Job summary
This is an exciting role which will include contract administration for the Estates and Facilities Team. Supporting the implementation of operational improvements and representing the Trust at relevant groups to establish and maintain collaborative communication between the Trust and PFI Partners.
Main duties of the job
The primary responsibility of the post holder will be to provide contract administration of a centralised interface for the leadership team of the Estates and Facilities Team direct leadership and support and managing the members of administration staff, including the provision of cover arrangements when necessary and ensuring that the Estates and Facilities Team provide the necessary internal and external assurance. Examples include the monitoring of policy compliance, risk register updates, statutory and mandatory training compliance, Monthly PFI reports etc.
In addition, the post holder will support with the delivery of both national and local targets and initiatives, managing and co-ordinating the work of the MDT.
About us
At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.
We are committed to becoming a diverse and an inclusive employer and where people feel sense of belonging. Seeking to expand diversity within our teams, we positively encourage applications from under-represented groups such asethnically diverse,disabled and LGBTQ+ groups. We are also under-represented in-terms of gender within nursing roles and we would welcome applications from people from male and non-binary backgrounds.
The Dudley Group NHS Foundation Trust recognises the values and transferable skills that the Armed Forces community bring and recognise their compatibility with NHS roles.
We are committed to home life balance through flexible working and making reasonable adjustments where possible.
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Job description
Job responsibilities
Please refer to the attached job description for full details of the main duties and responsibilities that the post holder is required to undertake.
Person Specification
Education and Qualifications
Essential
- Educated to degree level or equivalent experience
- Practical experience in Microsoft modules in Word and Excel
Desirable
- Contract Management Training
Knowledge and Training
Essential
- Knowledge of NHS administration procedures
- Willing to undertake training to meet the requirements of the role in an ever changing NHS
Desirable
- Knowledge or experience of Estates and Facilities
- Knowledge of Estates and Facilities terminology
Experience
Essential
- Proven demonstrable experience in a junior management post within the NHS
- Experience of leading a team
- Experience of line managing staff, including previous supervisory experience
- Experience of audit data collection, data collation and analysis
- Experience of planning, organising and scheduling activities of self and team in a pressured working environment with changing priorities
- Experience in the use of database systems
- Previous experience using NHS information / data
Desirable
- Previous experience / knowledge of speciality
Communication and Relationship Skills
Essential
- Developed communication and interpersonal skills
- Ability to work as part of a team
- Excellent oral and written communication skills
Analytical and Judgement Skills
Essential
- Demonstrate relevant / appropriate analytical and problem solving skills
- Demonstrates an understanding of confidentiality
Planning and Organisational Skills
Essential
- Excellent organisational skills, including the ability to prioritise, forward plan and operate to deadlines
- Ability to work on own initiative and without direct supervision
- Ability to work to tight deadlines
- Ability to work unsupervised
- Work to a high degree of accuracy with attention to detail in a busy environment
- Flexible approach
- Presents a positive image of self and the team
- Committed to providing effective information service to the Division
Desirable
- Evidence of researching the position applied for
Equality, Diversity, Inclusion and Trust Values
Essential
- Able to provide safe, caring and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued
Person Specification
Education and Qualifications
Essential
- Educated to degree level or equivalent experience
- Practical experience in Microsoft modules in Word and Excel
Desirable
- Contract Management Training
Knowledge and Training
Essential
- Knowledge of NHS administration procedures
- Willing to undertake training to meet the requirements of the role in an ever changing NHS
Desirable
- Knowledge or experience of Estates and Facilities
- Knowledge of Estates and Facilities terminology
Experience
Essential
- Proven demonstrable experience in a junior management post within the NHS
- Experience of leading a team
- Experience of line managing staff, including previous supervisory experience
- Experience of audit data collection, data collation and analysis
- Experience of planning, organising and scheduling activities of self and team in a pressured working environment with changing priorities
- Experience in the use of database systems
- Previous experience using NHS information / data
Desirable
- Previous experience / knowledge of speciality
Communication and Relationship Skills
Essential
- Developed communication and interpersonal skills
- Ability to work as part of a team
- Excellent oral and written communication skills
Analytical and Judgement Skills
Essential
- Demonstrate relevant / appropriate analytical and problem solving skills
- Demonstrates an understanding of confidentiality
Planning and Organisational Skills
Essential
- Excellent organisational skills, including the ability to prioritise, forward plan and operate to deadlines
- Ability to work on own initiative and without direct supervision
- Ability to work to tight deadlines
- Ability to work unsupervised
- Work to a high degree of accuracy with attention to detail in a busy environment
- Flexible approach
- Presents a positive image of self and the team
- Committed to providing effective information service to the Division
Desirable
- Evidence of researching the position applied for
Equality, Diversity, Inclusion and Trust Values
Essential
- Able to provide safe, caring and effective services
- Values and behaviours that reflect the Trust values of Care, Respect and Responsibility
- Commitment to creating a diverse and inclusive workplace that is free from discrimination and where people feel they belong and their contribution is valued
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
