Job summary
This is a fantastic opportunity to join our thriving NHS Trust, working in the Joint Research Management Office, partnered with Queen Mary University of London, as part of the Barts Health R&D Finance team.
The post holder will work as part of the JRMO Barts Health R&D Finance team, responsible for all aspects of the North Thames Clinical Research Network (LCRN) and Research Capability Funding (RCF) finance administration, working with the various research teams/budget holders in the Trust and Queen Mary University (Academic Partner).
The post holder will support the LCRN Financial Accountant, R&D Deputy Senior Finance Manager and ultimately the R&D Director, in managing the allocation and distribution of annual LCRN and RCF income, providing periodic financial information and reports, to ensure that it is in line with the funder's terms and conditions.
The post holder will support the R&D Senior Finance Manager with any relating LCRN and RCF finance audits and ensuring that the Trust complies with funder's due diligence requirements.
The post holder will also be responsible for ESR administrative duties, supporting the R&D Deputy Senior Finance Manager by completing ESR change forms for all R&D staff. They will manage and reconcile monthly payroll reports across R&D to identify and correct payroll mismatches and variances.
Main duties of the job
LCRN & RCF
- To maintain strong and current working knowledge of NHS Financial Regulations and Trust finance procedures relating to allocation and distribution of LCRN and RCF income.
- To proactively lead on all aspects of financial administration for LCRN and RCF
- To prepare and complete all statutory financial returns, ensuring that work is completed in line with financial timescales and legal requirements, interpreting policy and guidance where necessary.
- To ensure that all LCRN and RCF transactions are recorded in a timely manner and in line with funders guidelines.
- To ensure accurate and timely financial information reports are sent to both budget holders and R&D Finance colleagues; and demonstrate transparency and financial accountability.
- To provide advice and guidance to researchers (budget holders) about their research project budgets, amendments to budgetary values and the virement of funds between budgets, including the resolution of financial issues.
- To develop and implement financial systems for forecasting, monitoring and administering LCRN and RCF income and expenditure.
- To support with LCRN and RCF both internal and external audits
R&D Payroll
- To complete ESR change forms for all R&D staff.
- To ensure sufficient funds are available before approving R&D posts on ESR.
- Manage monthly payroll reports across R&D and resolve any pay mismatches and variances for journal corrections and recoding.
About us
Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers.
The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.
Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.
We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.
Job description
Job responsibilities
LCRN & RCF
- Responsible for the overall financial oversight of the LCRN and RCF accounts segment of the Trusts general ledgers on the Oracle system, also working closely with Accounts Payable and Credit Control departments.
- Responsible for the budgetary management of LCRN and RCF funding allocation.
- Responsible for the timely production and distribution of high quality and accurate financial information reports for budget holders, JRMO Senior Managers and both external and internal stakeholders.
- To organise and prioritise their own workloads to meet set deadlines.
- To monitor their own outputs and ensure that all LCRN and RCF funding allocations are maintained and up to date.
- To develop and implement standard operating procedures in relation to the financial management of LCRN and RCF awarded to Barts Health.
- Ensuring that budget holders and departmental administrators are informed of and receive detailed breakdowns of LCRN and RCF budgets in a timely manner.
- To ensure effective and efficient conduct of LCRN and RCF year-end processes and assist in the financial preparation of the year end accounts.
- To provide expert advice and guidance to researchers, budget holders and non-financial managers about their LCRN and RCF income allocation budgets, amendments to budgetary values and the virement of funds between budgets, including the resolution of complex financial issues and staff salary recharges.
- Responsible for introducing, adapting and improving monitoring systems in all aspects of LCRN and RCF financial management, including design and formatting of financial monitoring spreadsheets and databases for specific purposes.
- To liaise when required, with external funders to discuss and resolve all financial queries, including reasons for delays in payment and other sensitive issues.
- To liaise with Human Resources to establish and advise on applicable grading for LCRN and RCF funded appointments with due regard to institutional employment policy and any special contractual terms and conditions of the funding body.
- To recommend authorisation of any research posts funded by LCRN and RCF, to be formally approved by the R&D Deputy Senior Finance Manager.
R&D Payroll
- To complete ESR change forms for all R&D staff, ensuring that sufficient funds are available before R&D posts are approved on ESR.
- To manage monthly payroll reports across R&D and resolve any pay mismatches and variances for journal corrections and recoding
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below
Job description
Job responsibilities
LCRN & RCF
- Responsible for the overall financial oversight of the LCRN and RCF accounts segment of the Trusts general ledgers on the Oracle system, also working closely with Accounts Payable and Credit Control departments.
- Responsible for the budgetary management of LCRN and RCF funding allocation.
- Responsible for the timely production and distribution of high quality and accurate financial information reports for budget holders, JRMO Senior Managers and both external and internal stakeholders.
- To organise and prioritise their own workloads to meet set deadlines.
- To monitor their own outputs and ensure that all LCRN and RCF funding allocations are maintained and up to date.
- To develop and implement standard operating procedures in relation to the financial management of LCRN and RCF awarded to Barts Health.
- Ensuring that budget holders and departmental administrators are informed of and receive detailed breakdowns of LCRN and RCF budgets in a timely manner.
- To ensure effective and efficient conduct of LCRN and RCF year-end processes and assist in the financial preparation of the year end accounts.
