Job summary
This role available as 3 separate fixed term posts to run until 30/09/2024
The National Institute for Health Research (NIHR) is funded through the Department of Health to improve the health and wealth of the nation through research. Since its establishment in April 2006, the NIHR has transformed research in the NHS. It has increased the volume of applied health research for the benefit of patients and the public, driven faster translation of basic science discoveries into tangible benefits for patients and the economy, and developed and supported the people who conduct and contribute to applied health research.
The NIHR Clinical Research Network (CRN) is the clinical research delivery arm of the NHS in England. The NIHR CRN is led by a national Coordinating Centre (CC) and operates through 15 Local Clinical Research Networks (LCRNs). These local Networks drive clinical research delivery performance across the locality, and champion the role of clinical research in the NHS at every level.
Research Administration Coordinators play a key facilitating and coordinating role in developing the portfolio of NIHR CRN studies across the North Thames region. They act as a link between investigators, the Research Delivery staff and Research & Development Teams at the partner NHS Trusts, to ensure that new and on-going NIHR CRN Portfolio research is planned, set-up and managed to the highest standards, in a timely manner and to agreed levels of patient recruitment.
Main duties of the job
The role focuses on working with the Senior Management Team and investigators to:
- Assist as necessary in reviewing the NIHR CRN portfolio for new research opportunities.
- Engage with sponsors/stakeholders from a study set up and delivery perspective.
- Identify and escalate any potential barriers to participant recruitment.
- Assess studies for feasibility in a timely fashion at all potential sites within the CRN boundaries and ensure appropriate recruitment targets are agreed with the local research delivery teams, the CRN and sponsor so that wherever possible the studies deliver to these targets.
The CRN has a core team who deliver the Study Support Service (SSS) to the whole CRN North Thames (NT) Divisional structure. There is an expectation for staff to provide cross-cover and support Divisions, study support service and industry flexibly according to need. The post-holder will assist the senior management team to work closely with the Research Specialty Leads and core teams to ensure that the available national portfolio of clinical studies is reviewed and considered for delivery within the CRN NT region. They will provide input into the overall processes of the CRN ensuring that the core team functions in a consistent and collaborative manner, ensuring that required study activities are coordinated and performance managed effectively across sites within the CRN.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
It is expected that the Research Administration Coordinator will travel to partner organisations within the CRN to assist in the conduct of their duties, as required by specific partner organisations
1. Professional Responsibilities Communicate with a range of people daily some of whom may have communication barriers. Take a proactive role in producing accurate and complete records of activities and communications consistent with legislation, protocols, policies, and procedures.
2. General Office Administration Arrange, attend and record minutes from relevant local, regional and national meetings. Receive incoming correspondence and handle in an appropriate manner. Act as a resource for general administrative functions within the CRN.
3. Research Management Input study data in the correct format and manner onto relevant systems including the Local Portfolio Management System - EDGE. Maintain the integrity of research information using agreed methods and procedures. Responsible for the team email inbox and acting as first point of contact for telephone enquiries from all stakeholders. Monitor IT systems for actions to be taken and communicating these to the relevant individuals within the CRN, updating local IT systems to monitor performance and liaising with other core teams and local R&D staff to establish reasons for any delays to set up or recruitment, bringing these to the attention of senior central staff. Manage and update the distribution mailing list. Upload documentation to the CPMS / EDGE document repository relevant to a study ensuring correct and appropriate classification and communicating this to relevant parties. Support the local delivery of the CRN study support service including completion of aspects of site identification, site feasibility, study set up and performance monitoring. Assist with the distribution and collation of expressions of interest for new studies and the feasibility assessment process. Manipulate complex data and create reports for meetings using various data platforms.
4. Industry Work closely with the Industry Operations Manager and Senior Industry Officer to distribute commercial related tasks. Maintain an effective monitoring system to ensure tasks are completed in line with pre-defined deadlines. Liaise with national CC on collation of industry related activity/information/metrics. Work closely with divisional Research Portfolio Officers, Senior Research Portfolio Officers and RDMs to ensure effective and coherent information management.
5. Educational and Professional Development Exercise professional accountability and responsibility in changing environments across professional boundaries. Proactive in ongoing training and development by identifying personal and education needs which are essential for fulfilling the role to maximum effect and with a view to contributing to the development of research within the CRN.
6. Risk and Governance Management The post holder is required to familiarise him/herself with and comply with the Trusts policies and procedures. The post holder must always ensure that GCP guidelines and regulatory and ethical requirements are maintained and that Research Governance Standards are adhered to. The post holder must always respect patient confidentiality and in particular the confidentiality of electronically stored personal data in line with the requirements of the Data Protection Act (1998), the General Data Protection Regulation (2018) and Freedom of Information Act (FOI) (1997). Monitor work areas and practices and ensure that they are safe and free from hazards, conform to health safety and security legislation, policies and procedures.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Job description
Job responsibilities
It is expected that the Research Administration Coordinator will travel to partner organisations within the CRN to assist in the conduct of their duties, as required by specific partner organisations
1. Professional Responsibilities Communicate with a range of people daily some of whom may have communication barriers. Take a proactive role in producing accurate and complete records of activities and communications consistent with legislation, protocols, policies, and procedures.
2. General Office Administration Arrange, attend and record minutes from relevant local, regional and national meetings. Receive incoming correspondence and handle in an appropriate manner. Act as a resource for general administrative functions within the CRN.
