PPE Operative

Job responsibilities

Principal Duties & Responsibilities

1. Receive calls for PPE items on the dedicated phone line, taking accurate records of delivery requests

2. Deliver PPE throughout the Trust, primarily using roll cages and carts to support transit

3. Manage proactive deliveries working with the R&DP Manager based on historical volume and future need

4 Ensure that empty roll cages are brought back & folded, stored appropriately on the loading bay, meeting H & S requirements

5. Ensure that proof of delivery paperwork is completed and signed in its entirety

6. Store PPE paperwork effectively to support R&DP Manager in forecasting

7. Collecting empty roll cages from main hospital street and all corridors in order to maintain clear corridors pathways

8. Collection of returns from departments as required

9. Review stock levels at North Block out of hours store and deliver additional stock as required, keeping clear & accurate records of stock movement between the main store and North block

10. Liaise with national PPE provider regarding deliveries and issues check delivery, count and record

11. Liaise with Trust colleagues to resolve issues raised with deliveries or redirect other queries as appropriate

12. Reporting any issues with stock or shortages to departments as required

13. To action all associated documentation, carry out clerical work and maintain all essential records as directed.

14. Operate mechanical handling aids and equipment, reporting any defects or deficiencies promptly.

15. Work in a tidy manner, keeping all working areas clean and tidy

including the loading bay.

16. As directed carry out stock-taking duties including stock rotation, reporting any discrepancies and assisting with subsequent investigation.

17. Assist in maintaining high standards of security within the Receipts and Distribution Point both in terms of staff and goods.

18. To distribute stock and non-stock items around Trust sites, using both manual and electrically powered handling equipment.

19. Participate in all mandatory and other appropriate training

sessions arranged.

20. Perform help desk duties and handle relevant enquiries ensuring

feedback is provided to customers

21. Operate within the Chartered Institute of Purchasing and Supply Professional Code of Ethics.

22. Access Trust systems including Email and computer drives to access and retrieve applicable communications / documents required for action

23. Ensure PPE deliveries documented effectively to support national reporting process

24. Provide cover for RDP Operative role as required

Qualifications & Education

Essential

• GCSE English C or above or equivalent
• GCSE Maths C or above or equivalent
• E.C.D.L. or GCSE pass : ICT or equivalent IT qualification

Knowledge and Training

Essential

• Stock Management / Rotation

Desirable

• Use of a Materials Requirement Planning (MRP) system
• Interested in the NHS / Working in the Service Sector / To work in a non-profit making organisation to help improve patient care

Experience

Essential

• Work in a Stores / Distribution Environment
• Customer Service
• Stock Control

Desirable

• Working in a Health Care setting
• Work in a Procurement / Purchasing capacity

Communication & Relationship Skills

Essential

• Good Verbal communication skills and ability to explain things to other members of the team
• Ability to be courteous and responsive
• Be flexible in approach to work role

Desirable

• Be pro-active in helping others in the team.
• Personable, honest, patient and yet assertive

Analytical & Judgement Skills

Essential

• Aptitude for self-motivation
• Ability to work unsupervised
• Be Thorough and Conscientious

Desirable

• Ability to use own Initiative

Planning & Organisational Skills

Essential

• Punctual
• Can keep to deadlines - Good Time Management

Physical Skills

Essential

• Manual Handling (e.g. move boxes, cages, pallets etc)

Equality, Diversity, Inclusion and Trust Values

Essential

• Able to provide safe, caring, and effective services
• Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
• Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).