- To provide expert advice and guidance to researchers, budget holders and non-financial managers about their LCRN and RCF income allocation budgets, amendments to budgetary values and the virement of funds between budgets, including the resolution of complex financial issues and staff salary recharges.
- Responsible for introducing, adapting and improving monitoring systems in all aspects of LCRN and RCF financial management, including design and formatting of financial monitoring spreadsheets and databases for specific purposes.
- To liaise when required, with external funders to discuss and resolve all financial queries, including reasons for delays in payment and other sensitive issues.
- To liaise with Human Resources to establish and advise on applicable grading for LCRN and RCF funded appointments with due regard to institutional employment policy and any special contractual terms and conditions of the funding body.
- To recommend authorisation of any research posts funded by LCRN and RCF, to be formally approved by the R&D Deputy Senior Finance Manager.
R&D Payroll
- To complete ESR change forms for all R&D staff, ensuring that sufficient funds are available before R&D posts are approved on ESR.
- To manage monthly payroll reports across R&D and resolve any pay mismatches and variances for journal corrections and recoding
The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below
Person Specification
Qualifications & Knowledge
Essential
- Educated to degree level or equivalent in a financial or related subject
- Excellent written and oral communication skills
- Knowledge of business planning
- Excellent working knowledge of financial systems and accounting methodologies particularly those relating to project accounting
- Excellent IT skills with the ability to accurately create input and manipulate data plus develop reports and documents, using a range of software
Desirable
- Up to date knowledge of NHS/HEI working practices
Experience
Essential
- Minimum 3 years Financial Management experience
- Presenting financial information to non-financial managers
- Excellent experience of LCRN and RCF financial administration
- Ability to provide expert advice to budget holders on all aspects of LCRN and RCF finance administration
Desirable
- Previous NHS Finance experience
- Experience in a supervisory positioN
Skills
Essential
- Ability to deputise for the Senior Manager
- Ability to manage the control of budgets
- Able to work with non-finance managers and PIs (such as clinicians. research nurses)
- Excellent numerical, written, and verbal skills
- Ability to analyse, interpret and utilise complex information for reporting, forecasting, costing, and planning purposes
- Computer and financial modelling skills together with good analytical and problem solving skills
- Ability to work on own initiative in a challenging environment to ensure deadlines are met
- Attention to detail
- Commitment to manage diversity in needs of internal and external customers
Desirable
- Ability to motivate, develop, supervise, and train staff
Personal and people development
Essential
- Flexible and adaptable
- Experience of conducting staff appraisals
- Excellent interpersonal skills
- Professional approach
- Self-motivated
- Excellent analytical skills
- Proactive
- Team player
- Honesty and integrity
- Evidence of a commitment to personal development
- Creative and innovative Effective Staff Motivator
Communication
Essential
- Good interpersonal and team player skills
- Good networking skills, particularly in a large corporate environment
- Ability to work effectively with and influence all levels of sponsors and management
- Able to contribute both written and verbally to senior management on policy discussions
Specific Role Requirements
Essential
- Able to attend work regularly and conduct work at main and subsidiary sites
- Prepared to travel to meetings
- Sufficient to perform the duties of the post with any aids and adaptations
Person Specification
Qualifications & Knowledge
Essential
- Educated to degree level or equivalent in a financial or related subject
- Excellent written and oral communication skills
- Knowledge of business planning
- Excellent working knowledge of financial systems and accounting methodologies particularly those relating to project accounting
- Excellent IT skills with the ability to accurately create input and manipulate data plus develop reports and documents, using a range of software
Desirable
- Up to date knowledge of NHS/HEI working practices
Experience
Essential
- Minimum 3 years Financial Management experience
- Presenting financial information to non-financial managers
- Excellent experience of LCRN and RCF financial administration
- Ability to provide expert advice to budget holders on all aspects of LCRN and RCF finance administration
Desirable
- Previous NHS Finance experience
- Experience in a supervisory positioN
Skills
Essential
- Ability to deputise for the Senior Manager
- Ability to manage the control of budgets
- Able to work with non-finance managers and PIs (such as clinicians. research nurses)
- Excellent numerical, written, and verbal skills
- Ability to analyse, interpret and utilise complex information for reporting, forecasting, costing, and planning purposes
- Computer and financial modelling skills together with good analytical and problem solving skills
- Ability to work on own initiative in a challenging environment to ensure deadlines are met
- Attention to detail
- Commitment to manage diversity in needs of internal and external customers
Desirable
- Ability to motivate, develop, supervise, and train staff
Personal and people development
Essential
- Flexible and adaptable
- Experience of conducting staff appraisals
- Excellent interpersonal skills
- Professional approach
- Self-motivated
- Excellent analytical skills
- Proactive
- Team player
- Honesty and integrity
- Evidence of a commitment to personal development
- Creative and innovative Effective Staff Motivator
Communication
Essential
- Good interpersonal and team player skills
- Good networking skills, particularly in a large corporate environment
- Ability to work effectively with and influence all levels of sponsors and management
- Able to contribute both written and verbally to senior management on policy discussions
Specific Role Requirements
Essential
- Able to attend work regularly and conduct work at main and subsidiary sites
- Prepared to travel to meetings
- Sufficient to perform the duties of the post with any aids and adaptations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