3. Research Management Input study data in the correct format and manner onto relevant systems including the Local Portfolio Management System - EDGE. Maintain the integrity of research information using agreed methods and procedures. Responsible for the team email inbox and acting as first point of contact for telephone enquiries from all stakeholders. Monitor IT systems for actions to be taken and communicating these to the relevant individuals within the CRN, updating local IT systems to monitor performance and liaising with other core teams and local R&D staff to establish reasons for any delays to set up or recruitment, bringing these to the attention of senior central staff. Manage and update the distribution mailing list. Upload documentation to the CPMS / EDGE document repository relevant to a study ensuring correct and appropriate classification and communicating this to relevant parties. Support the local delivery of the CRN study support service including completion of aspects of site identification, site feasibility, study set up and performance monitoring. Assist with the distribution and collation of expressions of interest for new studies and the feasibility assessment process. Manipulate complex data and create reports for meetings using various data platforms.
4. Industry Work closely with the Industry Operations Manager and Senior Industry Officer to distribute commercial related tasks. Maintain an effective monitoring system to ensure tasks are completed in line with pre-defined deadlines. Liaise with national CC on collation of industry related activity/information/metrics. Work closely with divisional Research Portfolio Officers, Senior Research Portfolio Officers and RDMs to ensure effective and coherent information management.
5. Educational and Professional Development Exercise professional accountability and responsibility in changing environments across professional boundaries. Proactive in ongoing training and development by identifying personal and education needs which are essential for fulfilling the role to maximum effect and with a view to contributing to the development of research within the CRN.
6. Risk and Governance Management The post holder is required to familiarise him/herself with and comply with the Trusts policies and procedures. The post holder must always ensure that GCP guidelines and regulatory and ethical requirements are maintained and that Research Governance Standards are adhered to. The post holder must always respect patient confidentiality and in particular the confidentiality of electronically stored personal data in line with the requirements of the Data Protection Act (1998), the General Data Protection Regulation (2018) and Freedom of Information Act (FOI) (1997). Monitor work areas and practices and ensure that they are safe and free from hazards, conform to health safety and security legislation, policies and procedures.
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.
We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager.
Person Specification
Qualifications
Essential
- -Degree or equivalent level experience in a relevant subject (science, health related
- -GCSE (grade c or above) in English and Mathematics
Desirable
- -Training in clinical research or related field
Experience
Essential
- -Previous research administrative experience
- -Experience of working in clinical research in the NHS, University or commercial health research sector
Desirable
- -Experience of report writing
Knowledge
Essential
- -Understanding of Research Governance in the NHS
- -Detailed operational knowledge of the rules, legislation, regulation, and practical implications surrounding clinical research governance including: The Research Governance Framework, The EU Directive on Clinical Trials (and resultant UK Statutory Instruments), ICH-GCP, The Data Protection Act, The Human Tissue Act, The Mental Capacity Act, The Health & Safety at Work (etc.) Act, The Freedom of Information Act and other related requirements
Desirable
- -Understanding of medical/clinical terminology
Skills
Essential
- -Ability to communicate clearly and effectively (written and verbal) with a wide range of people, and to build credibility quickly
- -Mature and sound judgement, with ability to solve problems and apply rules firmly but with discretion
- -Ability to use IT systems, with good working knowledge of Microsoft Office systems, and databases
- -Methodical approach to work with good organisational skills
- -Ability to build productive alliances and relationships
- -Initiative and drive to achieve results
- -Attention to detail and conscientious
- -Ability to work under pressure and to deadlines
- -Ability to deal with conflict and resistance to change
- -Ability to comply with appropriate Health and Safety legislation
Desirable
- -Ability to analyse and appraise complex information from multiple sources, and to reach accurate assessments
Other
Essential
- -Enthusiastic and self-motivated
- -Facilitative, patient, and helpful
- -Flexible and adaptable approach
- -Demonstrable performance focused and results driven approach
- -Willingness to travel
Person Specification
Qualifications
Essential
- -Degree or equivalent level experience in a relevant subject (science, health related
- -GCSE (grade c or above) in English and Mathematics
Desirable
- -Training in clinical research or related field
Experience
Essential
- -Previous research administrative experience
- -Experience of working in clinical research in the NHS, University or commercial health research sector
Desirable
- -Experience of report writing
Knowledge
Essential
- -Understanding of Research Governance in the NHS
- -Detailed operational knowledge of the rules, legislation, regulation, and practical implications surrounding clinical research governance including: The Research Governance Framework, The EU Directive on Clinical Trials (and resultant UK Statutory Instruments), ICH-GCP, The Data Protection Act, The Human Tissue Act, The Mental Capacity Act, The Health & Safety at Work (etc.) Act, The Freedom of Information Act and other related requirements
Desirable
- -Understanding of medical/clinical terminology
Skills
Essential
- -Ability to communicate clearly and effectively (written and verbal) with a wide range of people, and to build credibility quickly
- -Mature and sound judgement, with ability to solve problems and apply rules firmly but with discretion
- -Ability to use IT systems, with good working knowledge of Microsoft Office systems, and databases
- -Methodical approach to work with good organisational skills
- -Ability to build productive alliances and relationships
- -Initiative and drive to achieve results
- -Attention to detail and conscientious
- -Ability to work under pressure and to deadlines
- -Ability to deal with conflict and resistance to change
- -Ability to comply with appropriate Health and Safety legislation
Desirable
- -Ability to analyse and appraise complex information from multiple sources, and to reach accurate assessments
Other
Essential
- -Enthusiastic and self-motivated
- -Facilitative, patient, and helpful
- -Flexible and adaptable approach
- -Demonstrable performance focused and results driven approach
- -Willingness to travel
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
