Job summary
An opportunity has arisen to work as an Administrator for the expanding Community with Core Clinical Services Division.
We are looking for a highly motivated and enthusiastic individual to join our team.
The successful candidate will work alongside the Divisional Chief AHP and PA to the Director of Operations for the CCCS division.
Main duties of the job
To provide an efficient and effective administrative and secretarial service to the Divisional Chief Nurse/AHP/Add Prof Scientific and Technical and relevant professional groups and CCCS Divisional Management Team.To support the Recruitment, Selection and Appointment process in line with Trust Policy for agreed specialist areas.To support the CCCS Division with Complaints management and aspects of Division Governance administration.Act as secretary for specified meetings which require the recording of minutes, compile agenda and collate supporting documentation, equipment, room bookings, and identify follow up action, as required.
About us
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such asethnically diverse,disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD department. These include topics such as communication, wellbeing, team development, cultural competency, and values, plus much more. For those in a Management/Leadership role, there are additional programmes to support you to develop the skills you need. These include our Managers Essentials Programme and a Leadership Programme that all managers will attend as part of your Dudley Managers Induction. Our Learning Prospectus is a great way to discover the details behind what's available for you here at The Dudley Group.
We are committed to home life balance through flexible working and making reasonable adjustments where possible
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake
Person Specification
Qualifications & Education
Essential
- GCSE Min Grade 4/C in Maths & English OR equivalent
- Keyboard Skills i.e., RSA or equivalent
- NVQ level 3 in Business Administration or equivalent experience
Knowledge and Training
Essential
- Demonstrates working knowledge of computer packages including N365, Microsoft Office Word, Excel, Outlook, MS Teams
- Confident when working with staff at all levels, internal and external
- Experience of using audio
Desirable
- Previous knowledge of AMaT, Datix, E-Rostering and Trust systems
Experience
Essential
- Previous experience of working in an administrative support role supporting senior teams
- Working knowledge of secretarial skills including minute taking and letter writing.
- Experience with databases and data inputting
- Understanding of confidentiality and data protection
Desirable
- Previous experience working in the NHS/healthcare environment
- Maintaining stock and non-stock items using Trust procurement systems.
Person Specification
Qualifications & Education
Essential
- GCSE Min Grade 4/C in Maths & English OR equivalent
- Keyboard Skills i.e., RSA or equivalent
- NVQ level 3 in Business Administration or equivalent experience
Knowledge and Training
Essential
- Demonstrates working knowledge of computer packages including N365, Microsoft Office Word, Excel, Outlook, MS Teams
- Confident when working with staff at all levels, internal and external
- Experience of using audio
Desirable
- Previous knowledge of AMaT, Datix, E-Rostering and Trust systems
Experience
Essential
- Previous experience of working in an administrative support role supporting senior teams
- Working knowledge of secretarial skills including minute taking and letter writing.
- Experience with databases and data inputting
- Understanding of confidentiality and data protection
Desirable
- Previous experience working in the NHS/healthcare environment
- Maintaining stock and non-stock items using Trust procurement systems.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
