Dartford and Gravesham NHS Trust

Clinical Trials Administrator

The closing date is 03 July 2025

Job summary

We are looking for a self-motivated, well organised and methodical Clinical Trial Administrator to join the research team at Darent Valley Hospital. Ideally with previous clinical research experience and NHS experience, you will work within the guidelines and policies for the conduct of clinical trials, ensuring high standards of practice in accordance with the principles of GCP.The post will involve various aspects of clinical trial work including; trial set-up, data management, data collection, sample packaging, communication with trial sponsors, monitors and the wider research community, maintaining both paper and electronic records to support the team. As a proactive administrator you will be involved in all meetings with the research team, doctors and nurses during set up of the trial to understand the trials that you are supporting and provide this information to colleagues across the trust.

For further information or informal discussion, please contact Angela Agore, Lead Research Nurse on 01322 428100 ext 8348 or Bridget Fuller, R&D Manager on ext 8393.

This position will not be supported for visa sponsorship. All applicants are expected to have valid right to work document to work in the UK when applying for this position.

Main duties of the job

The Post holder will support the research aims of the Trust and NIHR Research Delivery Network to improve the speed, quality and integration of clinical research, through successful delivery of clinical trials. As a proactive administrator the post holder will be involved in all meetings with the research team, doctors, nurses, AHPs, support services and Sponsors during set up of the trial to understand the trials they are supporting and provide this information to colleagues across the trust.

The post will involve various aspects of clinical trial work including; trial set-up, site file maintenance, data management through timely collection, co-ordination and submission of data, communication with trial sponsors, monitors and the wider research community. The post holder will be proficient in maintaining both paper and electronic records to support both the teams and trial processes.

About us

We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. Whatever your race, ethnicity, belief, generation, sexual orientation, gender or gender identity, disability or experience, you'll appreciate the opportunities we give you to work in an inclusive atmosphere. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we've achieved to make our Trust diverse and the best place to work. We celebrate the diversity of thought, viewpoints and ideas that help us overcome challenges and embrace new possibilities. We have signed the Armed Forces Covenant Pledge and have a commitment to the Armed Forces Community.

We are dedicated to using our Continuous Quality Improvement (CQI) approach as our shared organisation model of change to enhance our services and ensure excellence in patient care.

If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.

Date posted

19 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,857 to £30,570 a year per annum inclusive of allowances

Contract

Permanent

Working pattern

Full-time

Reference number

252-7126972-A

Job locations

Darent Valley Hospital

Darenth Wood Road

Dartford

DA2 8DA

Job description

Job responsibilities

Clinical Responsibilities: to include level of responsibility for:

Prepare patient information sheets and consent forms concerning trials

Organise the packaging and shipment of diagnostic samples

Maintain spreadsheets/databases on patient recruitment.

Responsible for updating all information pertaining to trials in order to ensure that patients are in receipt of the correct information prior to entry into any clinical trial programme.

To support the safe conduct of research and to provide assurance that the rights, safety and well-being of trial participants (patients) are protected.

Facilitate reporting of study adverse events to the trial centre and R&D Department.

To assist with the co-ordination of the patients journey through the clinical trial protocol e.g. requisition and organisation of any necessary investigations

Please see attached job description for further information.

Job description

Job responsibilities

Clinical Responsibilities: to include level of responsibility for:

Prepare patient information sheets and consent forms concerning trials

Organise the packaging and shipment of diagnostic samples

Maintain spreadsheets/databases on patient recruitment.

Responsible for updating all information pertaining to trials in order to ensure that patients are in receipt of the correct information prior to entry into any clinical trial programme.

To support the safe conduct of research and to provide assurance that the rights, safety and well-being of trial participants (patients) are protected.

Facilitate reporting of study adverse events to the trial centre and R&D Department.

To assist with the co-ordination of the patients journey through the clinical trial protocol e.g. requisition and organisation of any necessary investigations

Please see attached job description for further information.

Person Specification

Education and Training

Essential

Educated to diploma level or equivalent.

Desirable

Degree level education

Knowledge and Skills

Essential

Previous data management experience
Experience within a medical setting
Ability to use initiative
Clear and effective communication skills
Good interpersonal skills including professional telephone/Teams etiquette

Desirable

Research Experience
Working knowledge of research governance
GCP certificate

Experience

Essential

Good working knowledge of Microsoft Word, Excel, Outlook E-mail and Calendars.
Excellent concentration skills to assure high standards of detail & accuracy in completion of research documentation
Understanding of National Institute of health Research (NIHR), it's values, aims and structure
Knowledge of medical terminology.

Desirable

Knowledge of clinical trials
Knowledge of NHS computer systems

Personal Attributes

Essential

Motivated, pro-active, flexible.
Demonstrate initiative, integrity, enthusiasm & confidentiality
Ability to work under pressure, prioritise workload & meet deadlines.
Maintain professional conduct.
Willing to undertake further training & education.
Team player

Person Specification

Education and Training

Essential

Educated to diploma level or equivalent.

Desirable

Degree level education

Knowledge and Skills

Essential

Previous data management experience
Experience within a medical setting
Ability to use initiative
Clear and effective communication skills
Good interpersonal skills including professional telephone/Teams etiquette

Desirable

Research Experience
Working knowledge of research governance
GCP certificate

Experience

Essential

Good working knowledge of Microsoft Word, Excel, Outlook E-mail and Calendars.
Excellent concentration skills to assure high standards of detail & accuracy in completion of research documentation
Understanding of National Institute of health Research (NIHR), it's values, aims and structure
Knowledge of medical terminology.

Desirable

Knowledge of clinical trials
Knowledge of NHS computer systems

Personal Attributes

Essential

Motivated, pro-active, flexible.
Demonstrate initiative, integrity, enthusiasm & confidentiality
Ability to work under pressure, prioritise workload & meet deadlines.
Maintain professional conduct.
Willing to undertake further training & education.
Team player

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Dartford and Gravesham NHS Trust

Address

Darent Valley Hospital

Darenth Wood Road

Dartford

DA2 8DA

Employer's website

https://www.dgt.nhs.uk/working-for-us (Opens in a new tab)

Employer details

Employer name

Dartford and Gravesham NHS Trust

Address

Darent Valley Hospital

Darenth Wood Road

Dartford

DA2 8DA

Employer's website

https://www.dgt.nhs.uk/working-for-us (Opens in a new tab)