dental Education, the Postgraduate Medical and Dental Education Leads, the Undergraduate Medical and Dental Education Lead, the Finance and NHS Education Contract Lead and the Associate Director, Human Resources, Education Academy including HR and project work.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Medical and Dental Education Team
- To work closely with the Medical and Dental Education Senior Team to provide administrative and project support,
- To work closely with the Medical and Dental Education Managers across the sites in the running of the site offices including covering for any annual leave/absence.
- To develop, and keep up to date relevant information for local Induction for Medical and Dental Education staff, including organisation charts, photos, and documentation
- To arrange and coordinate the local and trust wide Medical and Dental Education Team meetings and away days and associated events
- To maintain Human Resource information as directed by the Associate Director for HR
Project Support
- To provide admin support for Medical and Dental Education projects as directed by the Medical Education Senior team and the Associate Director for HR for the Education Academy
Course Delivery
- To organise Training programmes for the Medical and Dental Education department, liaising with other members of the team as appropriate and advising relevant speakers, booking rooms and informing
- To collect and analyse feedback for the continuous development of programme content and delivery
- To organise and distribute catering
Information Systems
- Input and manage data on our Trust systems
- Use Information Systems data to create reports for quality management and training purposes
- Attend training on the use of information systems and liaise with external suppliers regarding updates
- Maintain and update mailing lists and databases of all members of the Medical and Dental Education team
- Update the Internet and intranet pages as necessary for Medical and Dental Educatio
Organising and Attending Meetings
- Organise & take minutes at meetings.
- Take and type notes at meetings as
- Printing of papers for meetings
Job description
Job responsibilities
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Medical and Dental Education Team
- To work closely with the Medical and Dental Education Senior Team to provide administrative and project support,
- To work closely with the Medical and Dental Education Managers across the sites in the running of the site offices including covering for any annual leave/absence.
- To develop, and keep up to date relevant information for local Induction for Medical and Dental Education staff, including organisation charts, photos, and documentation
- To arrange and coordinate the local and trust wide Medical and Dental Education Team meetings and away days and associated events
- To maintain Human Resource information as directed by the Associate Director for HR
Project Support
- To provide admin support for Medical and Dental Education projects as directed by the Medical Education Senior team and the Associate Director for HR for the Education Academy
Course Delivery
- To organise Training programmes for the Medical and Dental Education department, liaising with other members of the team as appropriate and advising relevant speakers, booking rooms and informing
- To collect and analyse feedback for the continuous development of programme content and delivery
- To organise and distribute catering
Information Systems
- Input and manage data on our Trust systems
- Use Information Systems data to create reports for quality management and training purposes
- Attend training on the use of information systems and liaise with external suppliers regarding updates
- Maintain and update mailing lists and databases of all members of the Medical and Dental Education team
- Update the Internet and intranet pages as necessary for Medical and Dental Educatio
Organising and Attending Meetings
- Organise & take minutes at meetings.
- Take and type notes at meetings as
- Printing of papers for meetings
Person Specification
Experience
Essential
- Experience of working in the NHS
- Minimum of 2 years' experience working with business software applications such as Oracle
- Experience taking and transcribing notes of meetings.
- Experience working with large, complex database systems such as Intrepid
- Analysing complex data to formulate into reports
- Experience of working in a busy office administration environment
- Working autonomously and organising own workload
- Working as part of a team
Desirable
- Experience of Medical Education
- Experience working with medical education software application such as E-portfolio
- Advanced use of excel including use of pivot tables and VLOOKUP
Skills
Essential
- Competent at using MS Office
- Excellent customer service skills including skills in having challenging conversations
- Ability to contribute to team development and partnership working
- Ability to multi-task and stay calm in challenging situations
- Ability to prioritise workload and meet deadlines using initiative and problem solving skills.
- Build effective relationships with all service users
- Friendly, flexible and enthusiastic manner
Desirable
- Able to exercise good judgment when dealing with trainee doctors
Knowledge
Essential
- Advanced IT & Database knowledge
Desirable
- Knowledge of Medical Education & it's function
Qualifications
Essential
- GCSE in English and Maths (A-C grade) or equivalent
- Educated to A level standard or equivalent
- NVQ or equivalent in Administration
Other
Essential
- Positively promote learning and development and continuing education for all.
- To sufficiently perform the duties of the post with any aids and adaptations
Desirable
- To be able to work across all Trust sites
Person Specification
Experience
Essential
- Experience of working in the NHS
- Minimum of 2 years' experience working with business software applications such as Oracle
- Experience taking and transcribing notes of meetings.
- Experience working with large, complex database systems such as Intrepid
- Analysing complex data to formulate into reports
- Experience of working in a busy office administration environment
- Working autonomously and organising own workload
- Working as part of a team
Desirable
- Experience of Medical Education
- Experience working with medical education software application such as E-portfolio
- Advanced use of excel including use of pivot tables and VLOOKUP
Skills
Essential
- Competent at using MS Office
- Excellent customer service skills including skills in having challenging conversations
- Ability to contribute to team development and partnership working
- Ability to multi-task and stay calm in challenging situations
- Ability to prioritise workload and meet deadlines using initiative and problem solving skills.
- Build effective relationships with all service users
- Friendly, flexible and enthusiastic manner
Desirable
- Able to exercise good judgment when dealing with trainee doctors
Knowledge
Essential
- Advanced IT & Database knowledge
Desirable
- Knowledge of Medical Education & it's function
Qualifications
Essential
- GCSE in English and Maths (A-C grade) or equivalent
- Educated to A level standard or equivalent
- NVQ or equivalent in Administration
Other
Essential
- Positively promote learning and development and continuing education for all.
- To sufficiently perform the duties of the post with any aids and adaptations
Desirable
- To be able to work across all Trust sites
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
