Job summary
An opportunity has arisen in the Human Resource directorate for a Medical Workforce Administrator.
Working in healthcare is one of the most rewarding jobs that you can choose and you couldn't choose any better place than The Dudley Group NHS Foundation Trust. Once you're with us, you will have the opportunity to meet our amazing teams of hard working and dedicated medical staff and HR professionals who will work with you to maximize your potential.
You will provide comprehensive Medical Workforce service to clinicians, managers and staff to enable be successful on-boarding of doctors in training and non-training medical personnel. You will need excellent organisational skills and the ability to prioritise afast paced, varied workload work in a structured and methodical manner with excellent attention to detail.
You must be proficient in the use of Microsoft Office packages;Outlook, WordandExcel and have the ability to navigate web based specialist packages.
Main duties of the job
To provide a professional effective administrative service as part of the Medical Workforce Team and provide appropriate support for the Advisor and Manager to ensure the accurate and timely recruitment and advice on employment terms and conditions for Medical and Dental Staff at The Dudley Group NHS Foundation Trust.
To champion Medical Workforce, striving to continually improve current practice and to raise the profile of the service within the Trust, sharing our values of Care, Respect and Responsibility.
About us
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.
As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.
Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.
Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Person Specification
Qualifications
Essential
- 4 GCSEs (or equivalent) to include Maths and English, Grade C or above
- NVQ level 3 relevant to the role or with relevant equivalent experience
Desirable
- Typing qualification RSA 3/equivalent/ECDL
Knowledge
Essential
- Excellent working knowledge of Microsoft Office packages, including Excel, Word & Outlook
Desirable
- Knowledge of HR systems and procedures, e.g. recruitment, terms and conditions, absences
Experience
Essential
- Experience of working in an administrative/clerical role providing basic advice on e.g. policies, terms and conditions queries, recruitment procedures/processes
- Experience of working with computerised database systems to input, monitor and report information (e.g. TRAC, ESR)
- Experience of dealing with high volumes of work and working to set and flexible deadlines
Desirable
- Experience of working in a similar post such as in a recruitment or ESR in another Trust or for another organisation.
- Experience of working with medical staff.
Person Specification
Qualifications
Essential
- 4 GCSEs (or equivalent) to include Maths and English, Grade C or above
- NVQ level 3 relevant to the role or with relevant equivalent experience
Desirable
- Typing qualification RSA 3/equivalent/ECDL
Knowledge
Essential
- Excellent working knowledge of Microsoft Office packages, including Excel, Word & Outlook
Desirable
- Knowledge of HR systems and procedures, e.g. recruitment, terms and conditions, absences
Experience
Essential
- Experience of working in an administrative/clerical role providing basic advice on e.g. policies, terms and conditions queries, recruitment procedures/processes
- Experience of working with computerised database systems to input, monitor and report information (e.g. TRAC, ESR)
- Experience of dealing with high volumes of work and working to set and flexible deadlines
Desirable
- Experience of working in a similar post such as in a recruitment or ESR in another Trust or for another organisation.
- Experience of working with medical staff.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
