Job summary
Applications are invited for the role of Medical Education Administrator at Darent Valley Hospital. The post holder will fulfil a key administration role in supporting the Medical Education Department in the delivery of high quality education and support to the doctors within Dartford and Gravesham NHS Trust. Candidates should have a knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint, have experience of diary management and good written and verbal communication skills, which will be tested at interview. The ability to work under pressure with minimum supervision, maintaining attention to detail is required.
Working as an integral member of the Medical Education Team, the post holder will assist with provide daily support to the Education Team, they will take responsibility for the reception duties and be the first point of contact for all visitors.
Please note, this post may close earlier than the given closing date once a sufficient number of applications have been received.
This position will not be supported for visa sponsorship. All applicants are expected to have valid right to work document to work in the UK when applying for this position.
Main duties of the job
The post holder will provide a full secretarial service to the Director of Medical Education and provide support to the wider Medical Education Department including Clinical Tutor, Medical Education Manager and the wider Medical Education Team.
About us
We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities. We have signed the Armed Forces Covenant Pledge and have a commitment to the Armed Forces Community.
We are dedicated to using our Continuous Quality Improvement (CQI) approach as our shared organisation model of change to enhance our services and ensure excellence in patient care.
If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.
Job description
Job responsibilities
Core Responsibilities:
Be the first point of contact for the Medical Education Department and take responsibility for the reception duties
Provide an efficient, comprehensive secretarial and administrative support to the Director of Medical Education and the Medical Education Team.
Manage correspondence and telephone communications in a timely and efficient way and at all times with high standards of sensitivity and confidentiality.
Maintain and update the DME electronic calendar
Ensuring regular meetings are planned well in advance and all papers are available in a timely manner.
Arrange and coordinate 1:1s and the programme of annual educational appraisals for College Tutors, Specialty Tutors, Programme Directors and Faculty Leads.
Assist in the production of letters, reports and documentation relating to all aspects of Medical Education
Support meetings, committees and processes including taking minutes and disseminating papers to appropriate colleagues.
Responsible for the ordering of goods and equipment as requested.
Organise meetings and educational activity, assisting with the co-ordination, production and circulation of agendas and papers e.g. Local Education Board (LEB), Local Faculty Groups (LFGs), including production of reports for LFG meetings
Please see attached job description for more information.
Job description
Job responsibilities
Core Responsibilities:
Be the first point of contact for the Medical Education Department and take responsibility for the reception duties
Provide an efficient, comprehensive secretarial and administrative support to the Director of Medical Education and the Medical Education Team.
Manage correspondence and telephone communications in a timely and efficient way and at all times with high standards of sensitivity and confidentiality.
Maintain and update the DME electronic calendar
Ensuring regular meetings are planned well in advance and all papers are available in a timely manner.
Arrange and coordinate 1:1s and the programme of annual educational appraisals for College Tutors, Specialty Tutors, Programme Directors and Faculty Leads.
Assist in the production of letters, reports and documentation relating to all aspects of Medical Education
Support meetings, committees and processes including taking minutes and disseminating papers to appropriate colleagues.
Responsible for the ordering of goods and equipment as requested.
Organise meetings and educational activity, assisting with the co-ordination, production and circulation of agendas and papers e.g. Local Education Board (LEB), Local Faculty Groups (LFGs), including production of reports for LFG meetings
Please see attached job description for more information.
Person Specification
Education and Training
Essential
- GCSEs at Grade C or above in English and Mathematics.
- NVQ 3 or equivalent experience in related area
- RSA Level 3 typing or equivalent
- Evidence of CPD
Desirable
- IT qualification such as ECDL
Knowledge and Skills
Essential
- Excellent communication skills both verbal and written
- Ability to plan work and multi-task.
- Advanced IT skills with a working knowledge of Microsoft Word, Excel and Outlook.
- Ability to plan and prioritise own workload.
- Able to use and maintain databases
- Able to work autonomously or as part of a team
Desirable
- Able to interpret data/information and produce briefing papers relating to the outcomes.
- Able to use AV equipment and understand other clinical equipment
- Minute taking skills
Experience
Essential
- Previous administration experience in a busy office
- Experience of coordinating events and/or meetings
Desirable
- Previous NHS administration experience
- Experience of diary management
- Experience of the recording or management of financial spending
Personal/Physical Attributes
Essential
- Self-motivated, positive 'can-do' attitude.
- Able to use initiative and take responsibility when necessary.
- Remain calm and professional in a busy and often stressful working environment.
- Able to cope with assisting in the provision of pastoral care.
- Provide feedback in a professional manner to ensure positive communication within the department
- Ability and desire to work as part of a team, providing assistance to and cover for colleagues when requested
- Able to work flexible hours within 08:00and 18:00hrs on occasions
- Moving of tables and chairs to accommodate educational meetings.
Personal Attributes
Essential
- Able to remain calm in a busy and often stressful working environment.
Person Specification
Education and Training
Essential
- GCSEs at Grade C or above in English and Mathematics.
- NVQ 3 or equivalent experience in related area
- RSA Level 3 typing or equivalent
- Evidence of CPD
Desirable
- IT qualification such as ECDL
Knowledge and Skills
Essential
- Excellent communication skills both verbal and written
- Ability to plan work and multi-task.
- Advanced IT skills with a working knowledge of Microsoft Word, Excel and Outlook.
- Ability to plan and prioritise own workload.
- Able to use and maintain databases
- Able to work autonomously or as part of a team
Desirable
- Able to interpret data/information and produce briefing papers relating to the outcomes.
- Able to use AV equipment and understand other clinical equipment
- Minute taking skills
Experience
Essential
- Previous administration experience in a busy office
- Experience of coordinating events and/or meetings
Desirable
- Previous NHS administration experience
- Experience of diary management
- Experience of the recording or management of financial spending
Personal/Physical Attributes
Essential
- Self-motivated, positive 'can-do' attitude.
- Able to use initiative and take responsibility when necessary.
- Remain calm and professional in a busy and often stressful working environment.
- Able to cope with assisting in the provision of pastoral care.
- Provide feedback in a professional manner to ensure positive communication within the department
- Ability and desire to work as part of a team, providing assistance to and cover for colleagues when requested
- Able to work flexible hours within 08:00and 18:00hrs on occasions
- Moving of tables and chairs to accommodate educational meetings.
Personal Attributes
Essential
- Able to remain calm in a busy and often stressful working environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
